Graduation day marks the end of one journey and the start of another. This milestone brings together family and friends to honor hard work, dedication, and success. Finding the right words to invite loved ones to this special day can sometimes feel challenging.
Creating the perfect graduation invitation email takes thought. You want to express your excitement while making sure guests have all the practical details they need. The sample emails in this article give you options to help craft invitations that capture the spirit of your achievement and make planning easy for everyone.
Graduation Invitation Email Samples
These email samples will help you craft the perfect invitation for your special day. Use them as they are or change them to fit your needs.
1. Formal University Graduation Invitation
Subject: Invitation to My University Graduation Ceremony – [Date]
Dear [Name],
I am happy to tell you that I will graduate from [University Name] with a [Degree Type] in [Field of Study] on [Date]. This milestone represents four years of hard work, and I would feel honored if you would join me for the ceremony.
The details are as follows: – Date: [Day, Month, Date, Year] – Time: [Start Time – End Time] – Location: [Venue Name and Address] – Additional Information: [Parking details, dress code, etc.]
A small reception will follow at [Reception Location] from [Start Time] to [End Time]. Please let me know if you can attend by [RSVP Date] so I can plan for the right number of guests.
I look forward to sharing this special day with you.
Warmly, [Your Name]
[Signature Block: Full name, contact information, degree being received]
2. Casual High School Graduation Invitation
Subject: Come Celebrate My High School Graduation!
Hey [Name],
Guess what? I’m finally graduating high school! After four crazy years, I made it through, and I really want you to be there when I walk across that stage.
The basic info: – When: [Day of week], [Month Day], [Year] at [Time] – Where: [School Name and Address] – What to know: [Arrival time, parking tips, how long it will last]
We’re having a backyard party right after at my house ([Address]). There will be food, music, and lots of fun! No need to bring gifts – just your awesome self.
Text me at [Phone Number] to let me know if you can make it. Hope to see you there!
Thanks! [Your Name]
[Signature Block: Name, cell phone number, personal email, social media handles]
3. Graduate School Completion Announcement
Subject: Doctoral Graduation Celebration – Join Us!
Dear [Name],
After six long years of research, late nights, and countless cups of coffee, I am thrilled to announce my graduation from [University Name] with a [Specific Degree] in [Field]. This journey would not have been possible without your support along the way.
The graduation ceremony will take place: – Date: [Day, Month, Date, Year] – Time: [Time with time zone] – Location: [Hall Name], [University Name] – Livestream link for those who cannot attend in person: [URL]
Following the ceremony, my family is hosting a dinner at [Restaurant/Venue] at [Time]. We would be delighted if you could join us for this celebration. Please RSVP by [Date] through this link [RSVP Link] or by emailing [Email Address].
Your presence would mean so much to me as I mark this important step in my life.
With gratitude, [Your Name]
[Signature Block: Name with new credentials, professional email, LinkedIn profile, research website]
4. Family-Focused Elementary School Graduation
Subject: [Child’s Name]’s Elementary School Graduation – A Family Celebration
Dear Family,
Our little [Child’s Name] is growing up fast! [He/She] will graduate from [School Name] Elementary School on [Date]. As [his/her] [relationship], your love has helped [him/her] reach this first big school milestone.
Here’s what you need to know: – When: [Day], [Date] at [Time] – Where: [School Auditorium/Gym] – What to expect: The ceremony will last about [Duration], with a small school reception after
We plan to host a family lunch at our home ([Address]) right after the school event. Nothing fancy – just good food and family time to make [Child’s Name] feel special.
Please let us know if you can join us by [RSVP Date]. You can call or text [Phone Number].
Thank you for being part of [Child’s Name]’s growing years!
Love, [Parent’s Name(s)]
[Signature Block: Parents’ names, home address, phone number, family email address]
5. Virtual Graduation Ceremony Invitation
Subject: Virtual Graduation Ceremony – Celebrate With Me Online!
Hi [Name],
Big news – I’m graduating! While we can’t all be together in person, I still want to share this special moment with you through a virtual ceremony.
