Imagine this: You’re about to embark on a new business venture, collaborate on a project, or engage in a transaction. The excitement is palpable, but so is the uncertainty.
How can you ensure that both parties are on the same page, with expectations clearly outlined and potential disputes minimized?
Enter the letter of agreement – a powerful tool that can help you navigate these uncharted waters with confidence and clarity.
Sample Letters of Agreement Between Two Parties
In this article, we’ll explore 15 sample letters of agreement between two parties, covering a wide range of scenarios.
From business partnerships to personal transactions, these examples will provide you with a solid foundation for crafting your agreements.
Let’s dive in and discover the art of effective communication and legally binding arrangements.
Letter 1: Partnership Agreement
Subject: Partnership Agreement between John Smith and Sarah Johnson
Dear Sarah,
I am writing to confirm our partnership agreement as discussed on June 1, 2023. We have agreed to establish a partnership under the name “Smith & Johnson Consulting” to provide marketing consulting services to small businesses.
As equal partners, we will each contribute an initial investment of $10,000 and share profits and losses equally. We will both be actively involved in the day-to-day operations of the business and will make decisions jointly.
This partnership agreement will remain in effect until either party provides written notice of termination or we mutually agree to dissolve the partnership.
Please sign below to confirm your acceptance of these terms.
Sincerely,
John Smith
Letter 2: Freelance Work Agreement
Subject: Freelance Work Agreement between ABC Company and Jane Doe
Dear Jane,
This letter serves as an agreement between ABC Company and yourself for the freelance writing services you will provide. The scope of work includes writing 10 blog articles, each approximately 1,000 words in length, on topics related to sustainable living.
The agreed-upon rate is $100 per article, with a total project fee of $1,000. Payment will be made within 30 days of the completion and acceptance of all articles.
You agree to submit the articles by July 31, 2023, and ABC Company reserves the right to request revisions as necessary. The articles will become the property of ABC Company upon payment.
Please sign below to indicate your acceptance of these terms.
Sincerely,
John Doe
ABC Company
Letter 3: Non-Disclosure Agreement
Subject: Non-Disclosure Agreement between XYZ Corporation and Tom Johnson
Dear Tom,
In connection with your role as a consultant for XYZ Corporation, you will have access to confidential information. This letter serves as a non-disclosure agreement to protect the confidentiality of this information.
You agree not to disclose any confidential information obtained during your engagement with XYZ Corporation to any third party without prior written consent. This includes but is not limited to, trade secrets, client lists, and proprietary business strategies.
This obligation of confidentiality shall survive the termination of your engagement with XYZ Corporation. Any breach of this agreement may result in legal action.
Please sign below to acknowledge your understanding and acceptance of these terms.
Sincerely,
Sarah Smith
XYZ Corporation
Letter 4: Equipment Rental Agreement
Subject: Equipment Rental Agreement between Acme Rentals and Bob’s Construction
Dear Bob,
This letter outlines the terms of the equipment rental agreement between Acme Rentals and Bob’s Construction. Acme Rentals agrees to rent one backhoe loader to Bob’s Construction for 30 days, beginning on August 1, 2023.
The rental rate is $200 per day, with a total rental fee of $6,000 due upon the return of the equipment. Bob’s Construction is responsible for any damages to the equipment during the rental period and will provide proof of insurance.
Acme Rentals will provide the equipment in good working condition and will perform any necessary maintenance during the rental period.
Please sign below to accept these terms and conditions.
Sincerely,
John Johnson
Acme Rentals
Letter 5: Loan Agreement
Subject: Loan Agreement between Mary Smith and David Johnson
Dear David,
I am writing to confirm the terms of the loan agreement between you and me. I agree to lend you the sum of $5,000, to be repaid in full within one year from the date of this agreement, which is September 1, 2023.
The loan will accrue interest at a rate of 5% per annum, with interest payable monthly. Late payments will be subject to a penalty of $50 per occurrence.
In the event of default, I reserve the right to take legal action to recover the outstanding balance and any associated costs.
Please sign below to acknowledge your acceptance of these terms.
Sincerely,
Mary Smith
Letter 6: Service Agreement
Subject: Service Agreement between Green Thumbs Landscaping and Jennifer Brown
Dear Jennifer,
This letter serves as an agreement between Green Thumbs Landscaping and yourself for the landscaping services to be provided at your residence. The scope of work includes weekly lawn mowing, trimming, and general yard maintenance.
The agreed-upon rate is $100 per week, with services to be provided every Friday. Payment is due on the first of each month for the upcoming month’s services.
This agreement will remain in effect until either party provides written notice of termination with a 30-day notice period.
Please sign below to indicate your acceptance of these terms.
Sincerely,
Mark Johnson
Green Thumbs Landscaping
Letter 7: Collaboration Agreement
Subject: Collaboration Agreement between EFG Studios and HIJ Productions
Dear HIJ Productions Team,
This letter outlines the terms of the collaboration agreement between EFG Studios and HIJ Productions for the joint development of a new mobile application.
Both parties agree to contribute equally to the design, development, and marketing of the application. Profits generated from the application will be split equally between the two parties.
Any intellectual property developed during the collaboration will be jointly owned by both parties. In the event of a dispute, both parties agree to engage in mediation before pursuing legal action.
Please sign below to confirm your acceptance of these terms.
Sincerely,
Anna Smith
EFG Studios
Letter 8: Sublease Agreement
Subject: Sublease Agreement between Tom Wilson and Sarah Davis
Dear Sarah,
I am writing to confirm the sublease agreement for my apartment located at 123 Main Street, Apartment 4B. The sublease term will begin on October 1, 2023, and end on March 31, 2024.
