Starting a new job is always exciting, but it can also bring some apprehension.
You want to make a great first impression and hit the ground running.
One important step is sending an email to your manager or HR contact confirming your first-day details.
This simple act shows professionalism, enthusiasm, and attention to detail – qualities every employer appreciates in a new hire.
But what exactly should you say in this email?
No worries, we’ve got you covered.
Sample Emails Confirming the First Day of Work
Here’s a quick look at the 20 sample emails coming right up:
1. Short and Sweet Confirmation
Subject: Confirming the First Day – John Smith
Dear Sarah,
I’m excited to start my new role as Marketing Coordinator on Monday, April 3rd at 9 am. Please let me know if there’s anything I should bring or prepare in advance.
Looking forward to meeting you and the team!
Best,
John Smith
2. Eager to Get Started
Subject: Ready for Day One! – Emily Johnson
Hi Mark,
Just wanted to touch base and confirm that I’ll be coming in for my first day as a Sales Representative this Wednesday, April 5th. As discussed, I plan to arrive at 8:30 am to fill out some paperwork before orientation begins at 9 am.
I can’t wait to learn more about the company, and my role, and start contributing to the team. See you Wednesday!
Cheers,
Emily
3. Confirming Schedule and Logistics
Subject: First Day Confirmation – Michael Lee
Dear Jessica,
As we discussed on the phone, I’m confirming that my first day as an Accounting Clerk will be next Monday, April 10th. Per your instructions, I’ll arrive at the main office at 10 am and ask for you at the front desk.
I’ll be sure to bring my ID and other documents needed for onboarding. Please let me know if you need anything else from me before then. I appreciate you taking the time to get me up to speed, and I’m excited to join the accounting team!
Sincerely,
Michael Lee
4. Thanking for the Opportunity
Subject: Thank You & First Day Confirmation – Laura Kim
Dear Mr. Johnson,
I wanted to express my gratitude again for the opportunity to join ABC Company as a Junior Designer. I’m truly looking forward to working with such a talented creative team and growing my skills.
As discussed, my first day will be Monday, April 17th, and I plan to arrive at 9 am for HR orientation before meeting with you and the design team. Please let me know if you recommend any preparation or have additional details for me.
Thank you for your guidance, and I’ll see you on the 17th!
Best regards,
Laura Kim
5. Asking About the Agenda
Subject: First Day Questions – David Nguyen
Hello Lisa,
I hope you’re well! I wanted to confirm that my first day as an IT Support Specialist will be next Tuesday, April 11th. I’m excited to get started and support the team.
I recall you mentioning an onboarding session in the morning. Could you share what the rest of the day’s agenda typically looks like for new hires? I want to make sure I’m prepared.
Looking forward to your response and meeting in person next week.
Thank you,
David Nguyen
6. Connecting with a Colleague
Subject: Looking Forward to Collaborating – Rachel Cohen
Hi Andrew,
We briefly met during my interview, and I’m excited to start working together in the Product Development department. As the new Associate Product Manager, my first day will be Thursday, April 6th.
I know we’ll be collaborating closely on upcoming projects, so I wondered if you might have some time that first afternoon to give me a high-level overview of our current priorities and processes. Let me know if that would work with your schedule. If not, I’m happy to find another time.
Cheers,
Rachel
7. Requesting a Mentor for Onboarding
Subject: First Day and Onboarding Mentor Request – Thomas Patel
Dear Mr. Williams,
I’m thrilled to officially join the Operations team as an Operations Coordinator on April 12th. I have a few quick questions to ensure a smooth first day:
1) Is there a specific time you’d like me to arrive?
2) Will I need to bring any additional documents beyond what HR requested?
3) I know this is a complex role. Would it be possible to have a designated mentor to help me learn the ropes during my first few weeks?
I want to hit the ground running and start contributing as soon as possible. Any guidance is much appreciated!
Best,
Thomas Patel
8. Navigating the First Day Commute
Subject: Confirming First Day and Parking – Emily Davis
Hi Jason,
I hope you had a great weekend! I’m looking forward to starting my new role as a Sales Manager at XYZ Corp this Wednesday, April 19th.
I remember you mentioning the company has a parking garage. Could you let me know where the entrance is and if there’s anything I need to do to access it on my first day? I want to make sure I leave enough time for any extra logistics.
Also, I saw a few different entrances to the building. Which one is best for me to use when I arrive?
