15 China Business Visa Invitation Letter Samples

Securing a China business visa can be a complex process, but one crucial element often overlooked is the invitation letter.

This document, issued by a Chinese company or organization, serves as a formal request for your presence in China for business purposes.

China Business Visa Invitation Letter Samples

To help you understand the nuances of these letters and increase your chances of visa approval, we’ve compiled 15 diverse samples that cater to various business scenarios.

These examples will guide you through crafting an effective invitation letter, ensuring your visa application stands out.

Sample 1: Standard Business Meeting Invitation

Subject: Invitation for Business Meeting in Shanghai

Dear [Applicant’s Name],

On behalf of [Chinese Company Name], I am pleased to invite you to attend a series of business meetings at our headquarters in Shanghai, China. The purpose of these meetings is to discuss potential collaboration opportunities between our companies.

Invitation details:

• Inviting Company: [Chinese Company Name]

• Invitee: [Applicant’s Name and Passport Number]

• Duration of Stay: [Start Date] to [End Date]

• Purpose of Visit: Business meetings and negotiations

• Accommodation: [Hotel Name and Address]

We will be responsible for your local transportation and accommodation expenses during your stay in Shanghai.

If you require any additional information or assistance, please don’t hesitate to contact us.

We look forward to your visit and the opportunity to explore mutual business interests.

Sincerely,

[Name]

[Position]

[Chinese Company Name]

[Company Seal]

Sample 2: Factory Inspection Invitation

Subject: Invitation for Factory Inspection in Guangzhou

Dear [Applicant’s Name],

[Chinese Manufacturing Company] cordially invites you to conduct a factory inspection at our facilities in Guangzhou, China. As a valued client, we believe this visit will strengthen our business relationship and provide you with firsthand insight into our production capabilities.

Invitation details:

• Inviting Company: [Chinese Manufacturing Company]

• Invitee: [Applicant’s Name and Passport Number]

• Duration of Stay: [Start Date] to [End Date]

• Purpose of Visit: Factory inspection and quality control assessment

• Accommodation: [Hotel Name and Address]

During your stay, we will arrange for your local transportation and accommodation. Our team will be available to guide you through our manufacturing processes and answer any questions you may have.

Please let us know if you need any further information or assistance in preparing for your visit.

We eagerly await your arrival and the opportunity to showcase our production facilities.

Best regards,

[Name]

[Position]

[Chinese Manufacturing Company]

[Company Seal]

Sample 3: Trade Fair Participation Invitation

Subject: Invitation to Attend [Trade Fair Name] in Beijing

Dear [Applicant’s Name],

[Chinese Company Name] is pleased to invite you to attend the upcoming [Trade Fair Name] in Beijing, China. As our esteemed business partner, we believe your presence at this event will be mutually beneficial for expanding our business networks and exploring new opportunities in the Chinese market.

Invitation details:

• Inviting Company: [Chinese Company Name]

• Invitee: [Applicant’s Name and Passport Number]

• Duration of Stay: [Start Date] to [End Date]

• Purpose of Visit: Attendance at [Trade Fair Name]

• Accommodation: [Hotel Name and Address]

We will cover your trade fair entry fees and local transportation costs. Additionally, we have arranged accommodation for you at the above-mentioned hotel.

If you require any assistance with your travel arrangements or have any questions about the event, please don’t hesitate to reach out to us.

We look forward to welcoming you to Beijing and participating in this exciting trade fair together.

Warm regards,

[Name]

[Position]

[Chinese Company Name]

[Company Seal]

Sample 4: Technology Transfer Meeting Invitation

Subject: Invitation for Technology Transfer Discussions in Shenzhen

Dear [Applicant’s Name],

On behalf of [Chinese Tech Company], I am writing to formally invite you to Shenzhen, China, for a series of meetings focused on technology transfer and collaboration. Your expertise in [specific technology field] aligns perfectly with our company’s current initiatives, and we are eager to explore potential partnerships.

Invitation details:

• Inviting Company: [Chinese Tech Company]

• Invitee: [Applicant’s Name and Passport Number]

• Duration of Stay: [Start Date] to [End Date]

• Purpose of Visit: Technology transfer discussions and potential partnership negotiations

• Accommodation: [Hotel Name and Address]

We will be responsible for your local transportation and accommodation during your stay in Shenzhen. Our team of engineers and executives will be available throughout your visit to facilitate productive discussions.

If you need any additional information or have any specific requirements for your visit, please inform us, and we will be happy to assist.

We are looking forward to your visit and the opportunity to advance our technological collaboration.

Sincerely,

[Name]

[Position]

[Chinese Company Name]

[Company Seal]

Sample 5: Joint Venture Negotiation Invitation

Subject: Invitation for Joint Venture Negotiations in Chongqing

Dear [Applicant’s Name],

[Chinese Company Name] is pleased to extend an invitation to you for a series of meetings in Chongqing, China, to discuss and negotiate the terms of our potential joint venture. We believe that your presence will be crucial in finalizing the details of this exciting business opportunity.

