The workplace has changed a lot over the years. Teams now need to stay up to date with new skills and knowledge. Lunch and learn sessions offer a casual way to gain useful information while enjoying a meal with coworkers.
These gatherings help build team bonds and create a learning culture at work. A good invitation email can boost attendance and set the right tone for these events.
Want to create the perfect lunch and learn invitation? Look no further. This guide gives you 15 ready-to-use email templates for different topics and groups. Each sample can be easily changed to fit your needs.
Lunch and Learn Invitation Email Samples
Here are 15 email samples you can use right away or change to match your company’s style and needs.
1. New Product Training Lunch and Learn
Subject: Join Us for Lunch & Learn: Getting to Know [Product Name]
Hello Team,
You are invited to our upcoming Lunch and Learn session about our newest product, [Product Name].
Date: [Date]
Time: 12:00 PM – 1:00 PM
Location: [Conference Room]
Food: [Type of food being served]
During this session, [Presenter Name] from the Product Development team will show how [Product Name] works and answer all your questions. This is a great chance to learn about the features that make this product special.
Please let me know if you can attend by [RSVP date] so we can order enough food for everyone.
Looking forward to seeing you there!
Best wishes,
[Signature block: Name, Title, Department, Contact information, Company logo]
2. Professional Development Lunch and Learn
Subject: Boost Your Career Skills – Professional Development Lunch & Learn
Hi everyone,
Ready to take your career to the next level? Join us for a special Lunch and Learn focused on professional growth strategies.
When: [Date and Time]
Where: [Location]
Topic: “5 Skills That Will Advance Your Career in 2025”
Speaker: [Speaker Name and Title]
This session will cover:
– Communication skills that set you apart
– Time management tricks used by top performers
– How to build your personal brand
– Networking strategies that actually work
– Ways to show leadership without a management title
Food and drinks will be provided! Please RSVP by clicking the link below:
[RSVP Link]
See you there!
Thanks,
[Signature block: Full name, Position, Department, Contact details, Social media handles]
3. Wellness Wednesday Lunch and Learn
Subject: Your Health Matters – Wellness Wednesday Lunch & Learn
Dear Team Members,
Taking care of yourself is just as important as taking care of your work. That’s why we’re hosting a Wellness Wednesday Lunch and Learn next week.
Date: [Date]
Time: 12:15 PM – 1:15 PM
Place: [Location]
Speaker: [Health Professional Name], [Credentials]
Topic: “Small Changes for Better Health”
[Speaker Name] will share easy tips you can use every day to:
– Reduce stress at your desk
– Add more movement to your day
– Make better food choices
– Improve sleep quality
– Balance work and life more effectively
A healthy lunch with vegetarian and gluten-free options will be served.
Please RSVP by [date] so we can plan accordingly: [RSVP method]
Your health is your wealth!
Warmly,
[Signature block: Name, Wellness Committee Role, Phone number, Email address]
4. Financial Literacy Lunch and Learn
Subject: Free Lunch & Free Financial Advice – Don’t Miss Out!
Hello [Company Name] Team,
Money matters affect us all. That’s why we’ve arranged a Financial Literacy Lunch and Learn with a trusted expert.
Details:
Date: [Date]
Time: 12:00 PM – 1:00 PM
Location: [Meeting Room]
Topic: “Smart Money Moves You Can Make Today”
Guest Speaker: [Financial Advisor Name] from [Company]
What you’ll gain:
– Tips for saving more without feeling the pinch
– Understanding your 401(k) options
– Debt reduction strategies
– Simple ways to start investing
– Tax-saving ideas you might be missing
A catered lunch from [Restaurant] will be provided.
Spots are limited to 25 participants, so please RSVP quickly: [RSVP Link or Email]
Make your money work harder for you!
Best,
[Signature block: Name, Human Resources title, Company name and logo, Contact information]
5. Team Building Lunch and Learn
Subject: Food, Fun, and Team Building – Join Our Lunch & Learn
Hi Team,
Let’s take a break from the usual work routine and focus on building stronger team bonds!
You’re invited to a Team Building Lunch and Learn:
When: [Day], [Date], 12:00-1:30 PM
Where: [Location]
What: “Building Trust and Communication in Teams”
Who: Led by [Facilitator Name], Team Development Specialist
During this fun and interactive session, we’ll:
– Play quick team games that have real workplace lessons
– Learn how to give and receive feedback effectively
– Discover each team member’s unique strengths
– Practice communication skills through hands-on activities
– Have lots of laughs while enjoying lunch together
Food will be ordered from [Restaurant Name] – menu options will be sent in a follow-up email.
This is a mandatory team event, but we promise it will be worth your time!
See you there,
[Signature block: Name, Team Lead title, Department, Phone number, Email address, Team photo]
6. Technology Tips Lunch and Learn
Subject: Tech Tips & Tacos – A Lunch & Learn You Can’t Miss
Hello [Department] Team,
Do you want to save time and become more productive with the tech tools we use every day? Join us for a practical Tech Tips Lunch and Learn!
