Moving to a new office marks a big step for any business. It shows growth and success. This moment should be shared with clients, partners, and friends who helped the company reach this milestone.
Sending the right invitation email for your office opening makes people want to come. The words you use can make guests feel special and excited about your new space. These 15 email samples will help you create the perfect message for your office opening event.
New Office Inauguration Invitation Email Samples
Here are 15 ready-to-use email templates for your next office opening. Each one has a different style to fit your company’s voice and event type.
1. Formal Corporate Office Opening
Subject: Join Us for the Grand Opening of [Company Name]’s New Headquarters
Dear [Recipient Name],
On behalf of the entire team at [Company Name], we are pleased to invite you to the grand opening of our new corporate headquarters.
Date: [Day, Month, Date, Year]
Time: [Start Time] to [End Time]
Location: [Complete Address with Building Name, Floor Number, etc.]
The new space marks an important chapter in our company’s history, and we would be honored by your presence as we celebrate this milestone.
Light refreshments and drinks will be served during the event. A short tour of our new facilities will follow the ribbon-cutting ceremony at [Time].
Please RSVP by [Date] by replying to this email or calling [Phone Number].
We look forward to welcoming you to our new home.
Sincerely,
[Signature Block: Name, Title, Company Name, Contact Information]
2. Casual Start-up Office Warming
Subject: We’ve Moved! Come Party at Our New Space
Hey [Recipient Name],
Guess what? We finally did it! [Company Name] has a brand new office, and we’re throwing a little party to break it in right.
When: [Day], [Date] at [Time]
Where: [Address] – look for the blue door with our logo
Why: Because we want to hang out with you in our cool new space!
We’ll have food, drinks, music, and some fun surprises. No dress code – come as you are! Our team has worked hard to make this place awesome, and we can’t wait to show it off.
Let us know if you can make it by hitting reply or texting [Phone Number] by [RSVP Date].
Hope to see you there!
Cheers,
[Signature Block: Casual Name/Nickname, Title, Company Logo, Social Media Handles]
3. Client-Focused Business Relocation
Subject: [Company Name] Has Moved – Join Us for Our Open House
Dear [Client Name],
We are happy to share some exciting news with you. [Company Name] has relocated to a larger office space to better serve your needs.
As a valued client, we would like to invite you to our office warming party:
Date: [Day, Month, Date]
Time: [Start Time – End Time]
New Address: [Complete Address with Directions]
Our new location offers better facilities, more meeting rooms, and an improved client service area. This move allows us to expand our team and services while providing you with an even better experience.
Drinks and appetizers will be served. We have also planned a short presentation about our new services at [Time].
Please let us know if you can attend by [RSVP Date] so we can make proper arrangements.
Thank you for your continued support. We look forward to showing you around our new space.
Best regards,
[Signature Block: Full Name, Professional Title, Company Logo, Contact Details including New Address]
4. Partner and Vendor Appreciation Open House
Subject: Thank You, Partners – Join Our New Office Celebration
Dear [Partner/Vendor Name],
[Company Name] has grown thanks to strong partnerships with amazing people like you. We are excited to share that we have moved to a new office, and we want you to be part of our celebration.
Please join us for an open house:
Date: [Day, Month, Date, Year]
Time: [Time Range]
Location: [New Address with Parking Information]
This event is our way of saying thank you for your support and friendship. Our success would not be possible without our trusted partners.
We will have food stations featuring local favorites, an open bar, and plenty of time for networking with our team and other partners.
Your RSVP by [Date] would help us with planning. Please reply to this email or call [Phone Number].
We hope you can join us for this special occasion.
Warm regards,
[Signature Block: Name, Partnership/Vendor Relations Title, Company Name, Direct Contact Information]
5. Employee and Family Office Warming
Subject: Bring Your Family to Our New Office Party!
Hello [Employee Name],
We want to celebrate our amazing new office with the most important people – you and your families!
