Getting a simple “thank you” feels great. But knowing exactly how to say it in your work emails can be tricky. Should you keep it short? Add details? What words should you choose? Many people struggle with the right way to say thanks in a professional setting.
The perfect “noted with thanks” email shows appreciation while staying professional. This small gesture builds goodwill with coworkers, clients, and partners. The samples below will help you craft the right message for any situation that needs a thoughtful acknowledgment.
“Noted with Thanks” Email Samples
These 15 email samples will help you respond with grace and professionalism when acknowledging receipt of information.
1. Basic Acknowledgment Email
Subject: Receipt of Project Documents – Noted with Thanks
Dear Marcus,
I have received the project documents you sent this morning. Noted with thanks.
The team will review these files and start working on the next steps right away. You can expect our feedback by Friday afternoon.
Thank you for your prompt delivery of these materials.
Best regards, [Signature block: Full name, Position, Company name, Contact details, Company logo]
2. Grateful Response to Information Request
Subject: Re: Information on Q3 Sales Figures
Hi Priya,
Thanks so much for sending over the Q3 sales figures I requested. This information will be very helpful for the presentation I’m putting together for the board meeting next week.
The breakdown by region is exactly what I needed to highlight our growth areas. I really appreciate how quickly you responded to my request.
Let me know if you need anything from my end as I prepare this presentation.
Warm regards, [Signature block: Name, Department, Phone number, Email address]
3. Professional Thank You for Documents
Subject: Thank You – Proposal Documents Received
Dear Mr. Thompson,
I want to confirm that we have received your complete proposal package this afternoon. Noted with thanks.
Our review committee will examine all the documents carefully over the next two weeks. Should we need any additional information or clarification, we will contact you directly.
Thank you for your interest in partnering with our organization.
Sincerely, [Signature block: Full name, Title, Organization name, Physical address, Email, Phone number]
4. Quick Confirmation Email
Subject: Re: Updated Contract – Received
Hi Jamie,
Got the updated contract. Thanks!
Will look it over today and get back to you with any questions by tomorrow.
Cheers, [Signature block: First name, Mobile number, Company website]
5. Detailed Acknowledgment Email
Subject: Receipt of Training Materials – Thank You
Dear Dr. Garcia,
Thank you for sending through the complete training materials for next month’s workshop. I have downloaded all files and confirmed that everything opens correctly.
The agenda looks very well structured, and the handouts will be extremely useful for our participants. I particularly like the case studies you’ve included as they relate directly to our industry challenges.
Our team will distribute these materials to all attendees next week, giving them plenty of time to review before the session.
Thank you again for your thoroughness and attention to detail.
Kind regards, [Signature block: Full name, Position, Department, Organization, Address, Contact information]
6. Appreciation for Feedback
Subject: Your Feedback on the Report – Received with Thanks
Dear Lisa,
Thank you for taking the time to review our quarterly report and provide such detailed feedback. Your comments have been noted with thanks.
Your suggestions about adding more visual data displays will definitely make the information more accessible to our stakeholders. We’ll work on implementing these changes for the final version.
The revised report should be ready for your final approval by next Tuesday.
Thanks again for your valuable input.
Best, [Signature block: Name, Title, Team name, Company, Social media handles]
7. Client Order Confirmation
Subject: Order #45678 Received – Thank You!
Dear Ms. Wilson,
Thank you for your order (#45678) placed on May 15th. We have received all your specifications and payment details.
Your custom furniture pieces will now enter our production queue, with an estimated completion date of June 30th. We’ll send you weekly updates on the progress.
Please feel free to contact us if you have any questions about your order.
Thank you for choosing our company for your home furnishing needs.
With appreciation, [Signature block: Name, Customer Service Representative, Company name, Toll-free number, Hours of operation]
8. Team Contribution Acknowledgment
Subject: Re: Team Input for Project Alpha
Hey team,
Just wanted to say thanks for sending all your ideas for Project Alpha! Got everything and read through all your thoughts.
