The final month of the year brings a time to look back, connect, and show thanks to those who made the year special. End-of-year parties help teams, friends, and family come together to mark the past twelve months and look ahead to the next chapter. But first, you need to get everyone to show up. That starts with the right invitation email.
A good invitation email catches attention, shares all the key details, and gets people excited about your event. The samples below show how to create emails that will make your guests want to RSVP “yes” right away.
End of Year Party Invitation Email Samples
These fifteen invitation email templates will help you plan the perfect end-of-year celebration, whether for your work team, social group, or family gathering.
1. Corporate Year-End Celebration
Subject: Join Us to Celebrate an Amazing Year! | Annual Company Party – Dec 15
Dear [Team Member],
As we approach the end of what has been a truly outstanding year for [Company Name], we want to take time to celebrate our shared achievements and success.
You are warmly invited to our Annual End-of-Year Celebration!
Date: Friday, December 15, 2023
Time: 7:00 PM – 11:00 PM
Location: Grand Ballroom, Hotel Metropolitan
Dress Code: Cocktail Attire
The evening will feature dinner, drinks, dancing, and special recognition of this year’s achievements. Each team member may bring one guest.
Please RSVP by December 5th using the link below:
[RSVP LINK]
We look forward to celebrating with you!
Warm regards,
[SIGNATURE BLOCK: Include name, title, company logo, and contact information]
2. Small Business Team Dinner
Subject: Let’s Celebrate Our Success! Small Team Dinner – Dec 10
Hi everyone,
What a year we’ve had! Through all the ups and downs, we stuck together and made some amazing things happen. Now it’s time to relax and enjoy each other’s company away from our desks.
Please join us for our small team end-of-year dinner!
When: Sunday, December 10, 6:30 PM
Where: Luigi’s Italian Restaurant (private room in back)
Address: 123 Main Street
Food and drinks are on the company! We’ve booked the private dining room so we can laugh as loudly as we want.
Let me know if you can make it by December 3rd. Also, please share any food allergies or special needs.
Can’t wait to see you all there!
Cheers,
[SIGNATURE BLOCK: Include name, title, company contact details, and small business logo]
3. Department Lunch Celebration
Subject: Marketing Team Year-End Lunch – You’re Invited!
Hello Marketing Stars,
As the year winds down, let’s take a break from our busy schedules to celebrate our department’s amazing work.
You’re invited to our Marketing Team Year-End Lunch!
Date: Thursday, December 7
Time: 12:30 PM – 2:30 PM
Place: The Garden Restaurant (5-minute walk from office)
The lunch will be a chance to relax with your teammates and chat about things other than SEO and social media stats for once!
Please click here to RSVP and select your meal choice: [LINK]
Hope to see everyone there!
Best,
[SIGNATURE BLOCK: Include name, department title, company information, and phone extension]
4. Formal Charity Gala Invitation
Subject: Exclusive Invitation: Annual Charity Gala – December 20
Dear [Recipient Name],
The [Organization Name] Board of Directors requests the honor of your presence at our Annual End-of-Year Charity Gala.
Date: Wednesday, December 20, 2023
Time: 6:30 PM Reception, 7:30 PM Dinner
Location: The Grand Hotel, Crystal Ballroom
Attire: Black Tie
This special evening will feature:
– A five-course dinner prepared by award-winning Chef Michael Romano
– Live music by the City String Quartet
– Silent auction with luxury items
– Presentation of the 2023 Community Impact Awards
Tickets: $250 per person ($200 tax-deductible)
Table Sponsorship: $2,500 (seats 10)
All proceeds will support our youth education programs.
Please respond by December 8th:
Phone: (555) 123-4567
Email: gala@organization.org
Online: www.organizationname.org/gala2023
We hope you will join us for this elegant evening of giving.
With appreciation,
[SIGNATURE BLOCK: Include name, board position, charity logo, contact details]
5. Casual Office Potluck Party
Subject: Office Holiday Potluck! Dec 8 @ Noon – Sign Up Now
Hey Team!
Let’s face it, the best part of the holidays is THE FOOD! So let’s share our favorite dishes at our annual office potluck.
What: End-of-Year Potluck Party
When: Friday, December 8th, 12:00-2:00 PM
Where: Break Room & Conference Area
How it works:
1. Sign up on the spreadsheet link below
2. Add what you’ll bring (appetizer, main dish, side, dessert)
3. Show up hungry!
The company will supply drinks, plates, and utensils.
Sign-up sheet here: [LINK]
Let’s eat, laugh, and close out the year with full bellies and happy hearts!
