The last days of December bring a mix of feelings. Everyone gets busy with wrapping up tasks, setting goals, and planning time off. Sending the right year-end email helps close things properly. It thanks people, shares success stories, and builds good feelings before the new year starts.
Good year-end emails make strong connections with readers. They show care and hope. They can help businesses end the year on a happy note and start fresh in January with new energy.
Year End Closing Email Samples
These emails will help you say goodbye to the old year and hello to the new one. Each sample shows a different style you can use for your own messages.
1. Year-End Thank You Email to Clients
Subject: Thank You for a Great Year Together
Dear [Client Name],
As this year draws to a close, I wanted to take a moment to say thank you for your business and trust. Working with you has been one of the best parts of our year at [Company Name].
Your support helped us reach many goals this year. We feel lucky to have clients who believe in our work as much as we do.
This holiday season, our team wishes you and your loved ones joy, peace, and success. We look forward to helping you reach even greater heights next year.
Our office will be closed from December 24th to January 2nd. For any urgent matters during this time, please contact our support team at [emergency email/phone].
Thank you again for being an important part of our story this year.
Warm wishes, [Your Name] [Title] [Company Name] [Contact Information]
2. Office Closure Notice
Subject: Holiday Office Closure: December 23 – January 3
Hello Team,
The holiday season is here, and it’s time for a well-earned break! This email confirms our office will be closed from Friday, December 23rd through Monday, January 3rd.
Before we leave for the holidays, please: – Complete all pending tasks by December 22nd – Set up your email auto-reply message – Clean your desk area – Turn off all equipment – Submit any outstanding expense reports
The heating system will be set to minimum during the break to save energy. If you plan to stop by, please let security know ahead of time.
For true emergencies during the closure, please call my cell phone at [phone number].
Thank you for your amazing work this year. Enjoy the holidays with your family and friends – you deserve it!
Happy Holidays, [Your Name] [Title, Department] [Cell Phone for Emergencies]
3. Year-End Performance Review Scheduling
Subject: Scheduling Your Year-End Performance Review
Hi [Employee Name],
As we near the end of another productive year, it’s time for our annual performance reviews. These meetings give us a chance to look back at your achievements, discuss areas for growth, and plan your goals for next year.
I’d like to schedule your review between January 10-14. The meeting will last about 45 minutes. Please reply with three time slots that work best for you during that week.
To prepare for our meeting, please: 1. Review your goals from this year 2. Think about your main achievements 3. Consider areas where you’d like to grow 4. Draft your goals for next year
I’ve attached our review form for you to complete before our meeting. Please send it back to me by January 7th.
Looking forward to our talk and celebrating your hard work from this year!
Best regards, [Your Name] [Manager Title] [Department] [Contact Information]
4. End-of-Year Sales Summary
Subject: 2023 Sales Wrap-Up: We Did It!
Team,
What a year it has been! As we close the books on 2023, I want to share our sales results and thank each of you for your hard work.
The numbers tell an amazing story: – Total sales: $4.2 million (18% above target) – New clients added: 47 – Renewal rate: 92% – Largest single deal: $425,000 (Great job, Sarah!)
Our top performers for the year: 1. Mark Johnson – $850,000 2. Priya Patel – $720,000 3. David Chen – $685,000
The East Region team took the regional trophy with 115% of their target. West Region came in close at 112%. South Region showed the most growth with a 27% increase from last year.
Your bonus details will be sent separately by HR next week. The company will also add an extra $500 to everyone’s January paycheck as a thank you for your amazing effort.
Let’s build on this success in 2024!
Proud of you all, [Your Name] [Sales Director] [Company Name] [Contact Information]
5. Year-End Update to Shareholders
Subject: [Company Name] Year-End Update and 2024 Outlook
Dear Valued Shareholders,
As we close out 2023, I want to share key highlights from our year and our vision for 2024.
Despite market challenges, [Company Name] achieved solid results: – Revenue: $78.5M (up 12% from last year) – Net profit: $12.3M (15.7% margin) – Cash reserves: $18.5M – New product launches: 3 – Customer base: Grew by 18%
Our biggest wins included the launch of [Product X], which gained 10,000 users in its first month, and our expansion into the Asian market with new offices in Singapore and Seoul.
Looking ahead to 2024, our focus will be on: – Growing our subscription services by 25% – Launching our new mobile platform in Q2 – Cutting production costs by 8% – Adding strategic partnerships in Europe
Our annual report will be sent to you next month with full details. The Q4 earnings call is scheduled for January 20th at 2 PM EST.
Thank you for your continued trust and support. We look forward to another year of growth and success together.
Sincerely, [Your Name] [CEO/CFO] [Company Name] [Contact Information]
6. Holiday Wishes to Employees
Subject: Happy Holidays and Thank You for a Great Year
Dear [Company Name] Team,
As the year winds down, I want to thank each of you for your hard work, team spirit, and dedication. Your efforts have helped us reach new heights this year.