When: [Date]
Time: 12:00-1:00 PM
Where: [Location]
Topic: “Hidden Features in [Software Name] You Need to Know”
[Presenter Name], our resident [Software Name] expert, will show you:
– Quick keyboard shortcuts that save hours each week
– How to automate tasks you’re doing manually
– Better ways to organize your digital files
– Collaboration features most people miss
– Tricks for creating better-looking documents faster
We’ll have a taco bar with all the fixings, plus vegetarian options.
Please RSVP by [date]: [RSVP method]
Bring your laptop and your appetite!
Thanks,
[Signature block: Name, IT Department title, Phone extension, Email, IT Support website link]
7. Industry Trends Lunch and Learn
Subject: Stay Ahead of the Curve – Industry Trends Lunch & Learn
Dear Colleagues,
The only constant in our industry is change. Stay up to date by joining our upcoming Lunch and Learn focused on the latest trends shaping our business.
Event Details:
Date: [Date]
Time: 12:30 PM – 1:30 PM
Location: [Conference Room]
Topic: “[Industry] Trends to Watch in 2025”
Presenter: [Name], [Title] at [Company/Organization]
This session will cover:
– Market shifts affecting our clients
– New technologies changing how we work
– Regulatory changes on the horizon
– What our competitors are doing
– How these trends will affect your role
A buffet lunch will be provided, featuring options from [Restaurant].
Space is limited to 30 participants. Please RSVP here: [RSVP Link]
Knowledge is power!
Regards,
[Signature block: Name, Strategic Planning title, Contact details, LinkedIn profile link]
8. Customer Service Excellence Lunch and Learn
Subject: Learn the Secrets of Outstanding Customer Service (Free Lunch Included!)
Hi Customer Service Team,
Happy customers are the heart of our business. That’s why we’re hosting a special Lunch and Learn dedicated to taking your customer service skills to the next level.
Mark your calendar:
Date: [Date]
Time: 12:00 PM sharp – 1:15 PM
Room: [Location]
Topic: “Turning Difficult Situations into Customer Wins”
In this practical session, you’ll learn:
– The exact words to use when a customer is upset
– How to spot problems before they get bigger
– Ways to exceed expectations without extra time or cost
– Tips for staying calm under pressure
– How to turn complainers into loyal fans
We’ll enjoy a lunch from [Restaurant], and yes, there will be dessert!
This is a required session for all customer service team members. Please let [Name] know if you have any dietary restrictions.
Together, we can make every customer interaction amazing!
Cheers,
[Signature block: Name, Customer Experience title, Phone number, Email, Customer satisfaction quote]
9. Cross-Department Project Lunch and Learn
Subject: Breaking Down Silos – Cross-Department Project Lunch & Learn
Hello [Project Name] Team Members,
Great projects happen when departments work together smoothly. Let’s build those connections over lunch!
You’re invited to our Cross-Department Project Lunch and Learn:
Date: [Date]
Time: 12:15 PM – 1:30 PM
Place: [Location]
Topic: “Understanding the [Project Name] Timeline and Goals”
During this session:
– Each department will explain their role in the project
– We’ll clarify who handles what responsibilities
– The project timeline will be reviewed
– Common obstacles will be discussed
– You’ll meet key people from other teams
Lunch will be catered by [Catering Service], with options for all dietary needs.
This is an important meeting for everyone involved in the [Project Name]. Your attendance is expected unless your manager has approved otherwise.
Looking forward to a productive session,
[Signature block: Name, Project Manager title, Project logo, Contact information, Project management system link]
10. New Employee Onboarding Lunch and Learn
Subject: Welcome Aboard! Join Our New Employee Lunch & Learn
Hello New Team Members,
Starting a new job comes with lots of questions. We want to help you feel at home faster!
Please join us for a special New Employee Onboarding Lunch and Learn:
When: [Date], 12:00 PM – 1:15 PM
Where: [Location]
What: “Everything You Want to Know But Haven’t Asked Yet”
This casual session will cover:
– Company traditions and culture insights
– Unwritten rules that will help you fit in faster
– Who to go to for different types of help
– Tips from recent hires who were in your shoes
– Answers to YOUR questions (submit them ahead of time or ask during the event)
Lunch will be provided from a selection of local favorites.
Please RSVP by [date]: [RSVP method]
We look forward to getting to know you better!
All the best,
[Signature block: Name, HR Onboarding Specialist title, Phone number, Email address, Company values statement]
11. Diversity and Inclusion Lunch and Learn
Subject: Food for Thought – Diversity & Inclusion Lunch and Learn
Dear Valued Team Members,
A diverse workplace is a stronger workplace. Join us for an important conversation about diversity and inclusion over lunch.