Thanks,
[SIGNATURE BLOCK: Include casual sign-off with name, job title, and company name]
6. Virtual Year-End Team Celebration
Subject: Virtual Year-End Party – Dec 16 – BYOB (Bring Your Own Beverage!)
Hello Remote Rockstars!
Just because we work from different locations doesn’t mean we can’t party together! Get ready for some virtual fun as we close out an awesome year of teamwork.
Join us for our Virtual Year-End Celebration!
Date: Friday, December 16
Time: 4:00 PM – 5:30 PM (Eastern Time)
Where: Zoom (link below)
What to expect:
– Year in review highlights
– Fun team awards
– Virtual games with prizes
– Holiday outfit contest (ugly sweaters welcome!)
Zoom link: [LINK]
Password: celebrate2023
Please grab your favorite drink and snacks to enjoy during our gathering!
Looking forward to seeing all your faces,
[SIGNATURE BLOCK: Include name, remote team leader title, and company virtual backgrounds link]
7. Family-Friendly Company Celebration
Subject: Company Holiday Party – Bring the Whole Family! Dec 17
Dear [Employee Name],
The holidays are about family, so this year we want to include your loved ones in our company celebration!
Please join us for our Family-Friendly End-of-Year Party:
Date: Sunday, December 17
Time: 1:00 PM – 4:00 PM
Location: Community Center, 555 Oak Street
Activities for all ages:
– Visit from Santa (1:30-2:30)
– Face painting
– Photo booth
– Kids craft station
– Buffet lunch and desserts
Please RSVP with the number of adults and children by December 10th: [LINK]
We can’t wait to meet the special people in your life!
Warmly,
[SIGNATURE BLOCK: Include name, HR Manager title, company logo, and family-friendly tag line]
8. Start-up Team Happy Hour
Subject: Let’s Toast to a Crazy Year! Team Happy Hour – Dec 14
Hey Startup Warriors,
We made it through another year of pivots, growth, and minimal sleep! Before we charge into next year, let’s take a moment to clink glasses and actually talk to each other without discussing user metrics.
Join us for End-of-Year Happy Hour:
Thursday, Dec 14th
5:30 PM until ???
The Startup Bar, downtown
First two rounds on the company!
No presentations, no pitch decks, no KPIs… just good drinks, good food, and good people.
Drop a quick “yes” in the team chat if you can make it!
Cheers,
[SIGNATURE BLOCK: Include name, casual title like “Co-Founder & Chief Problem Solver,” and startup logo]
9. Client Appreciation Event
Subject: You’re Invited: Client Appreciation Evening – December 21
Dear [Client Name],
Your support has made this year amazing for [Company Name]. To show our thanks, we would like to invite you to our special Client Appreciation Evening.
Date: Thursday, December 21
Time: 6:00 PM – 8:30 PM
Location: Sky Lounge, Tower Building (30th floor)
The evening will feature:
– Cocktail reception
– Light dinner stations
– Live jazz trio
– Stunning city views
This is purely a social event – no sales pitches, just our way of saying thank you for your business and trust.
Please RSVP by December 14th:
Email: events@company.com
Phone: (555) 789-0123
We hope you can join us as we celebrate the relationships that make our work possible.
With appreciation,
[SIGNATURE BLOCK: Include name, client relations title, professional photo, and contact information]
10. Nonprofit Volunteer Appreciation Party
Subject: Thank You, Volunteers! Year-End Celebration – Dec 12
Dear Amazing Volunteers,
Your time, energy, and heart have made a huge difference in our community this year. We want to celebrate YOU and all you’ve helped us achieve.
Please be our guest at the Volunteer Appreciation Party:
Tuesday, December 12
6:00 PM – 8:00 PM
Our Community Center (Main Hall)
123 Hope Street
We’ll have:
– Dinner buffet
– Impact slideshow of this year’s achievements
– Special recognition awards
– Volunteer photo wall
No need to bring anything but yourself and your smile!
Please let us know if you can attend by December 5th: [RSVP LINK]
From all of us at [Organization Name], thank you for giving so much to our cause.
Gratefully,
[SIGNATURE BLOCK: Include name, volunteer coordinator title, organization logo, and mission statement]
11. School Staff End-of-Year Breakfast
Subject: Staff Breakfast Celebration – Last Day Before Break
Dear Faculty and Staff,
As the fall semester comes to a close, we want to thank you for your hard work and share a meal before everyone heads off for winter break.
You’re invited to our End-of-Year Staff Breakfast:
Date: Friday, December 22
Time: 8:00 AM – 9:30 AM (before first bell)
Place: School Cafeteria
We’ll have a catered breakfast buffet, coffee bar, and a short celebration of this semester’s achievements.