We started 2023 with big goals, and thanks to your talent and hard work, we met and passed them. From our record-breaking Q2 to the successful launch of our new branch, every win came from your daily efforts.
Some highlights worth celebrating: – Customer satisfaction score rose to 94% – We added 15 new team members – Our community service program logged 620 volunteer hours – The holiday party karaoke contest (who knew Accounting could sing?)
The office will be closed from December 24th to January 2nd so everyone can rest and enjoy time with loved ones. I hope you use this time to relax and recharge.
When we return in January, I’m excited to share our plans for the new year. Get ready for an even better 2024!
Happy Holidays, [Your Name] [CEO/President] [Company Name] [Contact Information]
7. Year-End Nonprofit Donation Request
Subject: Last Chance to Make a Difference in 2023
Dear [Donor Name],
With just days left in 2023, you still have time to change lives and claim your tax deduction for this year.
Thanks to supporters like you, this year we: – Provided meals to 12,000 hungry families – Built safe housing for 45 families – Awarded 28 scholarships to first-generation college students – Planted 5,000 trees in city parks
Your gift today will help us start 2024 strong. A donation of $100 can feed a family for a week. $500 helps a student buy textbooks for a semester. Any amount makes a real difference.
As a special year-end offer, a group of generous board members has agreed to match all donations made by December 31st, doubling your impact!
Making your tax-deductible donation is easy. Simply click the button below or mail your check by December 31st.
Thank you for being part of our community of givers. We wish you joy in the new year.
With gratitude, [Your Name] [Executive Director] [Organization Name] [Contact Information]
8. Year-End Customer Appreciation and Discount
Subject: A Special Thank You and Year-End Offer
Dear [Customer Name],
As 2023 comes to a close, we want to thank you for being part of the [Company Name] family. Customers like you make our work meaningful and fun.
To show our thanks, we’ve created a special year-end offer just for you:
Take 25% off any purchase until December 31st Use code: THANKS2023
This discount works on all products, including new arrivals and gift cards. It’s perfect for any last-minute holiday shopping or to treat yourself after a busy year.
Our customer service team is ready to help with any questions about products or orders before the new year. Please note that our offices will have limited hours between Christmas and New Year’s Day.
We can’t wait to serve you in 2024 with new products and services designed with you in mind.
Happy shopping and happy holidays!
Best wishes, [Your Name] [Customer Relations Manager] [Company Name] [Contact Information]
9. Project Closure and New Year Kickoff
Subject: 2023 Project Wrap-Up and 2024 Roadmap
Hi Team,
What a journey we’ve had with the [Project Name] this year! As we close out 2023, let’s take stock of what we’ve done and look ahead to next year.
Final status update: – All Phase 3 deliverables are complete and approved – Budget: 3% under forecast – Client satisfaction score: 9.2/10 – Team worked 240 fewer overtime hours than last year’s similar project
Outstanding items: – Final documentation needs to be uploaded to the shared drive by Dec 22 – Sarah will handle the last client training session on Jan 5 – Expense reports must be submitted by Dec 20 for year-end processing
2024 kicks off with our new project planning session on January 10th at 10 AM in Conference Room B. Please come with ideas for process improvements based on lessons learned from this year.
I’m proud of how we pulled together to tackle challenges and deliver quality work. Your talent and teamwork made all the difference.
Enjoy your well-earned break!
Thanks, [Your Name] [Project Manager] [Department] [Contact Information]
10. Year-End Supplier/Vendor Communication
Subject: 2023 Partnership Review and 2024 Planning
Dear [Vendor Name],
As we approach the end of 2023, I wanted to thank you for your partnership and reliable service throughout the year.
Your team has been key to our success, especially during the busy summer season when you helped us meet tight deadlines. The quality of your products and your quick response to our changing needs made a real difference to our operations.
For year-end processing, please: – Send all December invoices by January 5th – Confirm our current contact information and payment terms are up to date – Let us know about any holiday closures or changed shipping schedules
Looking ahead, we expect our order volumes to increase by about 15% in Q1 2024. Our purchasing team will reach out in early January to discuss our needs and any price adjustments for the new year.
We look forward to growing our business relationship in 2024.
Season’s Greetings, [Your Name] [Procurement Manager] [Company Name] [Contact Information]
11. New Year Goals and Vision Email
Subject: Our Vision for Success in 2024
Team [Company Name],
As the calendar turns to a new year, it’s the perfect time to share our vision and goals for 2024.
First, let’s celebrate what we built together in 2023: – Grew revenue by 22% – Launched two new product lines – Opened our Dallas office – Improved our customer rating to 4.8/5
These wins came from your hard work and smart thinking. Thank you!
