Do you struggle with getting employees to complete their training on time?
You’re not the only one.
Many HR professionals and managers face the challenge of ensuring their team stays up-to-date with the latest skills and knowledge.
One effective way to boost training completion rates is by sending well-crafted email reminders.
In this article, we’ll share 20 sample email reminders you can use as inspiration for your training completion campaigns.
From friendly nudges to firm deadlines, these examples will help you craft compelling messages that motivate your employees to prioritize their professional development.
Let’s get started!
Sample Email Reminders to Complete Training
Here are 20 email reminders you can customize and send to your team to encourage them to complete their training:
1. Subject: [Name], Your Training Deadline is Approaching
From: HR Department To: [Employee Name] Subject: [Name], Your Training Deadline is Approaching
Hi [Name],
I wanted to send a friendly reminder that the deadline for completing the [Training Name] course is coming up on [Date]. This training is an important part of your professional development and will provide valuable skills for your role here at [Company Name].
Please make it a priority to finish the course by the due date. If you have any questions or need assistance, don’t hesitate to reach out to me or your manager. We’re here to support your growth and success.
Best regards,
[Your Name]
HR Department
2. Subject: Training Reminder: [Course Name] Due in 1 Week
From: Learning & Development
To: [Employee Name]
Subject: Training Reminder: [Course Name] Due in 1 Week
Dear [Name],
This is a gentle reminder that you have one week left to complete the [Course Name] training. As mentioned in previous communications, this course is mandatory for all employees in the [Department Name] department.
Completing this training will not only enhance your job-related skills but also contribute to our company’s overall performance and success. We appreciate you taking the time out of your busy schedule to prioritize your professional growth.
If you’ve already finished the course, please disregard this message. Otherwise, log in to our learning management system and complete the training by [Date].
Thank you for your cooperation!
Sincerely,
[Your Name]
Learning & Development Team
3. Subject: [Course Name] – Completion Required by [Date]
From: [Manager Name]
To: [Employee Name]
Subject: [Course Name] – Completion Required by [Date]
Hi [Name],
I hope you’re doing well. I wanted to touch base regarding the [Course Name] training that was assigned to you last month. Our records show that you haven’t yet completed this course, and I wanted to remind you of its importance.
This training covers essential topics related to your role and will equip you with the knowledge and skills necessary to excel in your position. As your manager, I highly encourage you to prioritize completing this course by [Date].
If you’re experiencing any challenges or have questions about the content, please let me know. I’m here to support you and ensure you have the resources needed to succeed.
Looking forward to seeing your training completion status update soon!
Best,
[Manager Name]
4. Subject: Reminder: [Training Name] Expires in 48 Hours
From: HR Department
To: [Employee Name] Subject: Reminder: [Training Name] Expires in 48 Hours
Dear [Name],
This is a friendly reminder that access to the [Training Name] course will expire in 48 hours. You must complete this training before the deadline to ensure compliance with our company’s policies and maintain your professional development.
We understand that you have a busy schedule, but investing time in your training will pay off in the long run. The skills and knowledge you gain from this course will directly impact your performance and contribute to your career growth within our organization.
Don’t miss this opportunity to enhance your expertise. Log in to the learning portal and complete the [Training Name] course before [Date and Time].
If you have any questions or concerns, please don’t hesitate to reach out to the HR team.
Best regards,
[Your Name]
HR Department
5. Subject: [Name], You’re Almost There! Training Deadline Reminder
From: Learning & Development
To: [Employee Name]
Subject: [Name], You’re Almost There! Training Deadline Reminder
Hi [Name],
Congratulations on making significant progress in the [Training Name] course! Our records show that you’ve completed [Number]% of the training modules. That’s fantastic!
I wanted to send a quick reminder that the deadline to finish the remaining modules is [Date]. You’re so close to completing this important training, and we want to ensure you cross the finish line on time.
Block off some time in your calendar over the next few days to dedicate to completing the course. If you need any support or have questions about the content, don’t hesitate to reach out to your manager or the Learning & Development team.
Keep up the great work, [Name]! You’ve got this!
Cheers,
[Your Name]
Learning & Development Team
6. Subject: Training Completion Required: [Course Name]
From: [Manager Name]
To: [Employee Name]
Subject: Training Completion
Required: [Course Name]
Dear [Name],
I hope this email finds you well. I’m reaching out regarding the mandatory [Course Name] training that was assigned to all team members last week. As of today, I noticed that you haven’t yet completed this course.
I wanted to emphasize the importance of finishing this training by the deadline, which is [Date]. The content covered in this course is essential for our team’s success and aligns with our department’s goals for this quarter.