My school, [School/University Name], will host an online graduation on [Date] at [Time] ([Time Zone]). I would love for you to tune in and watch as I receive my [Degree/Diploma] in [Field of Study].
Connection details: – Date & Time: [Day], [Month Day], [Year] at [Time] – Platform: [Zoom/YouTube/School Website] – Link: [URL] – Access Code (if needed): [Code] – When to connect: Please join 10-15 minutes early
My family is also planning a video call “reception” right after the main ceremony at [Time] using [Platform]. We can chat, take screenshots, and raise a virtual toast! Here’s that link: [Second link]
It would mean so much to see your face (even on screen) on my graduation day. Please let me know if you can join either event.
Thanks for your support through my school journey!
Best wishes, [Your Name]
[Signature Block: Name, personal email, social media handles where people can send congratulations messages]
6. Professional Graduation Invitation for Colleagues
Subject: Graduation Ceremony Invitation – [Your Name]
Dear [Colleague’s Name],
I am pleased to share that I will graduate from [University Name]’s [Program Name] on [Date]. As a valued colleague who has supported my professional growth while I balanced work and studies, I would be honored if you could attend the ceremony.
Event details: – Date: [Day, Month, Date, Year] – Time: [Start Time – End Time] – Venue: [Location Name and Address] – Parking: [Parking Information]
I understand this is during a workday, so please know that even a brief appearance would be greatly appreciated. The specific time slot for my department’s recognition is scheduled for approximately [Specific Time].
There will be a small gathering at [Location] following the ceremony for light refreshments. Please RSVP by [Date] if you can attend any portion of the events.
Thank you for your mentorship and flexibility during my educational journey.
Regards, [Your Name]
[Signature Block: Name, job title, company, professional contact information, new degree/certification]
7. Graduation Invitation with Travel Information
Subject: My Graduation Weekend – Information for Out-of-Town Guests
Dear [Name],
I’m so excited that you’re considering traveling to attend my graduation from [School Name] on [Date]! Having you there would make this milestone even more special.
First, the main event details: – Graduation Ceremony: [Day], [Date] at [Time] – Location: [Venue with Address] – Expected Duration: [Length of Ceremony]
For your travel planning: – Closest Airport: [Airport Name], about [Distance/Time] from campus – Recommended Hotels: [List 2-3 options with brief price ranges] – Group Rate Code: Use “[Code]” when booking at [Specific Hotel] – Transportation Options: [Brief overview of rental cars, shuttles, public transit]
The weekend schedule includes: – [Day Before] Evening: Welcome dinner at [Restaurant] (optional) – [Graduation Day] Morning: Pre-ceremony breakfast at [Location] – [Graduation Day] Afternoon: Main ceremony – [Graduation Day] Evening: Family celebration at [Location] – [Day After] Morning: Casual brunch at [Location] (optional)
Please let me know your travel plans by [Date] so I can coordinate pickups or reservations as needed. You can reach me at [Phone] or [Email].
I truly appreciate you making this trip for my graduation!
With thanks, [Your Name]
[Signature Block: Name, phone, email, graduation details, social media where you’ll post event photos]
8. Kindergarten Graduation Invitation from Parents
Subject: [Child’s Name] is Graduating Kindergarten! Please Join Our Celebration
Dear [Family Member/Friend],
Our little [Child’s Name] is reaching a sweet milestone – kindergarten graduation! We would love for you to join us for this tiny but mighty occasion.
The kindergarten graduation ceremony will be held: – Date: [Day, Month, Date] – Time: [Start Time] (should last about 30-45 minutes) – Place: [School Name and Room/Location] – What to expect: Songs, certificates, and lots of cute photo chances!
After the school ceremony, we’re having a small party at [Location] with cake, games, and a chance to make [Child’s Name] feel extra special about this first stepping stone in [his/her] education journey.
[Child’s Name] has asked specifically if you could be there, as [he/she] wants to show you [his/her] graduation cap and special project display.
Please let us know if you can make it by [RSVP Date] – a simple text to [Phone Number] works great!
Thank you for being part of our little graduate’s life!
