The subject line “Hope you’re doing well” has become one of the most used openings in business emails today. For many, this phrase feels too common and lacks the personal touch needed to make a real connection. Yet finding the right words to start an email can be hard, especially when reaching out to someone you haven’t contacted in a while.
Good email greetings set the tone for your entire message. They show the reader you care about them as a person before getting to business matters. This article shares 15 different ways to say “hope you’re doing well” that sound genuine and help build stronger relationships with clients, coworkers, and friends.
“Hope You’re Doing Well” Email Samples
These email examples offer fresh alternatives to the standard “hope you’re doing well” greeting. Each sample shows how to connect with your recipient in a more personal way.
1. Reconnecting With a Past Client
Subject: Your Marketing Strategy – Ready for a Quick Review?
Hi Marcus,
It’s been about six months since we worked together on your company’s marketing plan. How has the strategy been working for you? I saw your recent product launch and it looked very successful from the outside!
I’m reaching out because we’ve developed some new approaches for the retail sector that might complement what you’re already doing. These methods have helped similar businesses increase their customer engagement by 25% on average.
Would you be open to a 15-minute call next week to discuss how these new tactics might fit with your current goals?
Looking forward to catching up,
Alex
[Signature block: Name, Title, Company name, Phone number, Email address, Company website, Social media profiles]
2. Following Up After a Networking Event
Subject: Great Meeting You at the Tech Conference!
Hello Priya,
That panel discussion on AI trends at last week’s conference was truly eye-opening! I really enjoyed talking with you afterward about your experiences implementing machine learning tools at your company.
As promised, I’ve attached the article about predictive analytics we discussed. I thought the section on practical applications might be especially helpful for the project you mentioned.
I’d love to continue our conversation. Maybe we could grab coffee sometime in the next few weeks? My schedule is pretty flexible on Tuesday and Thursday afternoons.
Thanks again for sharing your insights,
Jordan
[Signature block: Full name, Professional title, Company name, Contact information, LinkedIn profile URL]
3. Monthly Update to Your Team
Subject: June Team Update: Progress and Next Steps
Team,
What a productive month we’ve had! Thanks to everyone’s hard work, we’ve hit our Q2 sales target two weeks ahead of schedule. The new customer support system has also reduced response times by 40%, which has resulted in higher satisfaction scores across the board.
Our focus for July will be finalizing the new product launch materials and training the sales team on the key features. The schedule and training materials can be found in our shared workspace.
Please share any questions or concerns during our team meeting on Friday. For urgent matters, you know where to find me.
Keep up the great work,
Sam
[Signature block: Name, Position, Department, Internal extension number, Company motto or value statement]
4. Checking In With a Mentor
Subject: Quick Update and a Question
Dear Dr. Williams,
Your advice about focusing on research methods before diving into my thesis has been incredibly helpful. I’ve spent the last month studying different approaches, and now I feel much more confident about my project direction.
I’ve outlined my research plan and would greatly value your feedback when you have time. Also, I recently came across a paper by Dr. Chen that relates to our discussions about cognitive bias in decision-making. I’ve attached it in case you find it interesting.
How have your own research projects been progressing? I read about your department receiving that new grant—congratulations!
Thank you for your continued guidance,
Taylor
[Signature block: Full name, University affiliation, Department, Student ID number, Academic email address]
5. Asking for a Professional Favor
Subject: Request for Feedback on Presentation Draft
Hi Denise,
Your presentation at last month’s marketing summit was outstanding. The way you broke down complex analytics into actionable steps was exactly what our industry needed.
I’m scheduled to speak at the regional conference next month on a similar topic. Would you be willing to look at my slide deck and offer some feedback? I’m particularly concerned about the flow of information in the middle section.
I understand you’re busy, so even 15 minutes of your time would be extremely helpful. Of course, I’d be happy to return the favor anytime.
Thanks for considering this request,
Riley
[Signature block: Name, Job title, Company, Phone number, Email, Links to professional portfolios or recent work]
6. Seasonal Greeting to Clients
Subject: Summer Updates and Special Offer
Dear Val,
Summer has arrived, and we hope you’re finding time to enjoy the sunshine! Our team has been busy preparing some exciting new services we can’t wait to share with you.
Based on your previous interests, we thought you might like to know about our limited-time summer package that includes social media management and content creation at a 15% discount. This offer is available until July 31st for our valued clients like you.
Feel free to schedule a call using the link below if you’d like to learn more about how this package could support your business goals this quarter.
Wishing you a successful summer season,
Jamie
[Signature block: Name, Position, Company logo, Contact information, Scheduling link, Company address, Social media icons with links]
7. Apologizing for a Delayed Response
Subject: Response to Your Proposal + Next Steps
Hi Carlos,
Thank you for sending over your detailed proposal last week. I had planned to respond sooner, but our team had an unexpected project deadline that required my full attention.
We’ve now reviewed your ideas, and everyone agrees that your approach aligns perfectly with our needs. The pricing structure works within our budget, and your timeline matches our product launch schedule.
Can we set up a call tomorrow or Thursday to discuss the contract details and answer any questions you might have? Just let me know what time works best for you.
Looking forward to working together,
Morgan
[Signature block: Full name, Job title, Department, Company name, Direct phone line, Email address, Company tagline]
8. Sharing Resources With a Colleague
Subject: Useful Tool for Your Customer Research Project
Hi Robin,
During our team meeting yesterday, you mentioned struggling with organizing customer feedback data. I recently found a tool that might help solve this exact problem.
The link below takes you to a template I created that automatically categorizes feedback into themes and generates visual reports. Several people on my team have started using it and report saving about 3 hours each week on data organization.
