Getting people to join your virtual coffee chats can be tough. The right email makes all the difference between a “yes” and no response at all. A good invitation feels personal, clear, and makes the other person want to chat with you.
We put together these 15 email samples to help you connect with anyone – from job contacts to team members to old friends. Each sample shows you exactly what works, so you can copy, change, and send your own perfect invitation today.
Virtual Coffee Chat Invitation Email Samples
These email templates will help you reach out with confidence and get more positive responses to your virtual coffee chat requests.
1. Connecting with a New LinkedIn Contact
Subject: Quick Virtual Coffee Chat This Week?
Hi Alex,
Thank you for connecting on LinkedIn last week. Your background in digital marketing caught my attention, especially your work on the Johnson campaign.
I would love to learn more about your experience and share some thoughts on the industry through a quick 20-minute virtual coffee chat. Would you be free this Thursday or Friday around 10 AM?
Looking forward to your response,
Best regards, [Your Name] [Your Title] [Your Company] [Your Phone Number] [Your Email] [Your LinkedIn Profile URL]
2. Reaching Out to a Previous Colleague
Subject: Catch Up Over Virtual Coffee?
Hello Jamie,
I hope this email finds you well. It’s been almost six months since we worked together on the Smith project, and I’ve been thinking about how much I valued our teamwork.
Would you like to catch up over a virtual coffee? I’d love to hear what you’ve been working on lately and share some updates from my end too. I’m usually free on Monday and Wednesday afternoons if any of those times work for you.
Let me know what works best!
Warm wishes, [Your Name] [Your Current Role] [Your Phone Number] [Your Email] [Your Social Media Handles]
3. Asking for Career Advice
Subject: Request for Career Advice – Virtual Coffee Chat
Dear Ms. Johnson,
My name is Taylor Smith, and I found your profile through the Marketing Professionals Group. Your career path from content writer to Marketing Director at XYZ Company really stood out to me.
As someone just starting in marketing, I would greatly value your advice on building a strong foundation in this field. Would you have 15-20 minutes for a virtual coffee chat in the next two weeks? I’m happy to work around your schedule.
Thank you for considering my request. I know how busy you must be.
Respectfully, [Your Name] [Your University/Company] [Your Phone Number] [Your Email] [Your LinkedIn Profile]
4. Team Building Coffee Chat
Subject: Team Virtual Coffee Break – Let’s Chat!
Hey Team,
With everyone working from home, we miss those casual office chats by the coffee machine. Let’s bring back some of that team spirit with a virtual coffee break!
I’m setting up a 30-minute casual video call next Tuesday at 3 PM. No agenda, no work talk needed – just bring your favorite drink and let’s catch up about life, pets, hobbies, or whatever else comes to mind.
Please let me know if you can make it by clicking the calendar invite. Can’t wait to see your faces!
Cheers, [Your Name] [Your Team Position] [Your Department] [Your Company] [Your Contact Information]
5. Networking with Industry Expert
Subject: Admirer of Your Work – Virtual Coffee Request
Hello Dr. Patel,
I recently read your article on healthcare technology trends in Medical Innovation Magazine. Your points about patient data security really matched my own research interests.
I’m currently a health informatics specialist at City Hospital and would love the chance to discuss your insights further. Would you be open to a 15-minute virtual coffee chat sometime next month? I’m flexible with timing and can work around your schedule.
Thank you for considering this request. I truly value your expertise.
Kind regards, [Your Name] [Your Professional Title] [Your Organization] [Your Credentials/Certifications] [Your Contact Information]
6. Follow-Up After a Conference
Subject: Great Meeting You at Tech Summit – Coffee Chat?
Hi Robin,
It was great meeting you at the Chicago Tech Summit last weekend. Our chat about data visualization tools was really helpful.
I’d love to continue our conversation and hear more about the projects you’re working on. Would you be up for a virtual coffee sometime this week or next? I’m free most mornings before 11 AM.
Just let me know what works for you!
Thanks, [Your Name] [Your Company] [Your Role] [Your Phone] [Your Email] [Your Website/Portfolio Link]
7. Reconnecting with a Mentor
Subject: Catching Up – Virtual Coffee with a Former Mentee
Dear Professor Wilson,
I hope you’re doing well. It’s been almost two years since I graduated from your Business Ethics class, and I still use the lessons you taught us every day in my work at ABC Company.
I would love to catch up and share how my career has developed, as well as get your thoughts on some ethical questions I’m facing in my current role. Would you have time for a virtual coffee chat in the next few weeks? I’m flexible with timing.
It would mean a lot to reconnect with you.
With gratitude, [Your Name] [Your Graduation Year] [Your Current Company] [Your Position] [Your Contact Information]
8. Cold Outreach for Job Opportunities
Subject: Admirer of [Company]’s Work – Virtual Coffee Request
Hello Mr. Garcia,
My name is Sam Taylor, and I’ve been following [Company]’s growth in the renewable energy space with great interest. Your recent project implementing solar solutions for the city’s public buildings was truly inspiring.