Join us for a fun-filled afternoon:
When: [Day, Date] from [Start Time] to [End Time]
Where: Our new office at [Address]
What: Food, games, office tours, and surprises for kids of all ages
This is a family-friendly event with activities for children. Feel free to bring your spouse, kids, parents, or other family members who would like to see where you work.
We will have a photo booth, face painting for the little ones, and a catered lunch. The office tour will show off all our new facilities, including the break room everyone has been talking about!
Please let [HR Contact Name] know how many guests you plan to bring by [RSVP Date] so we can order enough food and prepare activity supplies.
We can’t wait to welcome your loved ones to our new home!
Thanks,
[Signature Block: Management Team Names, Company Logo, Event Hashtag for Social Media]
6. Community Introduction for Local Businesses
Subject: Meet Your New Neighbors – [Company Name] Office Opening
Dear [Local Business Owner/Community Leader],
We are happy to tell you that [Company Name] has just moved into the [Neighborhood/District Name] area. As new members of this community, we would love to meet our neighbors.
Please stop by our office warming event:
Date: [Day], [Month] [Date]
Time: [Hour Range]
Address: [Exact Address with Landmarks]
As a [type of business/service], we look forward to becoming active members of the local business community. This casual gathering will be a chance to connect, share ideas, and find ways we might work together in the future.
We will serve light refreshments from local vendors, and our team will be on hand to chat about what we do and how we might support other businesses in the area.
No formal RSVP is needed – feel free to drop in at any time during the event hours. Bring your business cards for our networking board!
Looking forward to meeting you,
[Signature Block: Name, Title, Brief Company Description, Contact Details]
7. Media and Press Office Launch
Subject: Press Preview – [Company Name]’s New Headquarters
Dear [Media Contact Name],
[Company Name] is pleased to invite you to an exclusive press preview of our new headquarters before our official opening.
Details:
Date: [Day, Month, Date] (Two days before public opening)
Time: [Start Time] sharp
Location: [Full Address]
This private tour offers a first look at our [Square Footage] facility that represents a $[Amount] investment in our future growth. Our CEO, [Name], will be available for interviews about our expansion plans and the jobs this new location will create.
The event will include:
– Welcome remarks and company updates from leadership
– Guided tour of the new facilities
– Photo opportunities
– Press kit with high-resolution images and fact sheets
– Refreshments
Please RSVP by [Date] to secure your spot. Let us know if you plan to bring a photographer or if you have any special needs.
If you have questions before the event, please contact our PR Manager, [Name], at [Email] or [Phone].
Thank you for your interest in our story,
[Signature Block: PR/Communications Director Name, Media Contact Information, Company Logo]
8. Virtual Office Opening for Remote Teams
Subject: Virtual Toast to Our New HQ – You’re Invited!
Hi [Team Member Name],
While we may work from all corners of the world, we now have a home base to call our own! Join us for a virtual tour and celebration of [Company Name]’s first physical headquarters.
Virtual Event Details:
Date: [Day, Month, Date]
Time: [Time with multiple time zones listed]
Platform: [Video Conference Link]
What to Bring: Your favorite drink for a company-wide toast
Even though many of us work remotely, this office will serve as our central hub for client meetings, team gatherings, and company events. We want our entire team to feel connected to this space, no matter where you work from.
The agenda includes:
– Live walkthrough of the new space
– Meet the in-office team members
– Virtual scavenger hunt with prizes
– Company news and updates
– Group toast to our next chapter
To make this extra special, we’re sending a small celebration package to your home address. Please confirm your current mailing address by replying to this email within 3 days so we can ship your package in time for the event.
See you online!
[Signature Block: Remote Team Manager, Company Logo, Video Conference ID Information]
9. Green Office Sustainability Showcase
Subject: Visit Our Eco-Friendly New Office – Grand Opening
Dear [Recipient Name],
[Company Name] is proud to announce the opening of our new green office space, built with sustainability at its core. We would like to invite you to see how business can thrive while respecting our planet.
