Embarking on a business venture in Europe opens doors to a world of opportunities, but securing the right visa can be a complex process.
For many professionals, the Schengen Business Visa is the key to unlocking these possibilities.
A crucial component of a successful application is the invitation letter from a European business partner.
Schengen Business Visa Invitation Letter Samples
This article presents 15 meticulously crafted Schengen Business Visa invitation letter samples, each tailored to different scenarios and purposes.
These examples will guide you through the essential elements of a compelling invitation, helping you to create a document that enhances your visa application and increases your chances of approval.
1. Conference Attendance Invitation
Subject: Invitation to Attend International Tech Summit 2024 in Berlin
Dear Mr. John Smith,
On behalf of TechGlobal GmbH, I am pleased to invite you to attend our International Tech Summit 2024, scheduled to take place from September 15-17, 2024, at the Berlin Convention Center, Alexanderstraße 4, 10178 Berlin, Germany.
As a renowned expert in artificial intelligence, your presence would greatly enhance our event. We would be honored if you could deliver a keynote speech on “The Future of AI in Business” on September 16th at 10:00 AM.
Details of your stay:
– Arrival date: September 14, 2024
– Departure date: September 18, 2024
– Accommodation: Hotel Adlon Kempinski, Unter den Linden 77, 10117 Berlin
– Conference venue: Berlin Convention Center
TechGlobal GmbH will cover your travel expenses, accommodation, and meals during your stay. We will also provide local transportation between the airport, hotel, and conference venue.
Please find attached the conference schedule and additional information about the event.
If you require any assistance with your visa application or have any questions, please do not hesitate to contact me.
We look forward to welcoming you to Berlin and hearing your valuable insights at our summit.
Sincerely,
Dr. Maria Schmidt
Event Coordinator, TechGlobal
GmbH Friedrichstraße 100, 10117 Berlin, Germany
Phone: +49 30 1234 5678
Email: m.schmidt@techglobal.de
2. Business Meeting Invitation
Subject: Invitation for Business Meeting in Paris – Potential Partnership Discussion
Dear Ms. Sarah Johnson,
I hope this letter finds you well. On behalf of EuroTech Solutions, I am writing to formally invite you to our headquarters in Paris for a series of business meetings aimed at exploring a potential partnership between our companies.
We have been following the innovative work of your company, Global Innovations Inc., and believe there is significant potential for collaboration in the European market. Your expertise in sustainable technology aligns perfectly with our expansion goals.
Proposed meeting details:
– Dates: October 10-12, 2024
– Location: EuroTech Solutions Headquarters, 25 Avenue des Champs-Élysées, 75008 Paris, France
– Key attendees from our side: Jean Dupont (CEO), Marie Lefèvre (Head of Partnerships)
Agenda: – Day 1: Company presentations and market overview – Day 2: In-depth discussions on potential collaboration areas – Day 3: Site visit to our R&D facility and wrap-up meeting
We will be happy to assist with your accommodation arrangements at the nearby Hotel Le Bristol. EuroTech Solutions will cover your hotel expenses and provide local transportation during your stay.
Please confirm your availability for these dates at your earliest convenience. If you require any additional information or assistance with your visa application, do not hesitate to contact me.
We are excited about the prospect of meeting you in person and exploring this potential partnership.
Best regards,
Pierre Moreau
Director of International Relations EuroTech Solutions
25 Avenue des Champs-Élysées, 75008 Paris, France
Tel: +33 1 23 45 67 89
Email: p.moreau@eurotechsolutions.fr
3. Trade Fair Participation Invitation
Subject: Invitation to Participate in EuroFood Expo 2024 – Milan, Italy
Dear Mr. Robert Chen,
As the organizer of EuroFood Expo 2024, I am delighted to invite you to participate in our annual international food and beverage trade fair. The event will take place from November 5-8, 2024, at the Fiera Milano Exhibition Center in Milan, Italy.