Thanks in advance,
Emily
9. Sending a Pre-Start Status Update
Subject: Excited to Join the Team – Daniel Kim
Hello Sarah,
With my start date as a Marketing Analyst coming up on Monday, April 24th, I wanted to share a quick update. I’ve been diving into the industry reports and competitor analysis you recommended, and I’m fascinated by the insights so far.
I’m going to spend this week finishing that initial market research so I can come in on Monday with some fresh ideas and hit the ground running. If there are any other materials you suggest I review before then, I’m all ears!
Can’t wait to meet the whole marketing team soon,
Daniel
10. Clarifying a Remote Start
Subject: Remote First Day Logistics – Sophia Rodriguez
Hi Mike,
I’m excited to start my new role as a Remote Customer Support Representative next Monday, May 1st! I want to confirm the logistics for my remote onboarding and training.
As discussed, I plan to log on at 9 am for the virtual orientation session. Can you clarify which video platform I should use and if I need to install any specific software in advance? I want to test my setup this week to avoid any technical issues on day one.
Also, will I have a designated trainer who will be my main point of contact? If so, I’d love an email introduction so I know who to reach out to with any questions.
Looking forward to virtually meeting the team soon,
Sophia
11. Inquiring About the Dress Code
Subject: First Day Attire Guidance – Ethan Patel
Dear Ms. Anderson,
I’m looking forward to officially joining the Accounting department as a Staff Accountant this Thursday, April 27th. In preparing for my first day, I had a quick question about the office dress code.
During my interview, I noticed most people were in business casual attire. Is that the standard dress code for our department, or should I plan to wear something more formal on my first day? I want to make sure I’m properly dressed to make a good impression.
Please let me know if you have any specific guidance. I’m happy to adapt to the team norms.
Thanks,
Ethan Patel
12. Adding Value from Day One
Subject: Eager to Contribute – Olivia Chen
Hi John,
I’m thrilled to start my journey as an HR Generalist at ABC Co. this Monday, May 8th. I’ve been thinking about how I can add value to the team from day one, and I have a few ideas I wanted to share before I officially start:
- I have experience developing diversity and inclusion initiatives at my previous company. I’d love to brainstorm some ways we could enhance our current D&I efforts.
- In my last role, I helped streamline our onboarding process to improve the new hire experience. I’m happy to share some of those strategies and see if they might benefit our team.
- I’m passionate about employee engagement and retention. I have some thoughts on how we could boost our current programs that I’m excited to discuss.
I’m energized to bring my skills to the table and make an immediate impact. Let me know if you’d like me to flesh out any of these ideas before I start on Monday.
See you soon,
Olivia
13. Confirming an Unusual Start Time
Subject: Confirming 11 am Start – Jacob Lee
Hi Rachel,
I wanted to confirm my understanding that my first day as an IT Technician will be a bit unusual due to the team’s quarterly meeting. As discussed, I plan to arrive this Friday, May 5th at 11 am, after the meeting wraps up.
I’ll use the first hour to get settled and complete any outstanding HR paperwork. Then I believe you mentioned the team typically has a casual welcome lunch for new hires around noon. After that, I’ll shadow Jenna for some initial training.
Does that align with your expectations for my first day? Please let me know if you’d like me to adjust anything. I’m flexible and want to make sure I’m supporting the team’s needs.
Best,
Jacob
14. Sharing Relevant Certifications
Subject: Updated Certifications for First Day – Emma Nguyen
Dear Mr. Thompson,
I’m reaching out to share that I recently completed two additional certifications relevant to my new role as a Data Analyst:
1) Advanced SQL Database Management
2) Data Visualization with Tableau
I wanted to update my records before my official start date next Wednesday, May 17th. I’ve attached the certification documents – could you please add these to my file? I’m excited to leverage these new skills to support the team’s data initiatives.
Please let me know if you need any other information from me before next week. I’m eager to hit the ground running!
Sincerely,
Emma Nguyen
15. Showing Appreciation for the Team
Subject: Excited to Join the Team! – Alexander Davis
Hello marketing team,
I wanted to send a quick note to say how excited I am to officially join this incredible group as the new Content Strategist on Monday! I’ve heard such great things about the innovative work you’re doing, and I can’t wait to contribute.
I know I met many of you briefly during my interview process, but I look forward to connecting more deeply in the coming weeks. My goal is to learn, support, and add value however I can. Please don’t hesitate to reach out if there’s anything I can jump in on from day one.