I have five years of experience as a sustainability consultant and am very interested in joining a forward-thinking team like yours. Would you be willing to chat over a virtual coffee about potential opportunities at [Company]? I’d value just 15 minutes of your time.
Thank you for considering my request.
Best regards, [Your Name] [Your Current Title] [Your Portfolio Website] [Your LinkedIn Profile] [Your Phone Number] [Your Email Address]
9. Student Reaching Out to Alumni
Subject: State University Student Seeking Career Advice
Hi Ms. Rivera,
My name is Jordan Lee, a junior studying Computer Science at State University. I found your contact through our alumni network and was really impressed by your career path since graduation.
As someone hoping to enter the tech industry next year, I would greatly value any advice you might have about starting out. Would you be open to a 20-minute virtual coffee chat to share some of your experiences?
I can make myself available at any time that works best for you.
Thank you for your time, [Your Name] [Your Expected Graduation Date] [Your Major/Minor] [Your University Email] [Your Phone Number] [Your LinkedIn Profile]
10. Cross-Department Collaboration
Subject: Marketing + Sales Virtual Coffee Chat
Hello Pat,
Hope your week is going well! As the new marketing manager, I’m trying to build stronger bridges between our teams.
I’d love to set up a casual 30-minute virtual coffee chat to learn more about your sales team’s goals for Q3, and share some of our upcoming marketing plans that might help you hit those targets.
Does next Wednesday at 2 PM work for you? If not, please suggest a better time.
Looking forward to chatting!
All the best, [Your Name] [Your Department] [Your Role] [Your Internal Extension] [Your Email] [Your Team Chat Username]
11. Reaching Out to a Podcast Host
Subject: Loved Your Podcast – Virtual Coffee?
Hello Jordan,
I’ve been a loyal listener of “The Business Growth Show” for the past year. Your episode with Sara Chen about small business funding really helped me secure financing for my startup.
I wanted to thank you personally and perhaps share my story, which might interest your listeners. Would you be open to a quick 15-minute virtual coffee chat next week?
Thanks for creating such helpful content every week!
Sincerely, [Your Name] [Your Business Name] [Your Title] [Your Business Website] [Your Contact Information] [Your Social Media Profiles]
12. Connecting with a Fellow Event Attendee
Subject: Met at Women in Tech Meetup – Coffee Chat?
Hi Dana,
We briefly met at the Women in Tech Meetup last Thursday during the networking session. I really enjoyed our chat about AI ethics and wanted to continue our conversation.
Would you be interested in a virtual coffee chat sometime next week? I’d love to hear more about your research and share some related articles I’ve found since our talk.
Let me know what day and time work best for you!
Best wishes, [Your Name] [Your Professional Field] [Your Organization/Company] [Your Phone Number] [Your Email Address] [Your Professional Social Media Profiles]
13. Monthly Check-in with Remote Team Member
Subject: Monthly Coffee Chat – June Check-in
Hi Chris,
It’s time for our monthly coffee chat! Since you joined our remote team three months ago, these casual check-ins have been a great way to stay connected beyond our regular work calls.
How does next Monday at 3 PM your time sound? As usual, this is just an informal chat – no need to prepare anything. Just bring your favorite drink and any thoughts, questions, or even random stories you’d like to share.
Let me know if you need to reschedule.
Talk to you soon, [Your Name] [Your Team Position] [Your Department] [Your Time Zone] [Your Contact Information] [Your Video Call Username]
14. Connecting with Someone You Admire
Subject: Your TED Talk Changed My Thinking – Virtual Coffee Request
Dear Dr. Lee,
Your TED Talk “Rethinking Urban Spaces” changed how I view city planning. As an architecture student focusing on sustainable design, your ideas about community-centered spaces really spoke to me.
I know you must receive many messages, but I would be honored if you could spare 15 minutes for a virtual coffee chat. I have some questions about applying your concepts in smaller communities like the one I’m designing for my thesis.
I understand if your schedule doesn’t allow for this. Either way, thank you for your inspiring work.
With respect and admiration, [Your Full Name] [Your University] [Your Program/Year] [Your Academic Email] [Your Portfolio Website] [Your Phone Number]
15. Vendor-Client Relationship Building
Subject: Virtual Coffee to Discuss Your Needs
Hello Mrs. Thompson,
Thank you for reaching out to ABC Solutions about our marketing services. Before sending a formal proposal, I’d love to learn more about your business goals and challenges through a casual conversation.
Would you be available for a 30-minute virtual coffee chat this Thursday or Friday? This isn’t a sales call – just a chance for me to listen to your needs and see if we might be a good fit for each other.
Please let me know what time works best for you, and I’ll send a calendar invite with the video link.
Looking forward to meeting you, [Your Name] [Your Position] [Your Company] [Your Business Phone] [Your Email] [Your Company Website]
Wrap-up: Coffee Chat Email Tips
The key to a good virtual coffee chat invitation is keeping it personal, brief, and clear. Make sure to say why you want to meet, suggest specific times, and keep the tone friendly. Always thank the person for their time and make follow-up easy.
Try these templates as starting points, but always add your own touch to match your style and relationship with the recipient. With practice, you’ll soon be sending invitations that people can’t wait to accept.