Please make it a priority to complete the [Course Name] training within the next few days. If you’re encountering any issues or have questions about the material, feel free to reach out to me directly. I’m here to support you and ensure you have the resources needed to succeed.
Thank you for your attention to this matter. I’m confident that you’ll find the training valuable and applicable to your role.
Best regards,
[Manager Name]
7. Subject: [Name], Your Training Deadline is Tomorrow!
From: HR Department
To: [Employee Name]
Subject: [Name], Your Training Deadline is Tomorrow!
Hi [Name],
Just a quick reminder that the deadline for completing the [Training Name] course is tomorrow, [Date]. I know you’re busy, but you must prioritize finishing this training on time.
The skills and knowledge you’ll gain from this course will not only benefit you in your current role but also contribute to your long-term career growth within our organization. We value your professional development and want to ensure you have access to the resources needed to excel.
If you’ve already completed the training, please disregard this message. If not, carve out some time today or tomorrow morning to finish the remaining modules.
Should you have any questions or concerns, don’t hesitate to reach out to me or your manager. We’re here to support your success!
Best,
[Your Name]
HR Department
8. Subject: Training Reminder: [Number] Days Left for [Course Name]
From: Learning & Development
To: [Employee Name]
Subject: Training Reminder: [Number] Days Left for [Course Name]
Dear [Name],
This is a friendly reminder that you have [Number] days left to complete the [Course Name] training. As previously communicated, this course is mandatory for all employees in the [Department Name] department.
We understand that you have a busy schedule, but we want to emphasize the importance of prioritizing your professional development. The knowledge and skills you’ll acquire from this training will directly impact your performance and contribute to our team’s overall success.
Please log in to our learning management system and complete the [Course Name] training by [Date]. If you have any questions or need assistance, don’t hesitate to reach out to your manager or the Learning & Development team.
Thank you for your commitment to continuous learning and growth!
Best regards,
[Your Name]
Learning & Development Team
9. Subject: [Course Name] Training: Completion Confirmation Needed
From: [Manager Name]
To: [Employee Name]
Subject: [Course Name] Training: Completion Confirmation Needed
Hi [Name],
I hope you’re having a great week. I wanted to follow up regarding the [Course Name] training that was assigned to you a few weeks ago. Our records indicate that you may have completed the course, but we haven’t received a completion confirmation yet.
Could you please take a moment to verify if you have finished all the modules and assessments for the [Course Name] training? If so, please submit the completion confirmation through our learning management system. If you haven’t completed the training yet, I kindly request that you do so by [Date].
This training is crucial for ensuring you have the most up-to-date knowledge and skills related to your role. If you have any questions or need clarification on the content, please don’t hesitate to reach out to me.
Thank you for your attention to this matter and your commitment to professional development.
Best,
[Manager Name]
10. Subject: Urgent: [Training Name] Completion Required
From: HR Department
To: [Employee Name]
Subject: Urgent: [Training Name] Completion Required
Dear [Name],
I am writing to inform you that our records show you have not yet completed the mandatory [Training Name] course. The deadline for completion was [Date], and it is now overdue.
You must prioritize finishing this training as soon as possible. The content covered in this course is essential for maintaining compliance with our company’s policies and ensuring you have the necessary knowledge and skills to perform your job effectively.
Please log in to the learning portal and complete the [Training Name] course by the end of this week, [Date]. Failure to do so may result in disciplinary action and impact your performance evaluation.
If you are experiencing any technical difficulties or have questions about the training content, please reach out to the HR team immediately so we can assist you.
Thank you for your prompt attention to this matter.
Sincerely,
[Your Name]
HR Department
11. Subject: [Name], Don’t Forget: [Course Name] Training Due Soon
From: Learning & Development
To: [Employee Name]
Subject: [Name], Don’t Forget: [Course Name] Training Due Soon
Hi [Name],
I hope this email finds you well. I wanted to send a quick reminder about the [Course Name] training that is due on [Date]. Our records indicate that you haven’t yet completed this course.
We understand that you have a busy schedule, but we want to emphasize the importance of prioritizing your professional development. The skills and knowledge you’ll gain from this training will not only benefit you in your current role but also contribute to your long-term career growth.
Please make it a point to complete the [Course Name] training within the next few days. If you have any questions or need assistance, don’t hesitate to reach out to your manager or the Learning & Development team.
Remember, investing in your growth is one of the best things you can do for your career. We’re here to support you every step of the way!