Each of you brought something unique to the table. Alex’s market research, Jai’s design concepts, and Mia’s budget considerations all fit together perfectly. This gives us a solid starting point for our kickoff meeting on Monday.
Looking forward to bringing these ideas to life with all of you.
Thanks again, [Signature block: Name, Team Lead title, Department, Internal extension, Team chat handle]
9. Formal Receipt of Application
Subject: Application Package Received – Thank You
Dear Mr. Rodriguez,
This email confirms that we have received your complete application package for the Senior Marketing Director position. Thank you for your interest in joining our team.
Your resume, cover letter, portfolio, and references have all been properly documented in our system. The hiring committee will review all applications over the next two weeks.
Candidates selected for interviews will be notified by June 5th. We appreciate your patience during our selection process.
Thank you again for considering a career with our organization.
Respectfully, [Signature block: Full name, Human Resources Manager, Company name, Physical address, HR department contact information]
10. Short Business Acknowledgment
Subject: Re: Shipment Details
Dear Supply Team,
Noted with thanks. We’ve received the shipment details for order #89012.
All looks good for delivery next Tuesday. Our warehouse team will be ready at the scheduled time.
Thank you, [Signature block: Name, Operations Manager, Company name, Direct line, Email address]
11. Grateful Response to Research Material
Subject: Thank You – Research Papers Received
Dear Professor Taylor,
Thank you so much for sharing those research papers on sustainable agriculture practices. The information will be extremely valuable for our upcoming community garden project.
The case studies from similar urban settings will help us avoid common mistakes and implement proven strategies. Our planning committee meets next week, and these materials will guide many of our decisions.
We truly appreciate your support of our community efforts.
Gratefully, [Signature block: Name, Project Coordinator, Community organization, Contact details, Organization logo]
12. Personal Touch Thank You
Subject: Re: Photos from the Conference
Hi Sam,
Thank you for sending the photos from last week’s conference! Those are great shots that really captured the energy of the event.
I especially liked the ones from our panel discussion. Would you mind if we use a few on the company blog? Full credit would be given to you, of course.
Thanks again for sharing these wonderful memories.
All the best, [Signature block: First name, Job title, Company, Personal mobile, Social media handles]
13. Vendor Communication
Subject: Receipt of Price Quote – Thank You
Dear Ms. Chang,
Thank you for promptly sending the updated price quote for the office equipment order. We have reviewed the figures and found everything to be as discussed during our phone call.
Our purchasing department will process this quote and issue a purchase order within the next 3 business days. We appreciate the special discount you’ve applied to this bulk order.
Thank you for your continued excellent service to our company.
Regards, [Signature block: Full name, Procurement Officer, Company name and logo, Office address, Direct line]
14. Job Applicant Response
Subject: Thank You – References Received
Dear Ms. Johnson,
Thank you for sending your professional references as requested. We have added this information to your application file, which is now complete.
Our team will be contacting your references over the next few days as part of our final evaluation process. We expect to make a decision by the end of next week.
Thank you for your patience and continued interest in the position.
Best regards, [Signature block: Name, Hiring Manager, Company, Department, Contact information]
15. Event Planning Confirmation
Subject: Event Details Received – Thank You
Dear Event Committee,
Thank you for sending the final details for the annual charity gala. We have noted all the information regarding venue, timing, guest list, and special requirements.
Our catering team will prepare everything according to your specifications. The menu accommodations for guests with dietary restrictions have been properly recorded.
We look forward to helping make this fundraiser a great success. Please let us know if any details change before the event date.
With appreciation, [Signature block: Name, Events Manager, Catering company, Business phone, Emergency contact number, Company website]
Conclusion: Crafting Perfect Acknowledgment Emails
Saying “noted with thanks” doesn’t have to be boring or generic. As these samples show, you can keep your acknowledgments professional while adding your personal touch. The key is matching your tone to your relationship with the recipient and the situation.
Whether you need a quick confirmation or a detailed response, these templates give you a starting point. Adjust them to fit your needs, and you’ll build better professional relationships with clear, thoughtful communication.