Your company, Gourmet Delights Co., has been selected as one of our featured exhibitors due to your outstanding reputation in the Asian fusion cuisine sector. We believe your participation will greatly enrich our event and provide valuable networking opportunities.
Event details:
– Dates: November 5-8, 2024
– Venue: Fiera Milano, Strada Statale Sempione, 28, 20017 Rho MI, Italy
– Your booth: Hall C, Booth 156 (50 sqm)
As an invited exhibitor, we are pleased to offer you: – Complimentary booth space (50 sqm) – Two nights’ accommodation at the NH Collection Milano CityLife – VIP access to all networking events and seminars
Please note that while we provide the above benefits, you will be responsible for your travel arrangements and any additional accommodation needs.
To confirm your participation, please complete the attached exhibitor form and return it to us by August 15, 2024. Should you require any assistance with your visa application or have any questions about the event, please don’t hesitate to contact our exhibitor relations team.
We look forward to welcoming you to Milan and showcasing your exceptional products to the European market.
Best regards,
Isabella Rossi
Event Director, EuroFood
Expo Via Tortona 27, 20144 Milano, Italy
Tel: +39 02 1234 5678
Email: i.rossi@eurofoodexpo.it
4. Training Program Invitation
Subject: Invitation to Attend Advanced Manufacturing Techniques Workshop in Stuttgart
Dear Dr. Emily Wong,
On behalf of the European Institute of Industrial Engineering (EIIE), I am pleased to extend an invitation to you to participate in our exclusive “Advanced Manufacturing Techniques Workshop” in Stuttgart, Germany, from July 8-12, 2024.
As a leading researcher in manufacturing optimization at the Asian Institute of Technology, your participation would greatly enhance the workshop’s value. We would be honored if you could also present a session on your recent work in AI-driven manufacturing processes.
Workshop details:
– Dates: July 8-12, 2024
– Venue: EIIE Training Center, Königstraße 80, 70173 Stuttgart, Germany
– Topics covered: Industry 4.0, IoT in Manufacturing, Sustainable Production Methods
Your participation package includes:
– Full access to all workshop sessions and materials
– 5 nights’ accommodation at the Steigenberger Graf Zeppelin Hotel
– Daily transportation between the hotel and the training center
– Welcome dinner on July 7 and farewell lunch on July 12
We kindly ask that you arrange your travel to and from Stuttgart. However, we will be happy to assist with local transportation upon your arrival.
To confirm your attendance and schedule your presentation, please respond to this invitation by May 15, 2024. If you require any documentation for your visa application or have any questions about the workshop, please don’t hesitate to contact our program coordinator.
We are excited about the prospect of your participation and the valuable insights you will bring to our workshop.
Sincerely,
Dr. Hans Müller
Director of Professional Development European Institute of Industrial Engineering
Königstraße 80, 70173 Stuttgart, Germany
Tel: +49 711 987 6543
Email: h.mueller@eiie.eu
5. Business Contract Negotiation Invitation
Subject: Invitation for Contract Negotiation Meeting in Amsterdam
Dear Ms. Olivia Martinez,
I hope this letter finds you in good spirits. On behalf of EuroGreen Energy Solutions, I am writing to formally invite you to our headquarters in Amsterdam for a crucial meeting to finalize our partnership agreement.
Following our productive online discussions over the past months, we believe it is time to meet in person to negotiate and sign the contract for our joint renewable energy project in the Netherlands.
Meeting details:
– Dates: August 20-22, 2024
– Location: EuroGreen Energy Solutions HQ, Prins Hendrikkade 108, 1011 AK Amsterdam, Netherlands
– Attendees: Our legal team and senior management, including our CEO, Mr. Jan de Vries
Proposed agenda:
– Day 1: Review of project scope and timelines
– Day 2: Contract negotiation and legal discussions
– Day 3: Final revisions and contract signing (if all terms are agreed upon)
We will arrange your accommodation at the nearby Grand Hotel Amrâth Amsterdam for the duration of your stay. EuroGreen Energy Solutions will cover your hotel expenses and provide transportation from the airport to the hotel and between the hotel and our office.
