Getting that perfect candidate to join your team starts with a good phone interview invitation email. A clear, friendly email makes candidates feel welcome and helps them prepare well. It shows how professional your company is right from the start.
The right invitation can make a big difference in how many people accept your interview requests. This article gives you 15 ready-to-use phone interview invitation emails that you can copy, change, and send today.
Phone Interview Invitation Email Samples
These samples cover different situations you might face when setting up phone interviews. Feel free to adjust them to fit your needs.
1. Basic Phone Interview Invitation
Subject: Phone Interview Invitation – [Position] at [Company Name]
Dear [Candidate Name],
Thank you for applying to the [Position] role at [Company Name]. We liked your resume and would like to schedule a phone interview with you to learn more about your background and skills.
The phone interview will take about 20-30 minutes. Please let me know which of these times works for you: – Monday, April 14: 10:00 AM or 2:00 PM – Tuesday, April 15: 11:00 AM or 3:00 PM – Wednesday, April 16: 9:00 AM or 4:00 PM
Once you confirm a time, I’ll send a calendar invitation with the phone number to call.
If none of these times work for you, please suggest some alternatives that fit your schedule.
Looking forward to speaking with you!
Best regards,
[Your Name] [Your Title] [Company Name] [Phone Number] [Email Address]
2. Quick Follow-Up Interview Request
Subject: Next Steps: Phone Interview for [Position] – [Company Name]
Hi [Candidate Name],
Thanks for your application for the [Position] at [Company Name]. Your experience caught our attention, and we want to talk with you soon!
Can we schedule a 15-minute phone call to discuss your background and the position? Please click this link to book a time that works for you: [Scheduling Link]
If you have any questions before our call, feel free to email me.
Talk to you soon,
[Your Name] [Your Title] [Company Name] [Email Address]
3. Detailed Interview Preparation Email
Subject: Phone Interview Details – [Position] at [Company Name]
Dear [Candidate Name],
Thank you for your interest in the [Position] role at [Company Name]. We’re excited to move forward with your application and would like to schedule a phone interview.
The interview will last about 30 minutes and cover your past work experience, skills, and why you’re interested in joining our team. Our hiring manager, [Hiring Manager Name], will conduct the interview.
Please suggest three time slots that work for you in the next week, and we’ll confirm one of them.
To help you prepare: – Review the job description attached to this email – Visit our website to learn about our company culture – Have a copy of your resume handy during the call – Prepare questions you’d like to ask about the role or company
We’ll call you at the phone number you provided in your application. If you prefer we use a different number, please let me know.
We look forward to speaking with you!
Warm regards,
[Your Name] [Your Title] [Company Name] [Phone Number] [Email Address] [Company Website]
4. Technical Position Interview Invitation
Subject: Technical Phone Interview – [Position] at [Company Name]
Hello [Candidate Name],
Thank you for applying for the [Technical Position] role. Your skills and background match what we’re looking for, and we’d like to schedule a technical phone interview.
This 45-minute call will focus on your technical skills and experience with [specific technologies]. One of our senior developers, [Interviewer Name], will be speaking with you.
Please let me know which of these times works best: – Thursday, April 17: 1:00 PM or 4:00 PM – Friday, April 18: 10:00 AM or 3:00 PM
For this interview, please have access to a computer as the interviewer might ask you to discuss code examples or technical concepts.
If you need any special arrangements for the interview, please let me know.
Best wishes,
[Your Name] [Your Title] [Company Name] [Email Address]
5. Casual Startup Interview Invitation
Subject: Let’s Chat! Phone Interview for [Position] at [Startup Name]
Hey [Candidate Name],
Thanks for your application to join us at [Startup Name]! Your background looks great, and we’d love to chat about the [Position] role.
How about a 20-minute phone call next week? We can talk about your experience, what you’re looking for, and tell you more about what we’re building here.
Here are some times that work on our end: – Monday or Tuesday after 2 PM – Wednesday before noon – Friday anytime
Just let me know what works for you, and we’ll set it up!