The monthly rent is $1,200, due on the first of each month. A security deposit of $1,200 is required and will be returned upon the satisfactory condition of the apartment at the end of the sublease term.
You agree to abide by all the terms of the original lease agreement, a copy of which has been provided to you.
Please sign below to acknowledge your acceptance of these terms.
Sincerely,
Tom Wilson
Letter 9: Event Planning Agreement
Subject: Event Planning Agreement between Party Planners Inc. and Michael Johnson
Dear Michael,
This letter serves as an agreement between Party Planners Inc. and yourself for the planning and coordination of your wedding on June 15, 2024.
The agreed-upon services include venue selection, vendor management, décor design, and day-of coordination. The total fee for these services is $5,000, with a 50% deposit due upon signing this agreement and the remaining balance due 30 days before the event.
Party Planners Inc. will provide regular updates and work closely with you to ensure your vision for the event is realized. Any changes to the scope of work or additional services will be subject to a separate agreement.
Please sign below to indicate your acceptance of these terms.
Sincerely,
Emily Davis
Party Planners Inc.
Letter 10: Consulting Agreement
Subject: Consulting Agreement between ABC Consulting and XYZ Corporation
Dear XYZ Corporation Team,
This letter outlines the terms of the consulting agreement between ABC Consulting and XYZ Corporation. ABC Consulting agrees to provide strategic planning and organizational development services to XYZ Corporation for six months, beginning on September 1, 2023.
The consulting fee is $10,000 per month, with invoices submitted on the first of each month and payment due within 15 days. Any expenses incurred by ABC Consulting in connection with this engagement will be billed separately with prior approval from XYZ Corporation.
ABC Consulting will maintain the confidentiality of any information obtained during this engagement and will not disclose such information to any third party without prior written consent.
Please sign below to confirm your acceptance of these terms.
Sincerely,
John Smith
ABC Consulting
Letter 11: Property Sale Agreement
Subject: Property Sale Agreement between Sarah Johnson and David Lee
Dear David,
This letter serves as an agreement for the sale of my property located at 456 Oak Street to you. The agreed-upon purchase price is $250,000, with a closing date of November 15, 2023.
A deposit of $10,000 is required upon signing this agreement, with the balance due at closing. The property will be sold in its current condition, and you will have the opportunity to inspect the property before closing.
I agree to provide a clear title to the property and will be responsible for any outstanding taxes or liens up to the date of closing.
Please sign below to acknowledge your acceptance of these terms.
Sincerely,
Sarah Johnson
Letter 12: Pet Sitting Agreement
Subject: Pet Sitting Agreement between Pet Sitters LLC and Amanda Brown
Dear Amanda,
This letter outlines the terms of the pet sitting agreement between Pet Sitters LLC and yourself for the care of your two dogs, Max and Lucy, from August 1, 2023, to August 15, 2023.
The agreed-upon rate is $50 per day, which includes two visits per day, each lasting 30 minutes. During these visits, we will feed, walk, and provide general care for your pets.
In the event of an emergency, we will contact you immediately and seek veterinary care if necessary. Any expenses incurred will be billed to you separately.
Please sign below to indicate your acceptance of these terms.
Sincerely,
Mark Johnson
Pet Sitters LLC
Letter 13: Sponsorship Agreement
Subject: Sponsorship Agreement between ABC Corporation and XYZ Event
Dear XYZ Event Organizers,
This letter serves as an agreement between ABC Corporation and XYZ Event for the sponsorship of your annual fundraising gala on December 1, 2023.
ABC Corporation agrees to provide a sponsorship contribution of $5,000 in exchange for recognition as a Gold Sponsor. This includes prominent logo placement on event materials, verbal recognition during the event, and four complimentary tickets to the gala.
XYZ Event agrees to provide ABC Corporation with a post-event report detailing the event’s success and the impact of the sponsorship.
Please sign below to confirm your acceptance of these terms.
Sincerely,
Sarah Smith
ABC Corporation
Letter 14: Photographer Agreement
Subject: Photographer Agreement between John Doe Photography and Michael Johnson
Dear Michael,
This letter outlines the terms of the photography agreement between John Doe Photography and yourself for your wedding on September 1, 2024.
The agreed-upon services include eight hours of wedding day coverage, a second photographer, an online gallery of edited images, and a printed wedding album. The total fee for these services is $3,000, with a 50% deposit due upon signing this agreement and the remaining balance due 30 days before the wedding.
John Doe Photography retains the copyright to all images but grants you a non-exclusive, perpetual license to use the images for personal, non-commercial purposes.
Please sign below to acknowledge your acceptance of these terms.
Sincerely,
John Doe
John Doe Photography
Letter 15: Catering Agreement
Subject: Catering Agreement between Gourmet Catering and Emily Davis
Dear Emily,
This letter serves as an agreement between Gourmet Catering and yourself for the catering services to be provided at your corporate event on November 15, 2023.
The agreed-upon services include a buffet-style dinner for 100 guests, including vegetarian and gluten-free options. The total fee for these services is $5,000, with a 25% deposit due upon signing this agreement and the remaining balance due seven days before the event.
Gourmet Catering will provide all necessary staff, equipment, and tableware for the event. Any changes to the menu or guest count must be communicated in writing at least 14 days before the event.
Please sign below to indicate your acceptance of these terms.
Sincerely,
Sarah Johnson
Gourmet Catering
Conclusion
A well-crafted letter of agreement is an essential tool for establishing clear expectations and minimizing the risk of disputes between parties. B
y using these 15 sample letters as a guide, you can create effective agreements that protect your interests and foster successful partnerships.
Remember, always consult with a legal professional when drafting or entering into any legally binding agreement.