Team outings are a fantastic way to boost morale, foster camaraderie, and create lasting memories among colleagues.
Whether youโre organizing a fun day at the park, an exciting escape room adventure, or a relaxing retreat, sending the perfect email invitation is key to getting everyone on board and excited about the upcoming event.
But crafting an engaging and persuasive team outing email can sometimes feel like a challenge.
How do you strike the right tone, include all the essential details, and make your invitation stand out in a crowded inbox?
Fear not, because weโve got you covered with 20 sample emails that will inspire you and make your next team outing a smashing success!
Team Outing Sample Emails
1. Escape Room Adventure: Can You Crack the Code?
Subject: Youโre Invited: Escape Room Challenge!
Hey team,
Are you ready for an adrenaline-pumping adventure that will put your problem-solving skills to the test? Weโre thrilled to announce our upcoming team outing: an escape room challenge!
Join us on [date] at [location] for an unforgettable experience. Youโll work together with your colleagues to decipher clues, solve puzzles, and unlock the secrets of the room before time runs out. Itโs the perfect opportunity to bond, have fun, and see who has the sharpest mind on the team.
Details:
โ Date: [insert date]
โ Time: [insert time]
โ Location: [insert address]
โ Cost: [insert cost, if applicable]
Donโt miss out on this exciting challenge! RSVP by [deadline] to secure your spot. If you have any questions or dietary restrictions, please let me know.
Canโt wait to see you there!
[Your name]
[Your title]
2. Picnic in the Park: Soak Up the Sun and Fun
Subject: Youโre Invited: Picnic in the Park!
Hello everyone,
Summer is in full swing, and what better way to enjoy the beautiful weather than with a team picnic in the park? Weโre excited to invite you to a day of fun, food, and friendly competition!
Join us on [date] at [location] for an afternoon of outdoor games, delicious snacks, and great company. Weโll have everything from frisbees and volleyballs to board games and cards, so thereโs something for everyone to enjoy. And of course, no picnic is complete without a tasty spread of sandwiches, salads, and sweet treats!
Details:
โ Date: [insert date]
โ Time: [insert time]
โ Location: [insert address]
โ What to bring: [insert items, e.g., blanket, sunscreen, etc.]
Please RSVP by [deadline] and let us know if you have any dietary restrictions or food allergies. We want to make sure everyone can enjoy the picnic to the fullest!
Looking forward to soaking up the sun and having fun with all of you!
Cheers,
[Your name]
[Your title]
3. Bowling Night: Strike Up Some Team Spirit
Subject: Youโre Invited: Bowling Night with the Team!
Hi team,
Ready to strike up some team spirit and have a ball? Weโre excited to announce our upcoming team outing: a bowling night extravaganza!
Join us on [date] at [location] for an evening of friendly competition, laughter, and maybe even a few lucky strikes. Whether youโre a seasoned pro or a first-time bowler, this is your chance to let loose, bond with your colleagues, and show off your skills (or lack thereof!)
Details:
โ Date: [insert date]
ย โ Time: [insert time]
โ Location: [insert address]
โ Cost: [insert cost, if applicable]
Please RSVP by [deadline] so we can reserve the right number of lanes. If you have any questions or special requests, donโt hesitate to reach out.
Canโt wait to see you all there, ready to bowl your hearts out!
Best,
[Your name]
[Your title]
4. Cooking Class: Whip Up Some Team Bonding
Subject: Youโre Invited: Team Cooking Class!
Hey everyone,
Ever wished you could whip up a gourmet meal like a pro? Well, nowโs your chance! Weโre thrilled to invite you to a team cooking class, where youโll learn to create culinary masterpieces alongside your colleagues.
Join us on [date] at [location] for a hands-on cooking experience led by a professional chef. Youโll work together in small groups to prepare a delicious multi-course meal, learning new techniques and recipes along the way. And the best part? You get to enjoy the fruits of your labor at the end of the class!
