20 Medical Leave Request Email Samples

Dealing with a health issue is stressful enough without having to worry about work.

But at some point, you may need to request a medical leave from your employer.

Whether it’s for a planned surgery, an unexpected illness, or to care for a loved one, knowing how to write a professional and persuasive medical leave request email can make the process smoother.

In this article, we’ve compiled 20 sample emails for various medical leave scenarios.

Use them as templates or inspiration to craft your own request, so you can focus on what matters most – your health and well-being.

Medical Leave Request Email Samples

Here are 20 medical leave request email samples to guide you:

1. Planned Surgery Leave Request

Subject: Medical Leave Request – [Your Name]

Dear [Supervisor’s Name],

I am writing to formally request a medical leave of absence for an upcoming surgery. I am scheduled to undergo [type of surgery] on [date] and will require [number of weeks] to recover. My doctor estimates that I will be able to return to work on [date].

During my absence, I will ensure that my responsibilities are covered and my projects are up to date. I will be available to answer any questions or concerns via email, but please understand that my response time may be delayed as I focus on my recovery.

Please let me know if you require any additional information or documentation. I greatly appreciate your understanding and support during this time.

Thank you,

[Your Name]

2. Maternity Leave Request

Subject: Maternity Leave Request – [Your Name]

Dear [Supervisor’s Name],

I am excited to announce that I am expecting a baby, with a due date of [date]. As such, I would like to request maternity leave beginning [date] and lasting until [date], for a total of [number of weeks].

In preparation for my absence, I will work diligently to complete all pressing projects and thoroughly brief my team on any outstanding tasks. I am confident they will be able to handle things smoothly in my absence.

Please advise me of any necessary paperwork or next steps to formalize my leave request. I am immensely grateful for your support and look forward to this new chapter in my life.

Best regards,

[Your Name]

3. Mental Health Leave Request

Subject: Request for Medical Leave – Mental Health

Dear [Supervisor’s Name],

I am writing to request a medical leave of absence for [number of weeks], effective [start date], to address some personal mental health concerns. My therapist has recommended that I take some time off to focus on my well-being and treatment plan.

I understand the importance of my work responsibilities and have been working with my team to ensure a smooth transition of my projects during my absence. [Colleague’s name] has kindly agreed to serve as the point of contact in my stead.

I would greatly appreciate your discretion and understanding in this matter. Please let me know if you have any questions or require further documentation.

Sincerely,

[Your Name]

4. Paternity Leave Request

Subject: Paternity Leave Request – [Your Name]

Dear [Supervisor’s Name],

I am thrilled to announce that my partner and I are expecting a child, due on [date]. In light of this exciting news, I would like to request paternity leave from [start date] to [end date], to bond with and care for our new family member.

I have been working closely with my team to ensure all projects are on track and that my duties will be covered during my absence. Should any urgent matters arise, I will be available via email, but I kindly request your understanding that my new parental responsibilities will take precedence.

Please let me know if there are any forms I need to complete or additional steps I should take. Thank you for your support during this special time.

Warm regards,

[Your Name]

5. Intermittent Leave Request for Chronic Condition

Subject: Request for Intermittent Medical Leave

Dear [Supervisor’s Name],

I am writing to request intermittent medical leave due to a chronic health condition. My doctor has advised me that I will need to attend regular appointments and may require occasional days off to manage my symptoms effectively.

I expect to need approximately [number of days] off per [month/year], but I will do my best to schedule appointments outside of work hours when possible. I am committed to maintaining open communication and ensuring that my work responsibilities are met.

Attached, please find a letter from my doctor outlining my condition and treatment plan. Please let me know if you require any further information or have any concerns.

Thank you for your understanding and support,

[Your Name]

6. Family Care Leave Request

Subject: Request for Family Care Leave

Dear [Supervisor’s Name],

I am writing to request a leave of absence to care for my [family member], who has recently been diagnosed with [health condition]. As their primary caregiver, I need to be available to support them through their treatment and recovery.

I anticipate needing [number of weeks] off, starting from [date]. I understand the impact my absence may have on the team and have been working to ensure my projects are up to date and can be easily transitioned to my colleagues.

Please advise me of the necessary steps to formalize my leave request and any additional information you may require. I am grateful for your understanding during this challenging time for my family.

Sincerely,

[Your Name]

7. Short-term Disability Leave Request

Subject: Short-term Disability Leave Request

Dear [Supervisor’s Name],

I am writing to inform you that I will be taking a short-term disability leave due to [reason for leave]. My doctor has advised me that I will need [number of weeks] to recover and has provided the necessary documentation for my leave.

I expect my leave to begin on [start date] and end on [end date]. During this time, I will be focusing on my recovery and treatment plan. I have been working with my team to ensure a smooth transition of my responsibilities and will be available for any urgent matters via email.