For 2024, we’ll focus on these key goals:
1. Customer Growth – Add 2,000 new customers – Improve retention to 85% – Launch our loyalty program in March
2. Product Development – Release Version the 5.0 update by June – Complete the mobile app redesign – Add three new product features based on customer feedback
3. Team Success – Fill six new positions in sales and development – Launch our new training program – Improve work-life balance with flexible scheduling
I believe in this team and what we can do together. The road may have bumps, but with our shared commitment to quality and service, we’ll reach new heights in 2024.
Ready for an amazing year, [Your Name] [CEO/President] [Company Name] [Contact Information]
12. Personal Year-End Reflection to Mentor
Subject: Year-End Thanks and Reflection
Dear [Mentor’s Name],
As this year comes to a close, I wanted to express my deep thanks for your guidance and support. Your mentorship has been a gift that shaped my growth both personally and professionally.
This year, thanks in part to your advice, I: – Completed my certification in [field] – Took on the lead role in the [project name] project – Improved my public speaking skills – Found better ways to balance work and home life
I still think about your advice to “focus on progress, not perfection” when I face challenges. That simple shift in thinking has helped me push through tough spots and celebrate small wins.
My goals for next year include [brief mention of 1-2 goals], and I hope I can still turn to you for occasional guidance as I work toward them.
Wishing you and your family a peaceful holiday season and a new year filled with joy and success.
With gratitude, [Your Name] [Your Contact Information]
13. Year-End Remote Team Check-In
Subject: Virtual Year-End Check-In and Holiday Wishes
Hello Remote Warriors,
Another year of virtual collaboration is wrapping up! Though miles apart, this team has stayed connected and done amazing work together.
Before we log off for the holidays, a few quick items:
Team Achievements: – Completed 32 client projects (4 more than last year) – Scored 96% on client satisfaction surveys – Onboarded 3 new team members seamlessly – Reduced average project turnaround by 2.5 days
Year-End Housekeeping: – Submit hours and any expenses by December 22nd – Update your availability calendar for January – Join our virtual holiday party on December 21st at 3 PM EST (ugly sweaters welcome!) – Complete the team survey to help us improve remote work in 2024
The “office” will be quiet from December 24th to January 3rd, with just minimal coverage for urgent client needs.
Thank you for proving that distance is no match for a dedicated team. Your flexibility, skills, and good humor make this remote team work so well.
Rest, recharge, and see you (virtually) in 2024!
Holiday Cheers, [Your Name] [Team Lead/Manager] [Company Name] [Contact Information]
14. Year-End Email to Job Applicants
Subject: Update on Your Application as We Close 2023
Dear [Applicant Name],
Thank you for your interest in the [Position] role at [Company Name]. As we reach the end of the year, I wanted to update you on our hiring process.
We received many qualified applications and are still reviewing them carefully. Due to the holiday season, our hiring timeline has been extended. Here’s what you can expect:
– First-round interviews will begin January 8th – Second interviews will take place January 15-19 – Final decisions by January 26th
Our HR team will be out of office from December 23rd to January 2nd, but will respond to any messages when they return.
Your skills and experience caught our attention, and we look forward to possibly meeting you in January. There’s no need to follow up – we’ll contact you about next steps after the holidays.
Until then, we wish you a pleasant holiday season and a happy new year.
Kind regards, [Your Name] [HR Manager/Recruiter] [Company Name] [Contact Information]
15. Year-End Email to New Clients
Subject: Welcome to [Company Name] as We Enter 2024
Dear [New Client Name],
As we close out 2023, I wanted to personally welcome you to the [Company Name] family. We’re thrilled you’ve chosen us as your partner and look forward to working with you in the coming year.
To help you get the most from our services in 2024, here’s some helpful information:
Your Team: – Account Manager: [Name] – [email] – [phone] – Technical Support: [email] – [phone] – Billing Questions: [email] – [phone]
Key Dates: – Your first review meeting: January 15th at 10 AM – Initial training session: January 10th at 2 PM – First monthly report delivery: February 5th
Our Holiday Schedule: Our offices will be closed December 24th-January 2nd. For urgent matters during this time, please email [emergency contact email], which will be monitored daily.
We’ve attached our welcome packet with more details about our services, processes, and team members.
Thank you for your trust. We’re committed to making 2024 a year of success and growth for your business.
Warm wishes for the holidays, [Your Name] [Client Success Manager] [Company Name] [Contact Information]
Wrap-up: Year-End Email Tips
The end of the year is a perfect time to strengthen connections with clients, team members, and partners. A thoughtful year-end email shows care and sets a positive tone for the new year.
When writing your year-end emails, keep them warm and personal. Add specific details about what you did together this year. Look back with pride and forward with hope. Most of all, show true thanks to the people who made your year successful.
The right closing message can make people feel valued and excited about working with you next year. With these samples as your guide, you can create the perfect year-end email for any business need.