Join us:
Date: [Day, Month, Date]
Time: [Start Time] to [End Time]
Location: [Address with Public Transportation Options]
Our LEED-certified building features:
– Solar power generation that meets 70% of our energy needs
– Rainwater harvesting system
– Living walls and roof garden
– Zero-waste policies and facilities
– Electric vehicle charging stations
During the event, we will offer tours highlighting these features, and our sustainability team will be available to answer questions. We will serve organic, locally-sourced refreshments.
We ask guests to help us keep this event green by bringing their own reusable water bottles. Public transportation is highly encouraged – the office is located just two blocks from the [Transit Stop Name].
Please RSVP by [Date] so we can plan accordingly and reduce waste.
For a greener future,
[Signature Block: Name, Sustainability Director Title, Company’s Environmental Certifications, Contact Information]
10. High-Tech Office Innovation Showcase
Subject: Experience the Future of Work – [Company Name]’s Tech HQ Launch
Dear [Recipient Name],
The future of work has arrived. [Company Name] invites you to the grand opening of our technology-driven headquarters where smart design meets cutting-edge tools.
Event Details:
When: [Day, Month, Date] at [Time]
Where: [Address]
Dress Code: Business Casual
Be among the first to experience:
– Smart meeting rooms that learn your preferences
– Contactless entry and facility management
– Air quality and light systems that adapt to human needs
– Next-gen collaboration spaces designed for hybrid teams
– AR/VR demonstration area
Following a short welcome address, you will be free to explore different zones of the office with interactive demonstrations at each station. Our technology partners will be present to answer questions about the systems we’ve put in place.
Drinks and hors d’oeuvres will be served throughout the event.
Please RSVP through our digital invitation system: [RSVP Link] by [Date]. The system will also provide you with a digital access pass for the event.
Looking forward to showing you how we work now,
[Signature Block: CTO/CIO Name, Technology Partners Logos, QR Code for Digital Access]
11. Creative Studio Open House
Subject: Doors Open at [Studio Name]’s New Creative Space
Hey [Recipient Name],
Color us excited! Our creative team has a brand new studio, and we’re throwing open the doors to show it off. This space was designed to spark big ideas, and we want you to be part of its first chapter.
The fun starts:
Date: [Day, Month, Date]
Time: [Time] until the creativity runs out (or [End Time], whichever comes first)
Find us at: [Address with Notable Landmark]
What to expect:
– Walk through different zones designed for various creative processes
– Try out our new equipment and tools
– View a gallery of our latest work
– Meet the creative minds behind the magic
– Tasty treats and drinks that match our brand colors
We’ll also have a collaborative art wall where guests can leave their mark on our new home.
Come as you are – we celebrate personal style! Just let us know you’re coming by [RSVP Date] so we can save you a spot.
Can’t wait to see you,
[Signature Block: Creative Director Name, Team Photo, Studio Social Media Tags]
12. Executive VIP Preview Event
Subject: Exclusive Preview – [Company Name]’s New Executive Offices
Dear [VIP Name],
As someone whose support has been key to our success, you are cordially invited to an exclusive first look at [Company Name]’s new executive offices and conference center before our official opening.
VIP Preview:
Date: [Day, Month, Date]
Time: [Start Time] – [End Time]
Location: [Precise Address with Valet Parking Information]
This by-invitation-only event offers a chance to see our new facilities in a relaxed setting with select guests from our business community. Our executive team will be present to discuss our growth strategy and the role this new space plays in our vision for the future.
The evening will include:
– Welcome reception with premium beverages
– Personal tours guided by our executive team
– Seated dinner prepared by [Chef or Restaurant Name]
– Brief remarks from our CEO at [Time]
Your insights are always valued, and we would be honored by your presence as we mark this significant milestone.
Please confirm your attendance by [RSVP Date] with our Executive Relations Manager at [Phone/Email]. Let us know of any dietary restrictions or special requirements.