Let me know if you find it useful or if you need help setting it up for your specific needs. Happy to walk you through it.
Best,
Casey
[Signature block: Name, Team name, Role, Internal messaging handle, Office location, Working hours]
9. Introducing a New Team Member
Subject: Welcome Our New Marketing Specialist, Aiden Chen
Team,
Starting next Monday, we’ll have a new face joining our marketing department! Aiden Chen comes to us with five years of experience in digital marketing, specifically in the healthcare sector.
Aiden will lead our social media campaigns and content strategy. His previous work with Memorial Hospital increased their patient engagement by 60%, and we’re excited to see how his skills will enhance our own outreach efforts.
Please stop by the marketing area on Monday morning to say hello and make Aiden feel welcome. We’ll have a proper team lunch introduction on Wednesday at 12:30 in the main conference room.
Thanks for helping create a positive onboarding experience,
Lee
[Signature block: Name, Department Head title, Company name, Extension number, Email address, Photo]
10. Requesting an Informational Interview
Subject: Admirer of Your Career Path – Coffee Chat Request
Dear Ms. Thompson,
Your recent interview in Business Weekly about transitioning from engineering to product management caught my attention. Your career path closely aligns with my aspirations, particularly how you maintained technical credibility while developing leadership skills.
Would you be open to a 20-minute coffee chat or video call in the coming weeks? I’d love to learn more about how you approached key decision points in your career and any advice you might have for someone looking to follow a similar path.
I understand you must be very busy, so I’d be happy to work around your schedule or even send some specific questions via email if that’s more convenient.
Thank you for considering my request,
Avery Jackson
[Signature block: Name, Current position, LinkedIn profile URL, Portfolio website, Educational background, Phone number]
11. Birthday Wishes to a Business Contact
Subject: Happy Birthday, Miguel!
Miguel,
Happy birthday! May your day be filled with joy and success.
I still think about that insightful conversation we had about renewable energy projects at the industry conference last fall. Your perspective on community engagement strategies has actually shaped some of our recent project approaches.
As a small birthday token, I’ve attached a link to an interesting case study on the topic we discussed. No need to read it today—enjoy your celebrations!
Wishing you a wonderful year ahead,
Pat
[Signature block: Name, Title, Company name, Contact information, Personal note or quote]
12. Requesting a Meeting With a Busy Client
Subject: Quick Decision Needed: Project Timeline Options
Hi Dana,
Our team has prepared two possible timelines for your website redesign project based on our latest discussions. Both options can deliver the key features you requested, but they have different completion dates and resource allocations.
Could we schedule a brief 15-minute call this week to review these options? Making this decision soon will help us secure the right resources and stay on track for your planned marketing campaign.
I’ve kept my calendar open daily from 2-4 PM this week, but can adjust if needed. A quick reply with your preference would be greatly appreciated.
Thank you for your time,
Jesse
[Signature block: Full name, Project Manager title, Company name and logo, Direct line, Email address, Client portal login link]
13. Congratulating Someone on a Career Achievement
Subject: Congratulations on Your New Position!
Dear Raj,
The news about your promotion to Senior Director of Operations made my day! This achievement is clearly well-deserved, especially after that major supply chain transformation project you led last year.
Your ability to balance technical knowledge with people skills has always impressed everyone who works with you. The company has made an excellent choice, and I’m excited to see where your leadership takes the department next.
Perhaps we can catch up over lunch in the coming weeks to celebrate this milestone? My treat, of course!
Congratulations again,
Alex
[Signature block: Name, Position, Company, Business phone, Personal phone (optional), Email address, Note about preferred contact method]
14. Cold Outreach to a Potential Client
Subject: Solving Your Team’s Project Management Challenges
Hello Ms. Lawson,
Your recent LinkedIn post about struggling to keep cross-departmental projects on schedule caught my attention. Many of our current clients faced similar challenges before working with us.
Our project management platform was specifically designed for manufacturing companies like yours that manage complex processes across multiple teams. On average, our clients report 30% faster project completion and 25% fewer miscommunication issues within the first three months.
Would you be interested in a personalized demonstration focused specifically on the coordination challenges you mentioned? We could look at your current workflow and show how our tools might help.
Thank you for considering this,
Taylor Reynolds
[Signature block: Name, Title, Company name, Contact details, Scheduling link, Brief company description, Client testimonial snippet]
15. Thank You Note After an Interview
Subject: Thank You for the Opportunity to Interview Yesterday
Dear Mr. Johnson,
Thank you for taking the time to discuss the Marketing Manager position with me yesterday. Our conversation about the challenges of maintaining brand consistency across different market segments was particularly interesting.
After our talk, I’m even more excited about the possibility of joining your team. The company culture you described aligns perfectly with my work style and values. The creative approach your team is taking to the upcoming product launch is exactly the kind of innovative environment where I thrive.
If you need any additional information about my experience or samples of my previous marketing campaigns, please let me know. I’m looking forward to hearing about the next steps in the process.
Thank you again for your consideration,
Jordan Smith
[Signature block: Full name, Phone number, Email address, LinkedIn profile, Portfolio website, Professional photo]
Wrap-up: Better Email Greetings
The right opening for your emails can make all the difference in how your message is received. Each greeting should match the situation and your relationship with the recipient. A thoughtful hello shows you care about the connection, not just the transaction.
Try using these examples as starting points, then add your own personal touch. The goal isn’t to find a perfect formula but to sound like a real person who values the relationship. Your contacts will notice and appreciate the effort, leading to stronger professional connections and more productive communications.