Looking forward to connecting,
[Your Name] [Your Title] [Startup Name] [Phone Number] [Email Address]
6. Senior-Level Position Interview Request
Subject: Executive Interview Request – [Senior Position] at [Company Name]
Dear [Candidate Name],
I hope this email finds you well. On behalf of [Company Name], I would like to thank you for your application for the [Senior Position] role.
Your leadership experience and track record are very impressive. Our CEO, [CEO Name], would like to speak with you directly for an initial phone conversation about this opportunity.
This call will take approximately 45 minutes and will focus on your leadership philosophy, past achievements, and how your vision aligns with our company goals.
Given your busy schedule, please let us know your availability over the next two weeks, and we will accommodate your preferences.
Should you have any questions before the call, please don’t hesitate to reach out to me directly.
We are excited about the possibility of having you join our leadership team.
Kind regards,
[Your Name] [Your Title] [Company Name] [Phone Number] [Email Address]
7. Remote Position Interview Invitation
Subject: Phone Interview for Remote [Position] Role
Hello [Candidate Name],
Thank you for applying to the remote [Position] role at [Company Name]. We were impressed by your application and would like to schedule a phone interview to discuss the position further.
Since this is a remote role, we’ll focus on your experience working independently, your communication style, and your approach to remote collaboration.
The call will take about 30 minutes. Please let me know which of these times works for you: – Monday: 9 AM – 11 AM – Tuesday: 1 PM – 3 PM – Wednesday: 10 AM – 12 PM
All times are in [Time Zone]. If you’re in a different time zone, please let me know so we can find a time that works well for both of us.
Looking forward to connecting with you!
Best,
[Your Name] [Your Title] [Company Name] [Email Address]
8. Intern Position Interview Invitation
Subject: Phone Interview Invitation – [Internship Position] at [Company Name]
Dear [Candidate Name],
Thank you for your interest in the [Internship Position] at [Company Name]. We’ve reviewed your application and would like to schedule a phone interview to learn more about you.
This 20-minute call will be a chance for us to discuss your studies, relevant projects, and what you hope to gain from this internship. We’ll also tell you more about what you can expect if you join our team.
Please let us know which of these times you’re available: – Thursday: 2 PM – 5 PM – Friday: 10 AM – 12 PM
Don’t worry if you don’t have much work experience yet. We’re mainly interested in your eagerness to learn and how your studies relate to this role.
If you have any questions before the interview, feel free to email me.
We look forward to speaking with you!
Regards,
[Your Name] [Your Title] [Company Name] [Email Address]
9. Follow-Up After Application Screening
Subject: Your Application for [Position] – Next Steps
Hi [Candidate Name],
Thank you for your patience during our initial application review process for the [Position] role. I’m happy to tell you that we’d like to move forward with a phone interview.
Our team was particularly impressed with your experience in [specific skill or achievement mentioned in their application]. We’d like to learn more about this and discuss how your skills align with what we need.
The phone screen will last about 25 minutes. Please select a time from our calendar that works for you: [Calendar Link]
If you need any accommodations for this interview, please let me know.
We’re excited to speak with you soon!
Warm regards,
[Your Name] [Your Title] [Company Name] [Phone Number] [Email Address]
10. Interview Invitation After Referral
Subject: Phone Interview – [Position] (Referred by [Referrer Name])
Dear [Candidate Name],
[Referrer Name] recently recommended you for the [Position] role at [Company Name]. Based on their high opinion of your work and the resume you shared, we’d like to schedule a phone interview with you.
This initial conversation will help us understand your background better and allow you to learn more about the position and our company culture.
The call should take about 30 minutes. Please let me know which of these times works best for you: – Monday: 10 AM or 2 PM – Wednesday: 11 AM or 3 PM – Thursday: 9 AM or 4 PM
We value referrals from our team members highly, so we’re looking forward to speaking with you!
Best regards,
[Your Name] [Your Title] [Company Name] [Phone Number] [Email Address]
11. Part-Time Position Interview Request
Subject: Phone Interview for Part-Time [Position] Role
Hello [Candidate Name],
Thank you for applying to the part-time [Position] role at [Company Name]. We’ve reviewed your application and would like to schedule a phone interview to discuss the position further.