Invitation details:

• Inviting Company: [Chinese Company Name]

• Invitee: [Applicant’s Name and Passport Number]

• Duration of Stay: [Start Date] to [End Date]

• Purpose of Visit: Joint venture negotiations and contract discussions

• Accommodation: [Hotel Name and Address]

We will cover your local transportation and accommodation expenses during your stay in Chongqing. Our legal team and senior management will be available throughout your visit to ensure productive negotiations.

If you require any specific documents or information in preparation for these meetings, please let us know, and we will provide them promptly.

We are excited about the prospect of forming this joint venture and look forward to your visit to Chongqing.

Best regards,

[Name]

[Position]

[Chinese Company Name]

[Company Seal]

Sample 6: Training Program Invitation

Subject: Invitation to Conduct Training Program in Hangzhou

Dear [Applicant’s Name],

[Chinese Company Name] cordially invites you to Hangzhou, China, to conduct a comprehensive training program for our staff. Your expertise in [specific field] is highly valued, and we believe this training will significantly enhance our team’s skills and knowledge.

Invitation details:

• Inviting Company: [Chinese Company Name]

• Invitee: [Applicant’s Name and Passport Number]

• Duration of Stay: [Start Date] to [End Date]

• Purpose of Visit: Conducting employee training program

• Accommodation: [Hotel Name and Address]

We will be responsible for your local transportation, accommodation, and any necessary training materials during your stay in Hangzhou. Our HR department will be at your disposal to ensure the smooth execution of the training program.

If you have any specific requirements for the training facilities or need any additional information, please don’t hesitate to inform us.

We are eagerly anticipating your arrival and the valuable knowledge you will impart to our team.

Warm regards,

[Name]

[Position]

[Chinese Company Name]

[Company Seal]

Sample 7: Product Launch Event Invitation

Subject: Invitation to Attend Product Launch in Chengdu

Dear [Applicant’s Name],

[Chinese Company Name] is thrilled to invite you to the official launch of our new product line in Chengdu, China. As a key partner in our distribution network, your presence at this event is highly valued and will contribute significantly to its success.

Invitation details:

• Inviting Company: [Chinese Company Name]

• Invitee: [Applicant’s Name and Passport Number]

• Duration of Stay: [Start Date] to [End Date]

• Purpose of Visit: Attendance at product launch event and related business meetings

• Accommodation: [Hotel Name and Address]

We will cover your event participation fees, local transportation, and accommodation expenses during your stay in Chengdu. Our marketing team will be available to provide you with all necessary information about the new product line.

If you have any dietary restrictions or special requirements for the event, please inform us in advance so we can make appropriate arrangements.

We are excited to unveil our new products and look forward to your participation in this momentous occasion.

Best regards,

[Name]

[Position]

[Chinese Company Name]

[Company Seal]

Sample 8: Research Collaboration Invitation

Subject: Invitation for Research Collaboration Meetings in Nanjing

Dear [Applicant’s Name],

On behalf of [Chinese Research Institute], I am pleased to invite you to Nanjing, China, for a series of meetings to discuss potential research collaboration in the field of [specific research area]. Your renowned expertise aligns perfectly with our ongoing projects, and we believe this visit will pave the way for groundbreaking joint research initiatives.

Invitation details:

 • Inviting Organization: [Chinese Research Institute]

• Invitee: [Applicant’s Name and Passport Number]

• Duration of Stay: [Start Date] to [End Date]

• Purpose of Visit: Research collaboration discussions and facility tours

• Accommodation: [Hotel Name and Address]

We will be responsible for your local transportation and accommodation during your stay in Nanjing. Our research team will be available to showcase our facilities and discuss potential areas of collaboration.

If you need access to any specific equipment or have any particular areas of interest you’d like to explore during your visit, please let us know in advance.

We are looking forward to your visit and the exciting research possibilities it may bring.

Sincerely,

[Name]

[Position]

[Chinese Company Name]

[Company Seal]

Sample 9: Consulting Services Invitation

Subject: Invitation for Consulting Services in Tianjin

Dear [Applicant’s Name],

[Chinese Company Name] is pleased to invite you to Tianjin, China, to provide consulting services for our upcoming project. Your expertise in [specific field] is highly regarded, and we believe your insights will be invaluable to the success of this initiative.

Invitation details:

• Inviting Company: [Chinese Company Name]

• Invitee: [Applicant’s Name and Passport Number]

• Duration of Stay: [Start Date] to [End Date]

• Purpose of Visit: Provision of consulting services and project planning

• Accommodation: [Hotel Name and Address]

We will cover your local transportation and accommodation expenses during your stay in Tianjin. Our project team will be at your disposal to provide any necessary information and support throughout your consultancy.

If you require any specific data or documents to prepare for this consultation, please inform us, and we will ensure they are available upon your arrival.

We are looking forward to benefiting from your expertise and welcome your arrival in Tianjin.