Love, [Parents’ Names]
[Signature Block: Parents’ names, contact information, child’s name]
9. Joint Graduation Party Invitation
Subject: Double the Celebration! Joint Graduation Party for [Name 1] and [Name 2]
Hello [Name],
Two graduations, one big party! We’re excited to invite you to celebrate as both [Name 1] graduates from [School 1] with a degree in [Field 1] and [Name 2] graduates from [School 2] with a degree in [Field 2].
The graduation ceremonies will be held separately: – [Name 1]’s Ceremony: [Date, Time, Location] – [Name 2]’s Ceremony: [Date, Time, Location]
But the real fun happens at our joint celebration: – Date: [Day, Month, Date, Year] – Time: [Start Time] until [End Time or “whenever the fun ends”] – Location: [Venue Name and Address] – What to bring: Just yourself and your good wishes! (No gifts necessary)
Food, drinks, music, and memories will be provided! We might have a few speeches, a photo slideshow of our school years, and definitely some cake.
Please RSVP by [Date] using this link [RSVP Link] or text either of us: – [Name 1]: [Phone Number] – [Name 2]: [Phone Number]
We both hope you can join us for this double dose of celebration!
Cheers, [Name 1] and [Name 2]
[Signature Block: Both graduates’ names, contact information, degrees, and personal message]
10. Last-Minute Graduation Invitation
Subject: Quick Update – I’m Graduating Next Week! Hope You Can Come
Hi [Name],
Sorry for the late notice – things have been busy with finals and graduation prep! I just wanted to let you know that I’m graduating from [School Name] next [Day of Week], [Date], and would love it if you could make it.
The short details: – What: My graduation from [School/Program] – When: [Day], [Date] at [Time] – Where: [Location] – How long: About [Duration] for the ceremony
No fancy reception planned, but a few of us are heading to [Restaurant/Bar/Location] after for a casual get-together. Very low-key, just a chance to say hi and celebrate a bit.
I know this is really short notice, so absolutely no pressure! I mainly wanted you to know about this milestone. If you can’t make the ceremony but want to meet up another time to celebrate, I’d love that too.
Let me know if you think you can stop by – a quick text to [Phone Number] works great.
Hope to see you, but totally understand if not!
Best, [Your Name]
[Signature Block: Name, phone number, brief personal note of thanks]
11. Themed Graduation Celebration Invitation
Subject: “The Future Starts Now” – [Your Name]’s Graduation Celebration
Dear [Name],
As one chapter ends, a new one begins! Please join me for a [Theme] graduation celebration as I complete my [Degree/Program] at [School Name].
The official graduation ceremony: – Date: [Day], [Month Date], [Year] – Time: [Start Time] – Location: [Ceremony Venue] – Tickets: [Information about tickets if needed]
Followed by “The Future Starts Now” celebration: – Date: Same day (or alternate date if different) – Time: [Start Time] – Location: [Party Venue with Address] – Theme: [Brief description of theme and any dress code suggestions]
At the party, we’ll have [list 2-3 themed elements like “future prediction cards,” “dream board station,” or “time capsule creation”]. Food and drinks will match our theme with [brief mention of menu style].
Please RSVP by [Date] through [Method – link, email, phone]. Let us know of any dietary restrictions when you respond.
I’m so excited to celebrate this milestone with the people who helped me reach it!
Looking forward, [Your Name]
[Signature Block: Name, contact information, social media hashtag for the event if applicable]
12. Graduation Invitation for a First-Generation College Graduate
Subject: A Family First – Celebrating My College Graduation
Dear [Name],
With deep gratitude and joy, I invite you to attend my graduation from [University Name]. As the first person in our family to earn a college degree, this milestone holds special meaning, and your presence would make it even more wonderful.
The graduation details: – Date: [Day of week], [Month Date], [Year] – Time: [Time] – Place: [Specific building/area] at [University Name] – Guest Information: [Parking details, where to meet, ticket information]
This achievement belongs to all who supported, believed in, and encouraged me throughout these years. Your [specific way they helped – advice, support, encouragement, etc.] has been a key part of this journey.
We will host a family celebration after the ceremony at [Location] starting around [Time]. There will be food, photos, and time to gather as we mark this important day.
Please let me know if you can attend by [RSVP Date] by [phone/email/text].