Best regards,
[Your Name]
Learning & Development Team
12. Subject: Training Completion Reminder: [Number] Hours Left
From: [Manager Name]
To: [Employee Name]
Subject: Training Completion Reminder: [Number] Hours Left
Dear [Name],
This is a friendly reminder that you have [Number] hours left to complete the [Training Name] course. As previously mentioned, this training is mandatory for all team members and must be completed by [Date and Time].
I understand that you have a lot on your plate, but I want to stress the importance of dedicating time to your professional development. The knowledge and skills you’ll acquire from this training will directly impact your performance and contribute to our team’s success.
If you’ve already completed the training, please disregard this message. If not, please log in to our learning management system and finish the remaining modules before the deadline.
Should you have any questions or concerns, please don’t hesitate to reach out to me directly. I’m here to support you and ensure you have the resources needed to excel.
Best,
[Manager Name]
13. Subject: [Course Name] Training: Final Reminder
From: HR Department
To: [Employee Name]
Subject: [Course Name] Training: Final Reminder
Dear [Name],
This is a final reminder regarding the [Course Name] training that was assigned to you several weeks ago. Our records show that you have not yet completed this mandatory course, and the deadline is fast approaching.
Please be advised that completing this training is a requirement for all employees in your department. The knowledge and skills covered in this course are essential for your role and align with our company’s goals and values.
We kindly request that you prioritize finishing the [Course Name] training by [Date]. Failure to do so may result in disciplinary action and negatively impact your performance evaluation.
If you are experiencing any difficulties or have questions about the training content, please reach out to your manager or the HR team immediately. We are here to support you and ensure you have the resources needed to complete this course.
Thank you for your prompt attention to this matter.
Sincerely,
[Your Name]
HR Department
14. Subject: [Name], Your Training Progress Looks Great!
From: Learning & Development
To: [Employee Name]
Subject: [Name], Your Training Progress Looks Great!
Hi [Name],
I wanted to take a moment to congratulate you on the fantastic progress you’ve made in the [Training Name] course! Our records show that you’ve completed [Number]% of the modules, and you’re well on your way to finishing the training on time.
Your dedication to continuous learning and professional growth is truly commendable. The skills and knowledge you’re acquiring through this course will undoubtedly benefit you in your current role and contribute to your long-term career success.
As a reminder, the deadline for completing the [Training Name] course is [Date]. You’re in the home stretch now, so keep up the excellent work and finish strong!
If you have any questions or need support as you wrap up the remaining modules, don’t hesitate to reach out to your manager or the Learning & Development team. We’re here to cheer you on and ensure you have the resources needed to succeed.
Once again, great job on your training progress, [Name]! We’re proud of your commitment to personal and professional growth.
Best regards,
[Your Name]
Learning & Development Team
15. Subject: Training Completion Required: [Course Name]
From: [Manager Name]
To: [Employee Name]
Subject: Training Completion Required: [Course Name]
Dear [Name],
I hope this email finds you well. I am reaching out regarding the [Course Name] training that was assigned to you last month. As of today, our records indicate that you have not yet completed this mandatory course.
I want to emphasize the importance of completing this training by the deadline, which is [Date]. The content covered in this course is critical for your role and aligns with our department’s objectives for this quarter.
Please make it a priority to finish the [Course Name] training within the next few days. If you are facing any challenges or have questions about the material, feel free to reach out to me directly. I am here to support you and ensure you have the resources necessary to succeed.
Thank you for your attention to this matter. I am confident that you will find the training valuable and relevant to your position.
Best regards,
[Manager Name]
16. Subject: [Name], Training Deadline Extension Request
From: HR Department
To: [Employee Name]
Subject: [Name], Training Deadline Extension Request
Hi [Name],
I hope you’re doing well. I wanted to reach out regarding the [Training Name] course that is due on [Date]. I noticed that you haven’t completed the training yet, and I wanted to check in and see if you need any assistance or support.
If you’re experiencing any challenges or have conflicting priorities that are preventing you from finishing the course on time, I encourage you to speak with your manager about potentially requesting a deadline extension. We understand that sometimes unexpected circumstances arise, and we want to ensure you have the time and resources needed to complete this important training.
Please discuss your situation with your manager and, if necessary, have them submit a formal training deadline extension request to the HR department. We’ll review the request and work with you to determine an appropriate new deadline.
Remember, this training is essential for your professional development and contributes to our organization’s overall success. We’re here to support you and help you balance your workload while prioritizing your growth.
If you have any questions or need further assistance, please don’t hesitate to reach out to me or your manager.