Details:
โ Date: [insert date]
โ Time: [insert time]
โ Location: [insert address]
โ Cost: [insert cost, if applicable]
Please RSVP by [deadline] and let us know if you have any dietary restrictions or food allergies. We want to make sure everyone can participate and enjoy the meal.
Get ready to put on your aprons and bond over your love of food!
Cheers,
[Your name]
[Your title]
5. Volunteer Day: Give Back and Grow Together
Subject: Youโre Invited: Team Volunteer Day!
Hello team,
At [company name], we believe in making a positive impact on our community. Thatโs why weโre excited to announce our upcoming team volunteer day!
Join us on [date] at [location] as we roll up our sleeves and give back to a local nonprofit organization. Weโll be [insert volunteer activity, e.g., sorting donations, cleaning up a park, serving meals at a shelter], and your help will make a real difference in the lives of those in need.
Details:
โ Date: [insert date]
โ Time: [insert time]
โ Location: [insert address]
โ What to wear/bring: [insert items, e.g., comfortable clothes, closed-toe shoes, water bottle]
Please RSVP by [deadline] and let us know if you have any questions or concerns. This is a great opportunity to bond with your colleagues while making a positive impact on our community.
Looking forward to seeing you all there, ready to make a difference!
Best regards,
[Your name]
[Your title]
6. Game Night: Bring Your A-Game
Subject: Youโre Invited: Team Game Night!
Hey everyone,
Ready to bring your A-game and have some fun with your colleagues? Weโre excited to announce our upcoming team game night!
Join us on [date] at [location] for an evening of friendly competition, laughter, and maybe even a few victories. Weโll have a variety of games to choose from, including [insert games, e.g., board games, card games, video games], so thereโs something for everyone to enjoy.
Details:
โ Date: [insert date]
โ Time: [insert time]
โ Location: [insert address]
โ What to bring: [insert items, e.g., your favorite game, snacks to share]
Please RSVP by [deadline] so we can plan accordingly. If you have any questions or suggestions for games, feel free to reach out.
Get ready to let your competitive side shine and bond with your team over some good old-fashioned fun!
Cheers,
[Your name]
[Your title]
7. Movie Night: Lights, Camera, Team Bonding!
Subject: Youโre Invited: Team Movie Night!
Hi team,
Lights, camera, team bonding! Weโre thrilled to invite you to our upcoming team movie night, where weโll enjoy a classic film together and bond over our shared love of cinema.
Join us on [date] at [location] for a cozy evening of movie-watching, snacks, and great company. Weโll be screening [movie title], a timeless favorite thatโs sure to entertain and inspire. Donโt forget to bring your favorite movie snacks to share!
Details:
โ Date: [insert date]
โ Time: [insert time]
โ Location: [insert address]
โ What to bring: [insert items, e.g., blanket, pillow, snacks to share]
Please RSVP by [deadline] and let us know if you have any dietary restrictions or preferences for future movie nights. We want to make sure everyone feels included and comfortable.
Looking forward to seeing you all there, ready to sit back, relax, and enjoy a great film together!
Best,
[Your name]
[Your title]
8. Scavenger Hunt: Discover Hidden Talents and Treasures
Subject: Youโre Invited: Team Scavenger Hunt!
Hey everyone,
Are you ready for an adventure that will test your wits, teamwork, and creativity? Weโre excited to announce our upcoming team scavenger hunt!
Join us on [date] at [location] for a thrilling race against time and your colleagues. Youโll work in small teams to decipher clues, solve puzzles, and discover hidden treasures around the city. Along the way, you might just uncover some hidden talents and forge new friendships!
Details:
โ Date: [insert date]
โ Time: [insert time]
โ Starting location: [insert address]
โ What to bring: [insert items, e.g., comfortable shoes, water bottle, phone with camera]
Please RSVP by [deadline] and let us know if you have any questions or concerns. This is a great opportunity to explore our city, bond with your colleagues, and have some fun outside the office.
Canโt wait to see you all there, ready to unleash your inner adventurer!