With appreciation,
Alex
16. Handling an Initial Conflict
Subject: Scheduling Conflict on First Day – Natalie Patel
Hi Emily,
I’m looking forward to starting as an Account Executive at ABC Inc. next Tuesday, May 30th. However, I just realized I have a personal conflict on that specific date that I can’t miss – my sister’s graduation ceremony.
I feel terrible asking to adjust my start date after we confirmed everything. Is there any way I could start on Wednesday the 31st instead? I’m more than happy to work late that first day to catch up on anything I miss.
I’m fully committed to this role and team. This was an oversight on my end, and I want to be transparent. Please let me know if there’s anything I can do to make this work. I appreciate your understanding!
Sincerely,
Natalie Patel
17. Proactively Requesting Feedback
Subject: Looking Forward to a Strong Start – William Kim
Dear Ms. Johnson,
As my first day as an Operations Manager approaches on June 1st, I wanted to touch base about how I can make the most of my initial weeks on the job. I know there will be a lot to learn, and I want to ramp up quickly to start adding value.
In your experience, what are the key things I should focus on in my first 30 days to set myself up for success? I would greatly appreciate your guidance on where to direct my energy and how I can make an immediate positive impact.
Also, I know constructive feedback will be crucial to my growth. Can we set up a brief weekly check-in for my first month so I can get your real-time insights on my progress? I’m eager to learn and adapt.
Thank you in advance for your support as I get started. I’m thrilled to be joining such a collaborative team.
All the best,
William Kim
18. Confirming a Delayed Start
Subject: Updated June 15th Start Date – Ava Gupta
Dear Mr. Patel,
I hope this email finds you well. I wanted to confirm my updated start date of June 15th for my Software Engineer role at XYZ Tech. As we discussed, I had a pre-planned family commitment that couldn’t be rescheduled.
Thank you for being so understanding and accommodating this late start. I’m truly grateful for your flexibility. I assure you I’m fully committed to hitting the ground running on the 15th and making up for any lost time.
In the meantime, please let me know if there’s anything I can do to prepare or any documentation I should review before my first day. I want to make sure I’m coming in as informed and ready to contribute as possible.
With appreciation,
Ava Gupta
19. Showing Initiative Before Day One
Subject: Ideas for Streamlining Onboarding – Liam Johnson
Hi Sarah,
I hope you’re having a great week! As my start date as an HR Coordinator approaches on June 12th, I’ve been reflecting on ways I could add immediate value to the team.
In my previous role, I helped implement a new employee onboarding software that significantly reduced paperwork and improved the new hire experience. I did some initial research, and it looks like there are a few highly-rated options that could benefit our team:
1) HireVue Onboarding
2) Lessonly
3) Enboarder
If you’re open to it, I’d be happy to put together a brief comparison of these platforms, including pricing, key features, and potential benefits for our specific needs. We could discuss it further once I’m on board.
I’m excited to bring my experience to the table and help enhance our HR processes however I can. Let me know your thoughts!
Best,
Liam
20. Sharing a Fun Fact for Introductions
Subject: Getting to Know Me! – Sophia Davis
Hi team,
With my first day as a Graphic Designer coming up on June 19th, I wanted to share a fun fact you can use to introduce me.
As a passion project, I’ve been illustrating a children’s book about an adventurous hedgehog who travels the world. It’s been a creative outlet for me to practice my skills and storytelling. I’d love to share more about the project and hear about your hobbies and side hustles!
Feel free to include this tidbit in any team announcements about my arrival. I find that sharing personal interests is a great way to connect with colleagues, and I’m excited to learn more about all of you.
Looking forward to collaborating soon,
Sophia
Wrapping Up: Key Takeaways for Your First Day Email
Sending an email ahead of your first day demonstrates professionalism, eagerness, and care.
It sets a positive tone for your new working relationship.
As these examples show, your email can serve multiple purposes beyond a basic confirmation:
- Expressing excitement and gratitude for the opportunity
- Clarifying logistical details like start time, dress code, and parking
- Proactively asking for guidance and feedback to ensure a strong start
- Sharing relevant updates like new certifications or ideas you want to contribute
- Handling any scheduling conflicts transparently and professionally
- Offering a personal fun fact to help colleagues get to know you
Every company and team is unique, so adapt these templates to fit your specific situation.
The goal is to communicate, show initiative, and position yourself for a successful onboarding.
Most importantly, remember that your first-day email is just the start of your journey with your new company.
Approach it with positivity, a growth mindset, and a commitment to adding value.
You’ve got this!