Please let me know if there are any additional forms or procedures I need to complete for my leave request. I appreciate your support and understanding during this time.

Best regards,

[Your Name]

8. Work-related Injury Leave Request

Subject: Medical Leave Request Due to Work-related Injury

Dear [Supervisor’s Name],

I regret to inform you that I have sustained a work-related injury on [date] while [brief description of incident]. As a result, I will need to take a medical leave of absence to recover and undergo necessary treatment.

My doctor has estimated that I will require [number of weeks] off work, starting from [date]. I have filed the appropriate workers’ compensation claim and will keep you updated on my progress.

In the meantime, I have briefed my team on the status of my projects and delegated my responsibilities to ensure minimal disruption. Please let me know if there is anything else I can do to facilitate a smooth transition.

Thank you for your understanding and support,

[Your Name]

9. Bereavement Leave Request

Subject: Bereavement Leave Request

Dear [Supervisor’s Name],

It is with a heavy heart that I write to inform you of the passing of my [family member]. To attend the funeral and be with my family during this difficult time, I request bereavement leave from [start date] to [end date].

I understand that this is short notice, and I apologize for any inconvenience caused. I will do my best to ensure that my work responsibilities are covered and will be available by email for any urgent matters.

Thank you for your compassion and understanding during this challenging period.

Sincerely,

[Your Name]

10. Stress Leave Request

Subject: Request for Stress Leave

Dear [Supervisor’s Name],

I am writing to request a stress leave from work. The recent [stressful event/workload] has taken a toll on my mental and physical health, and my doctor has recommended that I take some time off to rest and recharge.

I would like to request [number of weeks] off, starting from [date]. During this time, I will be focusing on stress management techniques and self-care to improve my overall well-being and productivity upon my return.

I have been working closely with my team to ensure a smooth handover of my responsibilities and will be available for any critical issues via email.

Please let me know if you require any additional information or documentation. I greatly appreciate your understanding and support.

Best regards,

[Your Name]

11. Reduced Hours Request for Medical Treatment

Subject: Request for Reduced Work Hours – Medical Treatment

Dear [Supervisor’s Name],

I am currently undergoing treatment for a medical condition that requires regular appointments. To accommodate my treatment schedule, I would like to request a temporary reduction in my work hours.

My doctor has advised that I reduce my work hours to [number of hours] per week, starting from [date] and lasting for [number of weeks]. I am committed to maintaining my productivity and will work diligently during my reduced hours to meet my responsibilities.

I have attached a letter from my doctor outlining my treatment plan and the necessity for reduced hours. Please let me know if you have any questions or concerns.

Thank you for your understanding and flexibility,

[Your Name]

12. Elective Surgery Leave Request

Subject: Medical Leave Request for Elective Surgery

Dear [Supervisor’s Name],

I am writing to request a medical leave of absence for an elective surgery I have decided to undergo. The surgery is scheduled for [date], and my doctor has advised that I will need [number of weeks] to recover.

Although this surgery is elective, it is essential for my long-term health and well-being. I have been planning for this procedure and have ensured that my work responsibilities will be covered during my absence.

Please advise me of any necessary paperwork or steps I need to take to formalize my leave request. I appreciate your understanding and support.

Sincerely,

[Your Name]

13. Caregiver Leave Request

Subject: Request for Caregiver Leave

Dear [Supervisor’s Name],

I am writing to request a caregiver leave to provide essential support for my [family member], who is facing a serious health challenge. As their primary caregiver, I need to be available to assist with their daily needs and medical appointments.

I anticipate needing [number of weeks] off, starting from [date]. I understand the impact my absence may have on the team and have been working diligently to ensure my projects are up to date and can be smoothly transitioned.

Please let me know the necessary steps to formalize my leave request and any additional information you may require. I am grateful for your understanding and support during this difficult time.

Best regards,

[Your Name]

14. Reduced Schedule Request for Medical Reasons

Subject: Request for Reduced Work Schedule – Medical Reasons

Dear [Supervisor’s Name],

Due to an ongoing medical condition, I am writing to request a temporary reduction in my work schedule. My doctor has recommended that I reduce my hours to better manage my symptoms and accommodate my treatment plan.

I propose working [number of hours] per day, [number of days] per week, starting from [date] and lasting for [number of weeks]. I am committed to fulfilling my job responsibilities and will work closely with my team to ensure a smooth transition.

Attached, please find a letter from my doctor detailing my condition and the necessity for a reduced schedule. Please let me know if you have any questions or require further information.