Thank you for being part of my path to this moment.
With heartfelt thanks, [Your Name]
[Signature Block: Name, contact details, “First college graduate of the [Last Name] family”]
13. Graduation Invitation for an Online Degree Program
Subject: I Did It! Online Degree Completion Celebration
Dear [Name],
After three years of late nights, countless assignments, and virtual classes, I have completed my online [Degree Type] in [Field] from [University Name]! Though the journey happened mostly through my computer screen, the achievement feels very real, and I want to celebrate with the people who supported me through it all.
While there’s no traditional ceremony to attend, I’m hosting a graduation celebration: – Date: [Saturday/Sunday], [Month Date], [Year] – Time: [Start Time] to [End Time] – Location: [Venue Name and Address] – Dress: [Casual/Semi-formal/etc.]
During the party, I’ll have my cap, gown, and diploma for photos. We’ll have good food, music, and a chance for me to thank everyone who helped me succeed while working full-time and studying online.
Your encouragement kept me going during this challenging balance of life, work, and education. I would be so happy to have you there as I celebrate this accomplishment.
Please let me know if you can join us by [RSVP Date] via [Method – text, call, email, etc.].
Looking forward to celebrating together!
Warmly, [Your Name]
[Signature Block: Name, new credentials, personal contact information, link to LinkedIn profile]
14. Graduation Invitation for Medical/Law/Professional School
Subject: From Student to [Doctor/Lawyer/Professional] – Graduation Announcement
Dear [Name],
After [number] years of study, exams, and [specific challenges of the program], I am pleased to announce my graduation from [School Name] with my [specific degree – MD, JD, etc.]. Your support during this demanding journey has meant so much to me.
The commencement ceremony details: – Date: [Day], [Month Date], [Year] – Time: [Time] – Location: [Venue], [Address] – Special Instructions: [Seating information, arrival time recommendations, etc.]
A reception hosted by the [Department/School] will follow at [Location]. Additionally, my family is hosting a separate celebration on [Date] at [Time] at [Location] where we can talk more as I begin my career as a [profession].
If you would like to attend either event, please RSVP by [Date] to [Email] or [Phone]. Due to limited tickets for the main ceremony, please let me know as soon as possible if you wish to attend that portion.
Thank you for your encouragement throughout this challenging program. I look forward to continuing our relationship as I enter this new professional chapter.
Sincerely, [Your Name], [New Credentials]
[Signature Block: Full name with new credentials, new professional email, phone number, future practice/firm/position if known]
15. Intimate Graduation Dinner Invitation
Subject: Small Celebration, Big Milestone – Graduation Dinner Invitation
Dear [Name],
I’m happy to share that I’ll be graduating from [School] on [Date]! Rather than a big party, I’ve decided to mark this occasion with a small dinner with the people who matter most to me – and you’re on that list.
I would love for you to join me for a graduation dinner: – Date: [Day], [Month Date], [Year] – Time: [Time] – Place: [Restaurant Name], [Address] – Occasion: Celebrating my [degree/diploma] in [field]
This small gathering will give us a chance to enjoy good food and conversation as I mark the end of this chapter and the start of my next steps toward [brief mention of future plans].
Please let me know if you can make it by [RSVP Date] so I can finalize our reservation. You can text me at [Phone Number] or email [Email Address].
No gifts, please – your presence and support throughout my studies has been gift enough.
Looking forward to a lovely evening together, [Your Name]
[Signature Block: Name, phone, email, brief personal note of thanks]
Wrapping Up: Graduation Email Tips
Graduation marks a key life moment worth sharing with people who matter. These email samples give you a starting point to create the perfect invitation. Feel free to mix elements from different samples to match your style and needs.
When writing your graduation invitation, keep these points in mind:
- Give all important details clearly: date, time, location, and any special instructions.
- Include RSVP information with a deadline.
- Mention if guests can bring others or if space is limited.
- Add personal touches that reflect your personality.
- Thank your guests for their support during your studies.
- Provide contact information for questions.
- Send invitations early enough for guests to plan.
Most importantly, let your happiness shine through your words. Your guests will be honored to join you for this special day.