With appreciation,
[Signature Block: CEO/President Name and Signature, Company Seal/Logo, Private Contact Details]
13. Educational Institution New Facility
Subject: Grand Opening of [School/University]’s [Building Name]
Dear [Name of Parent/Alumni/Community Member],
The next generation of learning spaces has arrived at [School/University Name]. We are happy to invite you to join the official opening ceremony of our new [Type of Facility] building.
Ceremony Details:
Date: [Day, Month, Date]
Time: [Start Time]
Location: [Campus Address, Building Location, Room Number if applicable]
This state-of-the-art facility represents our commitment to providing the best learning environment for our students. Funded in part by generous donations from our community, the new building features modern classrooms, study spaces, and specialized learning areas.
The program will include:
– Welcome from [Principal/Dean/President Name]
– Ribbon cutting ceremony
– Student-led tours of the new facilities
– Light refreshments in the new [Cafeteria/Commons Area]
– Student performances
We ask that guests park in the [Parking Area Name] and follow signs to the event. Photography is encouraged – please share your photos using #[Event Hashtag].
Please RSVP by [Date] using our online form: [Link] or by calling the [Development Office] at [Phone Number].
We look forward to sharing this proud moment with our community,
[Signature Block: Head of School/University President, Board Chair, Development Director, School Logo, Contact Information]
14. Healthcare Facility Open House
Subject: You’re Invited: [Medical Practice/Clinic Name] New Location Opening
Dear [Patient/Healthcare Partner Name],
We are happy to announce that [Practice/Clinic Name] is moving to a new, improved location to better serve your healthcare needs. We would like to invite you to visit our new facility before we officially open for appointments.
Open House Information:
Date: [Day, Month, Date]
Times: [Morning Session] or [Afternoon Session] – please select one when you RSVP
New Address: [Complete Address with Parking Information]
Our new space allows us to offer:
– Shorter wait times with more exam rooms
– New treatment options with advanced equipment
– Better parking and access
– Extended hours (beginning [Start Date])
– A more comfortable waiting area
During the open house, our staff will give tours of the facility, and our doctors will be available to greet you. We will serve healthy refreshments and offer goodie bags with wellness items.
We will also have a special station set up for updating your patient information and scheduling future appointments at our new location.
For planning purposes, please let us know which session you plan to attend by calling our office at [Phone Number] by [RSVP Date].
To your health,
[Signature Block: Doctor Names, Practice Manager, Office Contact Information, New Location Map]
15. Retail or Showroom Grand Opening
Subject: Be First Through the Doors – [Company Name]’s New Showroom
Dear [Customer Name],
As a valued customer, you deserve to be first. That’s why we’re inviting you to an exclusive preview of our new [City/Area] showroom before we open to the public.
VIP Customer Preview:
Date: [Day, Month, Date]
Time: [Start Time] to [End Time]
Where: [Address]
What makes this special for you:
– Private shopping before public opening
– First access to our new [Season/Collection] items
– Gift with purchase for preview attendees
– Refreshments while you browse
– Personal shopping assistance
– 15% discount on all purchases during the event
Our new showroom is twice the size of our previous location, allowing us to display our full range of products and offer a more personalized shopping experience.
This invitation is for you and one guest. Please RSVP by [Date] to secure your spot by replying to this email or calling [Phone Number].
We look forward to welcoming you to our new space,
[Signature Block: Store Manager Name, Sales Team Contact Information, Store Hours after Official Opening, Social Media Links]
Conclusion – Creating Perfect Office Opening Invitations
The right invitation email sets the tone for your office opening event. Whether you prefer formal, casual, or something in between, the key is to share your excitement while giving guests all the details they need.
Make your message personal to show guests how much their presence means to you. Include clear date, time, and location information, plus any special instructions for the event. With these templates as a starting point, you can create an invitation that perfectly fits your company’s personality and the type of event you plan to host.