Please confirm your availability for these dates at your earliest convenience. If you need any additional information or assistance with your visa application, please don’t hesitate to reach out to me or our administrative team.
We are looking forward to your visit and to bringing this exciting project to fruition.
Best regards,
Emma van der Berg
Head of International Partnerships EuroGreen Energy Solutions
Prins Hendrikkade 108, 1011 AK Amsterdam, Netherlands
Tel: +31 20 123 4567
Email: e.vanderberg@eurogreen.nl
6. Product Launch Event Invitation
Subject: Exclusive Invitation to Attend LuxeCars AG Product Launch in Munich
Dear Mr. David Lee,
As the CEO of LuxeCars AG, it gives me great pleasure to invite you to the exclusive launch event of our groundbreaking electric sports car, the “Thunderbolt X”, scheduled for September 5, 2024, in Munich, Germany.
As a respected automotive journalist and influencer, your presence at this event would be invaluable. We would be honored to have you experience our new vehicle firsthand and share your expert insights with your global audience.
Event details:
– Date: September 5, 2024
– Time: 7:00 PM – 10:00 PM
– Venue: BMW Welt, Am Olympiapark 1, 80809 München, Germany
The evening will include:
– An exclusive preview of the Thunderbolt X
– A presentation on our sustainable manufacturing process
– A gourmet dinner prepared by Michelin-starred chef Klaus Schmidt
– Opportunity for a private test drive on September 6
We are pleased to offer you:
– Two nights’ accommodation at The Charles Hotel, Sophienstraße 28, 80333 München
– Round-trip business class airfare from Hong Kong to Munich
– VIP transportation throughout your stay
To confirm your attendance, RSVP by July 15, 2024. Our events team will then contact you to arrange your travel and accommodation details.
If you require any assistance with your visa application or have any questions about the event, please don’t hesitate to contact my office.
We look forward to welcoming you to Munich for this exciting unveiling.
Warm regards,
Markus Schneider
CEO, LuxeCars
AG Petuelring 130, 80809 München, Germany
Tel: +49 89 1234 5678
Email: m.schneider@luxecars.de
7. Research Collaboration Meeting Invitation
Subject: Invitation for Research Collaboration Meeting at the University of Copenhagen
Dear Professor Akira Tanaka,
I hope this letter finds you well. On behalf of the Department of Quantum Physics at the University of Copenhagen, I am pleased to extend an invitation to you for a research collaboration meeting from October 15-18, 2024, in Copenhagen, Denmark.
Your groundbreaking work in quantum entanglement has caught our attention, and we believe there is significant potential for collaboration between our research groups. We would be honored to host you and discuss possible joint research projects, particularly in the field of quantum computing applications.
Proposed schedule:
– October 15: Arrival and welcome dinner
– October 16: Presentations by both research teams and initial discussions
– October 17: Laboratory tours and in-depth project planning
– October 18: Conclusion of discussions and future planning
We will provide:
– Accommodation at the Scandic Palace Hotel for 4 nights
– Local transportation in Copenhagen
– Access to our research facilities during your stay
Please note that while we cover local expenses, we kindly ask that you arrange your travel to and from Copenhagen. However, we will be happy to assist with any visa-related documentation you may need.
To confirm your attendance, please respond to this invitation by August 31, 2024. If you have any questions or special requirements, please don’t hesitate to contact me or our international office.
We are excited about the prospect of your visit and the potential for future collaboration between our institutions.