Event Details:
Date: [Date]
Time: 12:00 PM – 1:15 PM
Location: [Meeting Room]
Topic: “Creating a Workplace Where Everyone Belongs”
Facilitator: [Name], [Title/Organization]
This session will:
– Help us understand different perspectives
– Provide practical tips for inclusive language
– Show how diversity makes our team stronger
– Address common questions in a safe space
– Outline next steps for our company’s D&I efforts
We’ll enjoy a diverse menu featuring dishes from different cultural traditions.
Please RSVP here: [RSVP Link] by [date]
Everyone has a role in creating an inclusive workplace. Let’s learn together.
Sincerely,
[Signature block: Name, Diversity Committee title, Contact information, Company D&I statement]
12. Compliance Training Lunch and Learn
Subject: Compliance Made Easy (and Tasty!) – Lunch & Learn Session
Hello Team,
Yes, compliance training can actually be interesting! Join us for a Lunch and Learn that makes important rules easy to understand.
The Details:
Date: [Date]
Time: 12:00 PM – 1:00 PM
Location: [Room Number]
Topic: “Staying Compliant Without the Headaches”
Presenter: [Name], [Compliance Title]
We’ll cover:
– Recent changes to [regulation/policy]
– Real examples of do’s and don’ts
– How these rules protect you and our company
– Simple ways to stay compliant in your daily work
– Who to ask when you have questions
A delicious lunch from [Restaurant] will be served.
This session counts toward your annual compliance training requirements. Attendance will be noted.
Please RSVP by [date]: [RSVP method]
Thanks for helping keep our company on the right track!
Best regards,
[Signature block: Name, Compliance department title, Contact information, Legal disclaimer]
13. Stress Management Lunch and Learn
Subject: Take a Breather – Stress Management Lunch & Learn
Hi everyone,
Feeling stressed? You’re not the only one. Let’s talk about practical ways to handle work pressure during our upcoming Lunch and Learn.
Join us:
Date: [Date]
Time: 12:15 PM – 1:15 PM
Place: [Location]
Topic: “Staying Cool When Work Heats Up”
Guest: [Name], [Credentials], Wellness Coach
You’ll walk away with:
– Quick stress-busting techniques you can use at your desk
– How to spot signs of burnout early
– Tips for setting boundaries without guilt
– Ways to organize your work to reduce stress
– Simple physical exercises that help clear your mind
We’ll serve a stress-free lunch with brain-boosting foods.
Please RSVP here: [RSVP Link] by [date]
Take this hour for yourself. Your mind will thank you!
Calm wishes,
[Signature block: Name, Employee Wellness Program title, Contact information, Wellness program logo]
14. Sales Techniques Lunch and Learn
Subject: Boost Your Sales Numbers – Lunch & Learn with Top Performers
Hello Sales Team,
Want to close more deals this quarter? Our top sales performers will share their secrets at our next Lunch and Learn!
The Details:
When: [Date], 12:00 PM – 1:30 PM
Where: [Location]
Topic: “Winning Sales Techniques That Actually Work”
Featuring: [Names of top sales performers]
You’ll discover:
– Opening lines that get prospects talking
– How to handle the most common objections
– The best time to ask for the sale
– Follow-up strategies that convert
– Ways to build a sales pipeline that stays full
Lunch will be provided from [Restaurant], plus we’ll have special treats for those who ask questions!
This is a can’t-miss opportunity to learn from our star performers. All sales team members should attend.
Please RSVP by [date]: [RSVP method]
To your sales success!
[Signature block: Name, Sales Director title, Contact details, Company sales motto, Monthly sales target graphic]
15. Work-Life Balance Lunch and Learn
Subject: Having It All? Work-Life Balance Lunch & Learn
Dear Colleagues,
Finding the right balance between work and personal life can be tricky. Let’s talk about it over lunch!
You’re invited:
Date: [Date]
Time: 12:00 PM – 1:15 PM
Room: [Location]
Topic: “Real-Life Balance in a 24/7 World”
Panel: [Names of panelists from different departments]
Our panel will share:
– Practical tips for setting healthy boundaries
– How they handle busy seasons without burning out
– Ways to be fully present at work and at home
– Tools that help them stay organized
– How they’ve talked to their managers about balance
A balanced lunch with healthy options will be served.
Please RSVP by [date]: [RSVP Link]
Your wellbeing matters to us!
Kind regards,
[Signature block: Name, HR title, Contact information, Work-life balance policy link]
Wrapping Up: Lunch and Learn Emails
Creating a good lunch and learn invitation email helps ensure your event is well-attended and productive. The 15 samples above give you starting points for many different topics and teams. Feel free to mix elements from different templates to create the perfect invitation for your specific needs.
Remember that the best invitations clearly state the value attendees will get from the session. Be specific about what they’ll learn, add a touch of excitement, and of course, mention the free food!
With these templates in hand, you’re ready to create lunch and learn events that your team will actually want to attend.