Cheers,
[Your name]
[Your title]
9. Karaoke Night: Sing Your Heart Out
Subject: Youโre Invited: Team Karaoke Night!
Hello team,
Get ready to sing your heart out and show off your vocal chops (or lack thereof) at our upcoming team karaoke night!
Join us on [date] at [location] for an evening of laughter, music, and maybe even a few show-stopping performances. Whether youโre a seasoned karaoke pro or a first-time crooner, this is your chance to let loose, bond with your colleagues, and create some unforgettable memories.
Details:
โ Date: [insert date]
โ Time: [insert time]
โ Location: [insert address]
โ Cost: [insert cost, if applicable]
Please RSVP by [deadline] so we can reserve the right number of spots. If you have any song requests or questions, donโt hesitate to reach out.
Canโt wait to see you all there, ready to rock the mic and show off your team spirit!
Best,
[Your name]
[Your title]
10. Museum Tour: Discover Art and Each Other
Subject: Youโre Invited: Team Museum Tour!
Hey everyone,
Ready to discover some art and learn more about each other? Weโre excited to announce our upcoming team outing: a guided tour of the [museum name]!
Join us on [date] at [location] for a fascinating journey through history, culture, and creativity. Weโll have a knowledgeable guide leading us through the exhibits, sharing interesting facts and stories along the way. And of course, there will be plenty of time for us to chat, bond, and share our insights and interpretations.
Details:
โ Date: [insert date]
โ Time: [insert time]
โ Location: [insert address]
โ Cost: [insert cost, if applicable]
Please RSVP by [deadline] and let us know if you have any questions or special interests youโd like to explore at the museum. We want to make sure everyone gets the most out of this experience.
Looking forward to seeing you all there, ready to expand our minds and strengthen our team bonds!
Cheers,
[Your name]
[Your title]
11. Paintball Battle: Unleash Your Inner Warrior
Subject: Youโre Invited: Team Paintball Battle!
Hello team,
Ready to unleash your inner warrior and bond with your colleagues in the heat of battle? Weโre thrilled to announce our upcoming team paintball outing!
Join us on [date] at [location] for an adrenaline-pumping day of strategy, teamwork, and friendly competition. Whether youโre a seasoned paintball pro or a first-time player, this is your chance to test your skills, build camaraderie, and create some unforgettable memories with your team.
Details:
โ Date: [insert date]
โ Time: [insert time]
โ Location: [insert address]
โ Cost: [insert cost, if applicable]
โ What to wear/bring: [insert items, e.g., comfortable clothes, closed-toe shoes, water bottle]
Please RSVP by [deadline] and let us know if you have any questions or concerns. We want to make sure everyone feels safe and comfortable participating in this exciting event.
Canโt wait to see you all there, ready to paint the town (and each other) red, blue, and every color in between!
Best regards,
[Your name]
[Your title]
12. Improv Workshop: Think on Your Feet and Bond with Your Team
Subject: Youโre Invited: Team Improv Workshop!
Hey everyone,
Ready to think on your feet, get creative, and bond with your colleagues in a whole new way? Weโre excited to announce our upcoming team improv workshop!
Join us on [date] at [location] for a fun and engaging session led by a professional improv instructor. Youโll learn the basics of improv comedy, play hilarious games and exercises, and discover how the principles of improv can enhance your communication, collaboration, and problem-solving skills at work.
Details:
โ Date: [insert date]
โ Time: [insert time]
โ Location: [insert address]
โ Cost: [insert cost, if applicable]
Please RSVP by [deadline] and let us know if you have any questions or concerns. No prior improv experience is necessary โ just bring your enthusiasm, open-mindedness, and willingness to laugh at yourself and with your team.
Looking forward to seeing you all there, ready to embrace the power of โYes, andโฆโ!
Cheers,
[Your name]
[Your title]
13. Sports Day: Sweat, Laugh, and Bond
Subject: Youโre Invited: Team Sports Day!
Hi team,
Ready to sweat, laugh, and bond with your colleagues? Weโre thrilled to announce our upcoming team sports day!