Best regards,

[Name]

[Position]

[Chinese Company Name]

[Company Seal]

Sample 10: Investment Opportunity Presentation Invitation

Subject: Invitation to Present Investment Opportunity in Suzhou

Dear [Applicant’s Name],

[Chinese Investment Firm] cordially invites you to Suzhou, China, to present your investment opportunity to our board of directors and key stakeholders. We are intrigued by your proposal and believe it warrants a comprehensive in-person discussion.

Invitation details:

• Inviting Company: [Chinese Investment Firm]

• Invitee: [Applicant’s Name and Passport Number]

• Duration of Stay: [Start Date] to [End Date]

• Purpose of Visit: Presentation of investment opportunity and related discussions

• Accommodation: [Hotel Name and Address]

We will be responsible for your local transportation and accommodation during your stay in Suzhou. Our investment team will be available to assist you with any additional information or resources you may need for your presentation.

If you have any specific technical requirements for your presentation or need any particular arrangements, please inform us in advance.

We are eager to hear more about your investment opportunity and look forward to your visit to Suzhou.

Warm regards,

[Name]

[Position]

[Chinese Investment Firm]

[Company Seal]

Sample 11: Contract Signing Ceremony Invitation

Subject: Invitation to Contract Signing Ceremony in Xi’an

Dear [Applicant’s Name],

[Chinese Company Name] is honored to invite you to Xi’an, China, for the official signing ceremony of our partnership agreement. Your presence is crucial as we formalize our business relationship and mark the beginning of this exciting venture.

Invitation details:

• Inviting Company: [Chinese Company Name]

• Invitee: [Applicant’s Name and Passport Number]

• Duration of Stay: [Start Date] to [End Date]

 

• Purpose of Visit: Participation in contract signing ceremony and related celebrations

• Accommodation: [Hotel Name and Address]

We will cover your local transportation and accommodation expenses during your stay in Xi’an. Our legal team will be available to address any last-minute concerns or questions regarding the contract.

If you have any dietary restrictions or prefer specific arrangements for the ceremony, please let us know, and we will accommodate your needs.

We are looking forward to your arrival and this momentous occasion in our business partnership.

Sincerely,

[Name]

[Position]

[Chinese Company Name]

[Company Seal]

Sample 12: After-Sales Service Training Invitation

Subject: Invitation for After-Sales Service Training in Wuhan

Dear [Applicant’s Name],

[Chinese Manufacturing Company] is pleased to invite you to Wuhan, China, to participate in our comprehensive after-sales service training program. As our valued international partner, your participation will ensure consistent, high-quality service for our products in your region.

Invitation details:

• Inviting Company: [Chinese Manufacturing Company]

• Invitee: [Applicant’s Name and Passport Number]

• Duration of Stay: [Start Date] to [End Date]

• Purpose of Visit: Participation in after-sales service training program

• Accommodation: [Hotel Name and Address]

We will be responsible for your local transportation, accommodation, and all training materials during your stay in Wuhan. Our technical team will be available throughout the training to answer questions and provide hands-on guidance.

If you have any specific areas of interest or particular product lines you’d like to focus on during the training, please inform us in advance so we can tailor the program accordingly.

We look forward to enhancing your after-sales service capabilities and strengthening our business partnership.

Best regards,

[Name]

[Position]

[Chinese Manufacturing Company]

[Company Seal]

Sample 13: Quality Control Audit Invitation

Subject: Invitation for Quality Control Audit in Dongguan

Dear [Applicant’s Name],

[Chinese Supplier Company] cordially invites you to Dongguan, China, to conduct a comprehensive quality control audit of our production facilities. As our esteemed client, your firsthand assessment of our quality management systems is invaluable to maintain our high standards and meet your specific requirements.

Invitation details:

• Inviting Company: [Chinese Supplier Company]

• Invitee: [Applicant’s Name and Passport Number]

• Duration of Stay: [Start Date] to [End Date]

• Purpose of Visit: Conducting quality control audit and inspection

• Accommodation: [Hotel Name and Address]

We will cover your local transportation and accommodation expenses during your stay in Dongguan. Our quality assurance team will be at your disposal to facilitate the audit process and provide any necessary documentation or access to our facilities.

If you require any specific equipment or have any particular focus areas for the audit, please inform us in advance so we can make the necessary preparations.

We welcome this opportunity for transparent evaluation and look forward to your visit to Dongguan.

Sincerely,

[Name]

[Position]

[Chinese Supplier Company]

[Company Seal]

Sample 14: Software Integration Project Invitation

Subject: Invitation for Software Integration Project in Dalian

Dear [Applicant’s Name],

[Chinese Tech Company] is pleased to invite you to Dalian, China, to participate in a critical phase of our software integration project. Your expertise is essential as we merge our systems with your cutting-edge software solutions.

Invitation details:

• Inviting Company: [Chinese Tech Company]

• Invitee: [Applicant’s Name and Passport Number]

• Duration of Stay: [Start Date] to [End Date]

• Purpose of Visit: Participation in software integration project and technical discussions

• Accommodation: [Hotel Name and Address]