This is a staff-only event (no students), so we can all relax before the final day of classes.
No RSVP needed – just come hungry!
Thank you for all you do for our students and school community,
[SIGNATURE BLOCK: Include name, principal title, school logo, and school contact information]
12. Remote Team Year-End Virtual Lunch
Subject: Team Virtual Lunch & Gift Exchange – Dec 19 – Save the Date!
Hi Remote Team,
Let’s gather on screen for some holiday cheer before we close out the year!
You’re invited to our Virtual Team Lunch:
Tuesday, December 19
12:30 PM – 2:00 PM (your local time)
Via Zoom [link to be sent day before]
Here’s the plan:
– Company will send $25 food delivery credit to each team member
– Virtual Secret Santa reveal (check Slack for your gift person)
– Casual chat and year highlights
– Optional: show-and-tell your holiday decorations
Please confirm you can attend by replying to this email by December 12th.
If you haven’t signed up for Secret Santa yet, today is the last day! [LINK]
Looking forward to our virtual gathering,
[SIGNATURE BLOCK: Include name, team lead title, and timezone for reference]
13. Neighborhood Block Party
Subject: Street Block Party – Ring in the New Year Together! Dec 31
Hello Neighbors!
As the year winds down, let’s come together as a community to celebrate the past year and welcome the new one.
You’re invited to our Annual Neighborhood Block Party:
Date: Sunday, December 31
Time: 7:00 PM – 12:30 AM
Location: Community Park + closed section of Oak Street
What to bring:
– Potluck dish to share (last name A-M: savory, N-Z: sweet)
– Your own drinks
– Chairs or blankets
– Games to share
We’ll have:
– Fire pits (safely managed)
– Music
– Countdown at midnight
– Shared memories from 2023
Kids welcome! We’ll have a separate area with activities and an early “midnight” countdown at 9:00 PM.
Please RSVP to help us plan: [LINK or CONTACT]
Let’s end this year with community spirit!
Your neighbors,
[SIGNATURE BLOCK: Include names of organizing neighbors, street address, contact phone/email]
14. Club Members Year-End Social
Subject: Book Club Year-End Party – Dec 18 – Bring Your Favorite Book of 2023!
Dear Book Lovers,
After reading and discussing 12 amazing books this year, it’s time to get together for something special to mark the end of our literary journey in 2023.
Please join us for our Book Club Year-End Social:
Monday, December 18
7:00 PM – 9:30 PM
Sarah’s House (address below)
What to bring:
– Your favorite book you read this year (doesn’t have to be one we read as a club)
– A small appetizer or dessert to share
– Drink of your choice
– Book suggestions for our 2024 reading list
We’ll have a book exchange, vote on next year’s reading list, and plenty of time to chat about everything bookish and beyond.
Address: 789 Reader Lane, Apt 3B
Please RSVP by texting Sarah at (555) 234-5678 by December 14th.
Happy reading,
[SIGNATURE BLOCK: Include book club name, club logo if any, and contact person info]
15. Personal Friends Annual Gathering
Subject: Our Annual Holiday Get-Together! Dec 23 – Don’t Miss It!
Hey Friends!
Can you believe another year has almost passed? Time for our yearly tradition of getting the old gang back together!
Mark your calendars for our Annual Holiday Party:
Saturday, December 23
6:00 PM until the last person leaves
Our place: 456 Friendship Circle
The usual rules apply:
– Bring your favorite dish (text me so we don’t end up with 10 potato salads again)
– BYOB
– Ugly sweaters strongly encouraged
– Bring any games you want to play
– Overnight crash space available for those who need it
We’ll have the fire pit going in the backyard and plenty of hot chocolate for everyone.
Let me know if you can make it by December 16th. And yes, we need an actual headcount this year! 🙂
Miss you all and can’t wait to catch up,
[SIGNATURE BLOCK: Include personal name, phone number, and fun sign-off like “Chief Party Organizer”]
Wrapping Up: Party Email Tips
The perfect end-of-year party invitation email needs to balance information with excitement. Make sure to include all the key details like date, time, location, and what guests should expect or bring. Keep the tone friendly but appropriate for your audience, whether that’s work colleagues, neighbors, or close friends.
Send your invitation with enough time for people to plan, typically 2-3 weeks before smaller events and 4-6 weeks before larger gatherings. A well-crafted invitation email sets the tone for your whole celebration and helps ensure a great turnout.
With these fifteen templates as your starting point, you can create the perfect invitation for your year-end gathering and bring everyone together to close the year on a high note.