Best regards,
Dr. Lars Nielsen
Head of Quantum Physics Department University of Copenhagen Nørregade
10, 1165 København, Denmark
Tel: +45 35 32 26 26
Email: l.nielsen@ku.dk
8. Investor Meeting Invitation
Subject: Invitation to Investor Meeting for Tech Startup Funding in Dublin
Dear Ms. Jennifer Chang,
On behalf of EmeraldTech Ventures, I am pleased to invite you to attend our exclusive investor meeting in Dublin, Ireland, on November 12-13, 2024. As a prominent venture capitalist with expertise in emerging technologies, your insights would be invaluable to our upcoming funding round.
We are excited to present five high-potential Irish tech startups, each poised for significant growth in the European market. Your participation would provide these startups with exposure to international investment opportunities and offer you a unique chance to be part of Ireland’s booming tech scene.
Event details:
– Dates: November 12-13, 2024
– Venue: The Shelbourne Hotel, 27 St Stephen’s Green, Dublin 2, D02 K224, Ireland
Agenda highlights:
– Day 1: Startup pitches and Q&A sessions
– Day 2: One-on-one meetings with founders and networking lunch
We are pleased to offer:
– Two nights’ accommodation at The Shelbourne Hotel
– Welcome dinner on November 11 at Chapter One Restaurant – Private tour of Dublin’s Silicon Docks area
While we cover your accommodation and local expenses, we kindly ask that you arrange your travel to Dublin. We will be happy to assist with any visa application documentation you may require.
To confirm your attendance, RSVP by September 30, 2024. Upon confirmation, our team will reach out to arrange your accommodation and provide a detailed schedule of the event.
If you have any questions or need additional information, please don’t hesitate to contact me directly.
We look forward to welcoming you to Dublin and exploring these exciting investment opportunities together.
Best regards,
Seán O’Brien
Managing Partner
EmeraldTech Ventures
The Greenway, Ardilaun Court, St Stephen’s Green, Dublin 2, D02 TD28, Ireland
Tel: +353 1 234 5678
Email: s.obrien@emeraldtechventures.ie
9. Expert Consultation Invitation
Subject: Invitation for Expert Consultation on Renewable Energy Project in Lisbon
Dear Dr. Elena Rodriguez,
I am writing on behalf of GreenPower Portugal to formally invite you to Lisbon for an expert consultation on our upcoming offshore wind farm project. Your renowned expertise in renewable energy systems and environmental impact assessment makes you an ideal advisor for this ambitious initiative.
We would be honored to have you visit our headquarters and proposed project site from December 3-6, 2024. Your insights will be crucial in refining our project plan and ensuring its environmental sustainability.
Consultation details:
– Dates: December 3-6, 2024
– Location: GreenPower Portugal HQ, Avenida da Liberdade 110, 1269-046 Lisboa, Portugal
Proposed agenda:
– Day 1: Project overview and initial discussions
– Day 2: A site visit to the proposed offshore location (weather permitting)
– Day 3: In-depth technical discussions and environmental impact analysis
– Day 4: Recommendations and conclusion meeting
We are pleased to offer:
– Four nights’ accommodation at the Ritz Four Seasons Hotel Lisboa
– Daily transportation for meetings and site visits
– A consultation fee as per our previous email correspondence
Please note that while we cover local expenses and accommodation, we kindly ask that you arrange your travel to and from Lisbon. However, we will gladly assist with any visa application documentation you may need.
To confirm your participation, please respond to this invitation by October 15, 2024. Once confirmed, our logistics team will contact you to finalize all arrangements and provide a detailed itinerary.
If you have any questions or specific requirements, please don’t hesitate to reach out to me directly.
We look forward to welcoming you to Lisbon and benefiting from your invaluable expertise on this critical project.
Best regards,
Manuel Silva
Project Director
GreenPower Portugal
Avenida da Liberdade 110, 1269-046 Lisboa, Portugal
Tel: +351 21 123 4567
Email: m.silva@greenpowerportugal.pt
10. Legal Consultation Invitation
Subject: Invitation for Legal Consultation on Cross-Border Merger in Frankfurt
Dear Atty. Michael Johnson,
On behalf of EuroMerge Legal Consultants, I am writing to formally invite you to Frankfurt, Germany, for a crucial legal consultation regarding the proposed merger between our client, German AutoTech GmbH, and your client, American Motors Inc.