Best regards,
[Your Name]
HR Department
17. Subject: Training Completion Confirmation: [Course Name]
From: Learning & Development
To: [Employee Name]
Subject: Training Completion Confirmation: [Course Name]
Dear [Name],
Congratulations on completing the [Course Name] training! We have received confirmation that you have successfully finished all the modules and assessments for this course.
We want to take a moment to acknowledge your dedication to continuous learning and professional growth. The knowledge and skills you’ve acquired through this training will undoubtedly benefit you in your current role and contribute to your long-term career success within our organization.
Your commitment to prioritizing your development serves as an excellent example for your colleagues and demonstrates your value as a team member. We appreciate the time and effort you’ve invested in this training and are confident that you’ll apply your newfound knowledge to your work.
Please take a few minutes to provide feedback on the course content and your learning experience. Your input helps us continuously improve our training programs and ensure they meet the needs of our employees.
Once again, congratulations on completing the [Course Name] training, [Name]! We’re proud of your accomplishment and look forward to seeing how you apply your new skills in your role.
Best regards,
[Your Name]
Learning & Development Team
18. Subject: [Name], Training Incomplete: Action Required
From: [Manager Name]
To: [Employee Name]
Subject: [Name], Training Incomplete: Action Required
Dear [Name],
I am writing to address a concern regarding your [Course Name] training completion status. Our records show that the deadline for this mandatory course was [Date], and you have not yet finished the required modules.
You must prioritize completing this training as soon as possible. The knowledge and skills covered in this course are essential for your role and directly impact your performance and our team’s success.
Please make it a top priority to complete the [Course Name] training by the end of this week, [Date]. Failure to do so may result in disciplinary action and negatively affect your performance evaluation.
If you are experiencing any challenges or have questions about the training content, please reach out to me immediately so we can address any issues and ensure you have the support needed to complete the course.
I am confident that you understand the importance of this training and will take the necessary steps to finish it promptly. Let’s work together to ensure your continued growth and success within our organization.
Best regards,
[Manager Name]
19. Subject: Training Reminder: [Course Name] Starts Next Week
From: Learning & Development
To: [Employee Name]
Subject: Training Reminder: [Course Name] Starts Next Week
Hi [Name],
I hope this email finds you well. I wanted to send a friendly reminder that the [Course Name] training is scheduled to begin next week on [Date]. This course is a mandatory requirement for all employees in your department.
The [Course Name] training will cover essential topics related to your role and provide you with valuable skills and knowledge to enhance your performance and contribute to our organization’s success. We encourage you to prioritize this training and allocate sufficient time in your schedule to complete the modules.
You will receive an email with instructions on how to access the course through our learning management system on the start date. The training is self-paced, but please ensure you complete all modules and assessments by the designated deadline, which is [Date].
If you have any questions or concerns about the upcoming training, please don’t hesitate to reach out to your manager or the Learning & Development team. We are here to support you and ensure you have a positive learning experience.
We look forward to your participation and engagement in the [Course Name] training. Remember, investing in your professional development is key to your long-term career growth and success.
Best regards,
[Your Name]
Learning & Development Team
20. Subject: [Name], Training Feedback Request
From: HR Department
To: [Employee Name]
Subject: [Name], Training Feedback Request
Hi [Name],
Congratulations once again on completing the [Training Name] course! We hope you found the content valuable and applicable to your role.
As we strive to continuously improve our training programs, we would greatly appreciate your feedback on your learning experience. Your insights will help us identify areas of strength and opportunities for enhancement, ensuring that future training initiatives meet the needs of our employees.
Please take a few minutes to complete the brief training feedback survey linked below:
[Survey Link]
The survey is anonymous and should take no more than 5-10 minutes to complete. Your candid responses will be invaluable in shaping the development of our training curriculum and delivery methods.
We kindly request that you submit your feedback by [Date]. If you have any questions or additional comments you’d like to share, please feel free to reach out to the HR department.
Thank you in advance for your time and input, [Name]. Your contribution plays a vital role in the success of our learning and development efforts.
Best regards,
[Your Name]
HR Department
Wrapping Up
Sending effective email reminders is crucial for ensuring your employees complete their training on time. By crafting compelling, personalized messages that emphasize the importance of professional development, you can motivate your team to prioritize their learning and growth.
Remember to use a friendly yet firm tone, provide clear instructions and deadlines, and offer support and resources to help your employees succeed. With the right approach, you can boost training completion rates and foster a culture of continuous learning within your organization.
We hope these 20 sample email reminders inspire you to create your own engaging and persuasive messages. Tailor them to your company’s specific needs and training programs, and watch as your team’s skills and knowledge flourish.
Happy training!