Join us on [date] at [location] for a fun-filled day of friendly competition and physical activity. Weโll have a variety of sports and games to choose from, including [insert sports/games, e.g., soccer, volleyball, relay races], so thereโs something for everyone to enjoy, regardless of your athletic ability.
Details:
โ Date: [insert date]
โ Time: [insert time]
โ Location: [insert address]
โ What to wear/bring: [insert items, e.g., comfortable clothes, sneakers, water bottle, sunscreen]
Please RSVP by [deadline] and let us know if you have any questions, concerns, or suggestions for additional activities. We want to make sure everyone feels included and has a blast.
Canโt wait to see you all there, ready to show off your team spirit and have some good old-fashioned fun in the sun!
Best,
[Your name]
[Your title]
14. Wine Tasting: Sip, Savor, and Socialize
Subject: Youโre Invited: Team Wine Tasting Experience!
Hello everyone,
Ready to sip, savor, and socialize with your colleagues? Weโre excited to announce our upcoming team wine-tasting experience!
Join us on [date] at [location] for an elegant evening of wine tasting, paired with delicious appetizers and great conversation. Weโll have a knowledgeable sommelier guiding us through a selection of wines from around the world, sharing interesting facts and tasting notes along the way.
Details:
โ Date: [insert date]
โ Time: [insert time]
โ Location: [insert address]
โ Cost: [insert cost, if applicable]
Please RSVP by [deadline] and let us know if you have any dietary restrictions or preferences for wine varietals. We want to make sure everyone can fully enjoy this sophisticated and fun experience.
Looking forward to seeing you all there, ready to raise a glass and bond over our shared love of wine and great company!
Cheers,
[Your name]
[Your title]
15. Trivia Night: Test Your Knowledge and Teamwork
Subject: Youโre Invited: Team Trivia Night!
Hey everyone,
Ready to put your knowledge to the test and have some fun with your colleagues? Weโre thrilled to announce our upcoming team trivia night!
Join us on [date] at [location] for an evening of brain-teasing questions, friendly competition, and lots of laughs. Weโll have a variety of categories to choose from, including [insert categories, e.g., history, pop culture, science], so everyone can shine and contribute to their teamโs success.
Details:
โ Date: [insert date]
โ Time: [insert time]
โ Location: [insert address]
โ Cost: [insert cost, if applicable]
Please RSVP by [deadline] and let us know if you have any questions or suggestions for additional categories. We want to make sure everyone feels included and has a chance to show off their trivia chops.
Canโt wait to see you all there, ready to put your thinking caps on and bond over some mind-bending fun!
Best regards,
[Your name]
[Your title]
16. Escape Room Challenge: Can You Beat the Clock?
Subject: Youโre Invited: Team Escape Room Challenge!
Hello team,
Are you ready to put your problem-solving skills to the ultimate test and bond with your colleagues in a thrilling new way? Weโre excited to announce our upcoming team escape room challenge!
Join us on [date] at [location] for an immersive, adrenaline-pumping adventure that will require teamwork, creativity, and quick thinking. Youโll work together in small groups to decipher clues, solve puzzles, and unravel the mystery before time runs out.
Details:
โ Date: [insert date]
โ Time: [insert time]
โ Location: [insert address]
โ Cost: [insert cost, if applicable]
Please RSVP by [deadline] and let us know if you have any questions or concerns. We want to make sure everyone feels comfortable and excited to participate in this unique team-building experience.
Canโt wait to see you all there, ready to beat the clock and escape together!
Cheers,
[Your name]
[Your title]
17. Pottery Class: Get Creative and Crafty
Subject: Youโre Invited: Team Pottery Class!
Hey everyone,
Ready to get your hands dirty and tap into your creative side? Weโre thrilled to invite you to our upcoming team pottery class!
Join us on [date] at [location] for a fun and engaging workshop led by a professional potter. Youโll learn the basics of working with clay, create your unique pieces, and bond with your colleagues over the joys (and challenges) of the creative process.