Given the complex nature of this cross-border merger and your extensive experience in international corporate law, your in-person participation is vital to ensure all legal aspects are thoroughly addressed.
Consultation details:
– Dates: January 15-17, 2025
– Venue: EuroMerge Legal Consultants, Mainzer Landstraße 50, 60325 Frankfurt am Main, Germany
Proposed agenda:
– Day 1: Review of merger documents and initial legal discussions
– Day 2: In-depth analysis of regulatory compliance and tax implications
– Day 3: Draft of preliminary legal framework and next steps
We are pleased to offer: – Three nights’ accommodation at the Steigenberger Frankfurter Hof – Local transportation in Frankfurt – Access to our legal research facilities
Please note that while we cover your accommodation and local expenses, we kindly ask that you arrange your travel to Frankfurt. We will be happy to provide any necessary documentation to support your visa application.
To confirm your attendance, please respond to this invitation by November 30, 2024. Upon confirmation, our administrative team will reach out to finalize all logistical details.
If you have any questions or require any additional information, please don’t hesitate to contact me directly.
We look forward to your visit and to making significant progress on this important merger.
Best regards,
Dr. Klaus Müller
Senior Partner
EuroMerge Legal Consultants
Mainzer Landstraße 50, 60325 Frankfurt am Main, Germany
Tel: +49 69 7654 3210
Email: k.mueller@euromerge-legal.de
11. Industry Forum Participation Invitation
Subject: Invitation to Participate in European Aerospace Forum 2025 in Toulouse
Dear Dr. Yuki Nakamura,
It is my pleasure to invite you to participate as a keynote speaker at the European Aerospace Forum 2025, scheduled to take place from February 18-20, 2025, in Toulouse, France.
As the Chief Engineer of Japan Aerospace Exploration Agency (JAXA), your insights on the future of space exploration and international collaboration in the aerospace industry would be invaluable to our audience of industry leaders, policymakers, and researchers.
Event details:
– Dates: February 18-20, 2025
– Venue: Centre de Congrès Pierre Baudis, 11 Esplanade Compans Caffarelli, 31000 Toulouse, France
We would be honored if you could deliver a keynote address on the topic “International Cooperation in Next-Generation Space Missions” on February 19th at 10:00 AM.
As our distinguished guest, we are pleased to offer:
– Complimentary registration for the entire forum
– Four nights’ accommodation at the Pullman Toulouse Centre Ramblas
– Round-trip business class airfare from Tokyo to Toulouse
– VIP access to all forum events, including the gala dinner
Proposed itinerary:
– February 17: Arrival and welcome reception
– February 18: Forum Day 1 – attend sessions and networking events
– February 19: Forum Day 2 – deliver the keynote address
– February 20: Forum Day 3 – panel discussion participation (optional)
– February 21: Departure
To confirm your participation, please respond to this invitation by December 15, 2024. Upon confirmation, our event coordinator will contact you to arrange all travel and accommodation details.
If you require any assistance with your visa application or have any questions about the forum, please don’t hesitate to reach out to me or our event team.
We look forward to welcoming you to Toulouse and hearing your valuable perspectives at the European Aerospace Forum 2025.
Sincerely,
Amélie Dubois
Chairperson, European Aerospace Forum
1 Place du Capitole, 31000 Toulouse, France
Tel: +33 5 61 22 33 44
Email: a.dubois@euroaerospaceforum.eu
12. Cultural Exchange Program Invitation
Subject: Invitation to Participate in EU-Asia Cultural Leaders Exchange Program in Vienna
Dear Ms. Mei Lin,
On behalf of the European Commission’s Cultural Cooperation Division, I am delighted to invite you to participate in the EU-Asia Cultural Leaders Exchange Program, taking place in Vienna, Austria, from March 10-17, 2025.