During this 20-minute call, we’ll talk about your experience, availability, and how this part-time role might fit with your schedule and career goals.
Please let me know which of these times would work for you: – Tuesday: 10 AM – 12 PM – Thursday: 2 PM – 4 PM – Friday: 11 AM – 1 PM
We’re flexible with scheduling since we understand you may have other work or personal commitments.
Looking forward to your reply!
Kind regards,
[Your Name] [Your Title] [Company Name] [Email Address]
12. Urgent Position Fill Interview Request
Subject: Quick Phone Interview Request – [Position] Opportunity
Hi [Candidate Name],
Thank you for your application for the [Position] role. We’re looking to fill this position quickly, and your qualifications match what we need.
Can we schedule a 15-minute phone call in the next 1-2 days to discuss your background and the role? We’re available: – Today after 3 PM – Tomorrow between 9 AM and 5 PM
Please reply with your preferred time, and I’ll send a calendar invitation with the details.
If selected after this initial call, we plan to conduct final interviews by the end of this week, with a start date as soon as possible.
Thank you for your quick response!
Best,
[Your Name] [Your Title] [Company Name] [Phone Number] [Email Address]
13. Screening Interview with HR
Subject: HR Phone Screening Interview – [Position] Application
Dear [Candidate Name],
Thank you for applying for the [Position] role at [Company Name]. We’ve reviewed your application and would like to schedule an initial phone screening interview with our HR team.
This 20-minute call will cover your career history, salary expectations, and why you’re interested in joining our company. It’s also a great chance for you to ask any questions you might have about the role or our hiring process.
Please let me know which of these times works best for you: – Monday: 9 AM, 11 AM, or 2 PM – Tuesday: 10 AM, 1 PM, or 4 PM
After this call, qualified candidates will be invited for a technical interview with the hiring manager.
We look forward to speaking with you soon!
Regards,
[Your Name] [Your Title – HR Department] [Company Name] [Email Address]
14. Interview Invitation After Career Fair
Subject: Follow-Up Phone Interview – [Company Name] Career Fair
Hello [Candidate Name],
It was great meeting you at the [Career Fair Name] last week. As promised, I’d like to schedule a follow-up phone interview to continue our conversation about the [Position] role at [Company Name].
During our 30-minute call, we can discuss your qualifications in more detail and answer any questions you have about the position and our company.
Are you available at any of these times? – Wednesday: 10 AM or 2 PM – Thursday: 11 AM or 3 PM – Friday: 9 AM or 1 PM
Please let me know which time works best for you, and I’ll send a calendar invitation with the phone number to call.
Looking forward to speaking with you again!
Best wishes,
[Your Name] [Your Title] [Company Name] [Phone Number] [Email Address]
15. Second Interview Invitation
Subject: Second Interview Request – [Position] at [Company Name]
Dear [Candidate Name],
Thank you for your time during our initial phone interview for the [Position] role. We were impressed with your background and would like to invite you to a second, more detailed phone interview.
This 45-minute conversation will be with [Hiring Manager Name], the manager for this position. You’ll discuss your specific experience with [relevant skills] and learn more about the day-to-day responsibilities of the role.
Please let me know which of these times would work for you: – Monday: 11 AM or 3 PM – Tuesday: 10 AM or 2 PM – Wednesday: 1 PM or 4 PM
To help you prepare, here are some topics that will be covered: – Your experience with [specific skill relevant to the job] – Your approach to [typical challenge in this role] – How you’ve handled [specific situation] in past roles
If you have any questions before this interview, please don’t hesitate to ask.
We look forward to continuing the conversation!
Warm regards,
[Your Name] [Your Title] [Company Name] [Phone Number] [Email Address]
Wrap-up: Phone Interview Invitations
These 15 email templates give you a starting point for inviting candidates to phone interviews. The key is to be clear about what to expect, provide scheduling options, and maintain a friendly tone that makes candidates feel valued.
A good invitation email sets the stage for a successful interview process. It helps candidates prepare properly and creates a positive first impression of your company.
Feel free to mix and match elements from these templates to create the perfect invitation email for your specific needs. With the right approach, you’ll increase response rates and start building good relationships with potential new team members from the very first contact.