Details:
โ Date: [insert date]
โ Time: [insert time]
โ Location: [insert address]
โ Cost: [insert cost, if applicable]
Please RSVP by [deadline] and let us know if you have any questions or special requests. No prior pottery experience is necessary โ just bring your enthusiasm and willingness to get a little messy!
Looking forward to seeing you all there, ready to unleash your inner artist and create some beautiful memories together.
Best,
[Your name]
[Your title]
18. Comedy Show: Laugh and Bond
Subject: Youโre Invited: Team Comedy Night Out!
Hello team,
Ready to laugh until your sides hurt and bond with your colleagues over some world-class comedy? Weโre excited to announce our upcoming team outing to a local comedy show!
Join us on [date] at [location] for an evening of hilarious stand-up, improv, and sketches performed by some of the cityโs best comedians. Weโll have reserved seating, so we can all sit together and share in the laughter and good times.
Details:
โ Date: [insert date]
โ Time: [insert time]
โ Location: [insert address]
โ Cost: [insert cost, if applicable]
Please RSVP by [deadline] and let us know if you have any questions or suggestions for future comedy outings. We want to make sure everyone feels included and has a chance to let loose and laugh with their team.
Canโt wait to see you all there, ready to bond over some side-splitting humor and create some unforgettable memories!
Cheers,
[Your name]
[Your title]
19. Hiking Adventure: Explore Nature and Each Other
Subject: Youโre Invited: Team Hiking Adventure!
Hey everyone,
Ready to get some fresh air, explore nature, and bond with your colleagues in a whole new setting? Weโre thrilled to announce our upcoming team hiking adventure!
Join us on [date] at [location] for a scenic and invigorating hike through [insert trail/park name]. Weโll have a knowledgeable guide leading us through the trails, sharing interesting facts about the local flora and fauna along the way. And of course, there will be plenty of opportunities for us to chat, bond, and take in the breathtaking views together.
Details:
โ Date: [insert date]
โ Time: [insert time]
โ Location: [insert trailhead address]
โ What to wear/bring: [insert items, e.g., comfortable hiking shoes, water bottle, sunscreen, hat]
Please RSVP by [deadline] and let us know if you have any questions, concerns, or physical limitations we should be aware of. We want to make sure everyone feels safe, comfortable, and able to fully enjoy this outdoor adventure.
Looking forward to seeing you all there, ready to hit the trails and strengthen our team bonds in the great outdoors!
Best regards,
[Your name]
[Your title]
20. Board Game Tournament: Strategize, Socialize, and Succeed
Subject: Youโre Invited: Team Board Game Tournament!
Hello team,
Ready to put your strategic skills to the test and bond with your colleagues over some friendly competition? Weโre excited to announce our upcoming team board game tournament!
Join us on [date] at [location] for an afternoon of classic and modern board games, ranging from [insert games, e.g., Monopoly, Scrabble, Settlers of Catan]. Weโll have multiple games going at once, so you can choose your favorite or try something new, and rotate throughout the event to play with different teammates.
Details:
โ Date: [insert date]
โ Time: [insert time]
โ Location: [insert address]
โ What to bring: [insert items, e.g., your favorite board game to share, snacks]
Please RSVP by [deadline] and let us know if you have any questions, suggestions for additional games, or preferences for game genres. We want to make sure everyone has a chance to play something they enjoy and bond with as many colleagues as possible.
Canโt wait to see you all there, ready to strategize, socialize, and succeed together!
Cheers,
[Your name]
[Your title]
Concluding remarks: Strengthening team bonds one outing at a time
Team outings are more than just a fun break from the office; theyโre an investment in your teamโs happiness, productivity, and overall success.
By providing opportunities for your colleagues to bond, laugh, and create shared memories outside of work, youโre fostering a positive team culture that will carry over into the workplace.
So go ahead and send out that team outing email invite โ your colleagues will thank you for it, and your team will be all the stronger for it.
And if you need some inspiration, feel free to use these 20 sample emails as a starting point and make them your own.
Happy team bonding!