As the Director of the National Museum of Singapore, your participation would greatly enrich our program, which aims to foster cultural understanding and collaboration between European and Asian cultural institutions.
Program details:
– Dates: March 10-17, 2025
– Main venue: Kunsthistorisches Museum Wien, Maria-Theresien-Platz, 1010 Wien, Austria
Key activities:
– Workshops on international museum cooperation
– Roundtable discussions on preserving cultural heritage
– Visits to various cultural institutions in Vienna
– Networking events with European cultural leaders
We are pleased to offer:
– Full program participation
– Seven nights’ accommodation at Hotel Imperial Vienna
– Round-trip business class airfare from Singapore to Vienna
– Daily allowance for meals and incidentals
– Local transportation in Vienna
We would also be honored if you could give a presentation on “Innovations in Museum Curation: A Singaporean Perspective” during our main symposium on March 13th.
To confirm your participation, please respond to this invitation by January 15, 2025. Upon confirmation, our program coordinator will contact you to arrange all travel and logistical details.
If you require any assistance with your visa application or have any questions about the program, please don’t hesitate to contact me or our administrative team.
We look forward to welcoming you to Vienna and engaging in fruitful cultural exchanges.
Best regards,
Dr. Helga Nowak
Director, Cultural Cooperation Division European Commission
Rue de la Loi 170, B-1049 Brussels, Belgium
Tel: +32 2 299 11 11
Email: h.nowak@ec.europa.eu
13. Medical Conference Invitation
Subject: Invitation to Speak at European Cardiology Summit 2025 in Barcelona
Dear Dr. Rajesh Patel,
I am writing to extend a formal invitation for you to speak at the European Cardiology Summit 2025, scheduled to take place from April 22-25, 2025, in Barcelona, Spain.
As a leading researcher in minimally invasive cardiac procedures, your insights would be invaluable to our international audience of cardiologists, surgeons, and medical researchers.
Conference details:
– Dates: April 22-25, 2025
– Venue: Barcelona International Convention Centre (CCIB), Plaça de Willy Brandt, 11-14, 08019 Barcelona, Spain
We would be honored if you could present your recent breakthrough in robotic-assisted heart valve repairs. Your session is tentatively scheduled for April 23rd at 2:00 PM.
As our invited speaker, we are pleased to offer:
– Complimentary conference registration
– Four nights’ accommodation at the Hotel Arts Barcelona
– Round-trip business class airfare from Mumbai to Barcelona
– Honorarium as per our speaker agreement
Proposed itinerary:
– April 21: Arrival and welcome reception
– April 22-24: Conference sessions and networking events
– April 25: Optional post-conference workshop (your participation would be appreciated)
To confirm your participation, please respond to this invitation by February 15, 2025. Once confirmed, our speaker liaison will contact you to finalize your presentation details and travel arrangements.
If you require any assistance with your visa application or have any questions about the conference, please don’t hesitate to reach out to me or our conference secretariat.
We look forward to welcoming you to Barcelona and benefiting from your expertise at the European Cardiology Summit 2025.
Best regards,
Dr. Carlos Fernández
Chair, Scientific Committee European Cardiology Summit
Carrer del Rosselló, 149, 08036 Barcelona, Spain
Tel: +34 93 227 54 00
Email: c.fernandez@eurocardiosummit.org
14. Business Expansion Consultation Invitation
Subject: Invitation for Business Expansion Consultation Meeting in Stockholm
Dear Mr. Hiroshi Tanaka,
On behalf of Nordic Expansion Partners, I am pleased to invite you to Stockholm, Sweden, for a series of consultation meetings regarding the potential expansion of your company, Tanaka Electronics, into the Scandinavian market.
Your company’s innovative approach to sustainable consumer electronics has caught our attention, and we believe there is significant potential for success in the Nordic countries.