Thank you for your understanding and support,

[Your Name]

15. Parental Leave Request for Adoption

Subject: Parental Leave Request – Adoption

Dear [Supervisor’s Name],

I am thrilled to announce that my partner and I are in the process of adopting a child. The adoption is expected to be finalized on [date], and I would like to request parental leave to bond with and care for our new family member.

I kindly request [number of weeks] of leave, starting from [date]. I have been working closely with my team to ensure a smooth transition of my responsibilities during my absence.

Please advise me of any necessary forms or procedures I need to complete for my leave request. Thank you for your support and understanding during this exciting time for my family.

Warm regards,

[Your Name]

16. Intermittent Leave Request for Cancer Treatment

Subject: Intermittent Medical Leave Request – Cancer Treatment

Dear [Supervisor’s Name],

I have recently been diagnosed with cancer and will be undergoing treatment over the next [number of months]. To accommodate my treatment schedule and manage side effects, I am requesting intermittent medical leave.

My treatment plan involves [briefly describe treatment], and I expect to need approximately [number of days] off per [month/treatment cycle]. I will do my best to schedule appointments outside of work hours when possible and maintain open communication regarding my availability.

Attached, please find a letter from my oncologist outlining my diagnosis and treatment plan. I am committed to my job responsibilities and will work diligently to minimize disruptions to the team.

Thank you for your understanding and support during this challenging time,

[Your Name]

17. Medical Leave Extension Request

Subject: Request for Medical Leave Extension

Dear [Supervisor’s Name],

I am currently on medical leave due to [reason for initial leave]. Unfortunately, my recovery is taking longer than anticipated, and my doctor has advised that I extend my leave to ensure a full recovery.

I kindly request an additional [number of weeks] of leave, extending my return date to [date]. I understand the impact this may have on the team and appreciate your continued support and understanding.

Attached, please find an updated letter from my doctor detailing the necessity for an extended leave. Please let me know if you require any further information or have any concerns.

Thank you for your consideration,

[Your Name]

18. Sabbatical Leave Request for Medical Reasons

Subject: Sabbatical Leave Request – Medical Reasons

Dear [Supervisor’s Name],

I am writing to request a sabbatical leave for medical reasons. As you may be aware, I have been dealing with a chronic health condition that has progressively worsened over the past few months. My doctor has strongly recommended that I take an extended leave to focus on my treatment and recovery.

I am requesting a [number of months] sabbatical, starting from [date]. During this time, I will be undergoing intensive treatment and therapy to manage my condition and improve my overall well-being.

I understand the significant impact my extended absence may have on the team and the company. I am committed to ensuring a smooth transition of my responsibilities and will work closely with my colleagues to minimize disruptions.

Please advise me of the necessary steps to proceed with my sabbatical request and any additional information you may require. I am immensely grateful for your understanding and support during this challenging time.

Sincerely,

[Your Name]

19. Personal Leave Request for Medical Reasons

Subject: Personal Leave Request – Medical Reasons

Dear [Supervisor’s Name],

I am writing to request a personal leave of absence for medical reasons. I have been dealing with a personal health matter that requires my full attention and a dedicated period of time to address.

I kindly request [number of weeks] of personal leave, starting from [date]. During this time, I will be focusing on my health and well-being, and I believe this leave will allow me to return to work with renewed energy and focus.

I have been working diligently to ensure my projects are up to date and can be smoothly transitioned to my colleagues during my absence. I am committed to maintaining open communication and will be available for any critical issues that may arise.

Please let me know the necessary steps to formalize my personal leave request and any additional information you may require. I am grateful for your understanding and support.

Best regards,

[Your Name]

20. Compassionate Care Leave Request

Subject: Compassionate Care Leave Request

Dear [Supervisor’s Name],

I am writing to request a compassionate care leave to provide end-of-life support for my [family member], who has been diagnosed with a terminal illness. As their primary caregiver, I wish to be by their side during their final days.

I anticipate needing [number of weeks] off, starting from [date]. I understand the impact my absence may have on the team, and I have been working to ensure my projects are up to date and can be smoothly transitioned.

Please advise me of the necessary steps to formalize my leave request and any additional information you may require. I am deeply grateful for your understanding and compassion during this difficult time for my family.

Sincerely,

[Your Name]

Wrapping Up: Crafting a Compelling Medical Leave Request Email

Requesting medical leave can be a sensitive and stressful process, but a well-crafted email can make all the difference.

By clearly communicating your needs, providing necessary documentation, and expressing gratitude for your employer’s understanding, you can navigate this challenging situation with professionalism and grace.

Remember, your health and well-being should always be your top priority.

Don’t hesitate to take the time you need to care for yourself or your loved ones. With these sample emails as a guide, you can approach your medical leave request with confidence, knowing that you’ve communicated effectively and respectfully.