Meeting details:
– Dates: May 13-15, 2025
– Location: Nordic Expansion Partners Office, Strandvägen 7A, 114 56 Stockholm, Sweden
Proposed agenda:
– Day 1: Market overview and initial strategy discussions
– Day 2: Meetings with potential local partners and site visits
– Day 3: Legal and financial considerations, action plan development
We are pleased to offer:
– Three nights’ accommodation at the Grand Hôtel Stockholm
– Local transportation in Stockholm
– Introductions to key industry contacts
Please note that while we cover your accommodation and local expenses, we kindly ask that you arrange your travel to Stockholm. We will be happy to provide any necessary documentation to support your visa application.
To confirm your attendance, please respond to this invitation by March 31, 2025. Upon confirmation, our administrative team will reach out to finalize all logistical details and provide a comprehensive meeting schedule.
If you have any questions or require any additional information, please don’t hesitate to contact me directly.
We look forward to welcoming you to Stockholm and exploring the exciting possibilities for Tanaka Electronics in the Scandinavian market.
Best regards,
Eva Lindström
Managing Partner
Nordic Expansion Partners Strandvägen
7A, 114 56 Stockholm, Sweden
Tel: +46 8 123 456 78
Email: e.lindstrom@nordicexpansion.se
15. Art Exhibition Invitation
Subject: Invitation to Curate Special Exhibition at Moderna Museet, Stockholm
Dear Ms. Aisha Rahman,
It is my great pleasure to invite you to Stockholm, Sweden, to curate a special exhibition at the Moderna Museet, focusing on contemporary Middle Eastern art. Your renowned expertise in this field makes you the ideal curator for this groundbreaking show, scheduled for the fall of 2025.
We would be honored to have you join us from June 9-13, 2025, to discuss the exhibition concept, select artworks, and plan the overall curatorial approach.
Visit details:
– Dates: June 9-13, 2025
– Venue: Moderna Museet, Exercisplan 4, 111 49 Stockholm, Sweden
Proposed schedule:
– June 9: Arrival and welcome dinner
– June 10-11: Exhibition concept discussions and museum tour
– June 12: Meetings with local artists and collectors
– June 13: Finalization of exhibition plan and farewell lunch
We are pleased to offer:
– Five nights’ accommodation at the Hotel Skeppsholmen
– Round-trip business class airfare from Dubai to Stockholm
– Daily transportation and meals
– Curatorial fee as per our previous correspondence
This visit will allow us to lay the groundwork for the exhibition, with the actual show planned for September-December 2025. Your role would involve this initial visit, followed by remote collaboration, and a return visit for the exhibition opening.
To confirm your participation, please respond to this invitation by April 15, 2025. Upon confirmation, our curatorial team will contact you to begin preliminary discussions and arrange all travel details.
If you require any assistance with your visa application or have any questions about the project, please don’t hesitate to reach out to me or our international programs coordinator.
We are excited about the prospect of working with you and bringing your unique vision to our audience in Stockholm.
Warm regards,
Lars Nittve
Director
Moderna Museet Exercisplan
4, 111 49 Stockholm, Sweden
Tel: +46 8 5202 3500
Email: l.nittve@modernamuseet.se
Conclusion
These 15 Schengen Business Visa invitation letter samples cover a wide range of professional scenarios, from conference attendance and business meetings to cultural exchanges and artistic collaborations.
Each letter is tailored to its specific purpose, providing clear details about the visit, including dates, locations, and the scope of activities.
They also address important visa-related information, such as who will cover expenses and what kind of support is offered for the visa application process.
When using these samples as templates, it’s crucial to customize the content to your specific situation, ensuring all details are accurate and relevant.
Always include official letterheads, contact information, and signatures to add authenticity to your invitation letter.
Remember that a well-crafted invitation letter can significantly strengthen a Schengen Business Visa application, demonstrating the legitimate purpose of the visit and the strong ties between the inviting party and the visa applicant.