We all send those emails asking for a response or decision. That little phrase “please let me know” shows up in our work messages, family updates, and friend communications daily. Getting a reply matters, but how you ask can make all the difference in actually receiving one.
The right words can turn an ignored message into one that gets quick attention. These email samples help you get answers about meetings, project updates, decisions, and other everyday situations where you need information from someone else.
“Please Let Me Know” Email Samples
Here are 15 email examples that show different ways to ask for responses. Each one works for a specific situation and helps you get the information you need.
1. Meeting Confirmation Email
Subject: Meeting Confirmation Needed – Tuesday Project Review
Hello Mark,
Your calendar shows you might be available for our project review meeting on Tuesday at 2:00 PM. We need to finalize who will attend so we can book the right size conference room.
Please let me know by tomorrow afternoon if you can join us. The meeting will last about one hour, and we’ll review the quarterly results and next steps.
Thanks for your help,
[Signature block with name, title, department, company name, phone number, and email address]
2. Project Update Request Email
Subject: Status Update Request – Marketing Campaign
Hi Sarah,
How is the holiday marketing campaign coming along? The leadership team asked for an update during our morning meeting.
Please let me know what progress you’ve made on the social media graphics and email copy. A quick bullet point list would be perfect. Do you still think we can launch next Friday as planned?
Thanks,
[Signature block with name, position, company logo, contact information, and social media handles]
3. Decision Needed Email
Subject: Decision Needed – Office Supply Order
Good morning Sam,
We need to place our monthly office supply order today to receive it before the end of the month. I’ve prepared two options based on our current needs:
Option 1: Basic supply refresh ($450) – paper, pens, folders Option 2: Complete order ($675) – all basics plus ink cartridges and whiteboard supplies
Please let me know which option you prefer by 3:00 PM today so I can submit the order.
Thank you,
[Signature block with name, administrative title, department, direct line, and email address]
4. RSVP Email for Company Event
Subject: RSVP Needed – Annual Company Picnic
Dear Team Members,
Our annual company picnic is scheduled for Saturday, July 15, from 11:00 AM to 4:00 PM at Riverside Park. We’ll have food, games, and activities for employees and their families.
Please let me know by July 5 if you will attend and how many family members you’ll bring. This helps us order the right amount of food and prepare enough activity supplies for everyone.
Looking forward to a fun day together,
[Signature block with name, HR position, company name, phone extension, and email address]
5. Feedback Request Email
Subject: Your Feedback on Training Session
Hi Alex,
Thank you for attending yesterday’s customer service training session. Your participation added great value to our discussions.
Please let me know your thoughts on the content and format. What worked well? What could we change to make future sessions better? Your feedback helps us keep training relevant and useful.
Thank you for your time,
[Signature block with name, training coordinator title, department, phone number, and company website]
6. Interview Follow-Up Email
Subject: Thank You for the Interview Opportunity
Dear Ms. Johnson,
Thank you for taking time to interview me yesterday for the Marketing Coordinator position. I enjoyed learning about your team’s goals and how this role supports your social media strategy.
Please let me know if you need any additional information from me. I’m happy to provide work samples or references that might help with your decision.
I look forward to hearing from you,
[Signature block with full name, phone number, email address, and LinkedIn profile URL]
7. Quick Approval Request Email
Subject: Quick Approval Needed – Client Proposal
Hi David,
The proposal for the Wilson project is ready for your review. I’ve attached the final draft that includes all the changes we discussed during Monday’s meeting.
Please let me know if this looks good to send to the client. They’re waiting for our proposal, so a quick response today would be helpful.
Thanks,
[Signature block with name, account manager title, company name and logo, direct line, and email address]
8. Vendor Information Request Email
Subject: Information Request – Your Catering Services
Hello,
I found your company online while searching for catering options for our company’s quarterly staff meeting on August 23. We need breakfast and lunch service for about 45 people.
Please let me know your availability for this date and what menu options you offer within a $20 per person budget. Do you handle dietary restrictions such as gluten-free and vegetarian meals?
Thank you for your help,
[Signature block with name, office manager title, company name, phone number, and email address]
9. Scheduling Options Email
Subject: Scheduling Our Meeting – Available Times
Hello Dr. Williams,
I’d like to schedule a meeting to discuss the research project results before the conference next month. I’m available on the following dates and times:
– Monday, May 10: 9:00 AM – 11:00 AM – Wednesday, May 12: 1:00 PM – 3:00 PM – Thursday, May 13: 10:00 AM – 12:00 PM
Please let me know which time works best for you, or suggest another time if none of these options fit your schedule.
Best regards,
[Signature block with name, research title, department, institution name, phone extension, and email address]
10. Time Off Request Email
Subject: Time Off Request – July 5-9
Good morning Lisa,
I would like to request vacation time from July 5-9 (five business days). My family is planning a trip, and I’ve already checked that no major projects are due that week.
Please let me know if you approve this request. I’ll make sure all my current work is up to date before leaving and will create detailed notes for the team on any ongoing tasks.
Thank you for considering my request,
[Signature block with name, position, department, employee ID, and contact information]
11. Resource Request Email
Subject: Request for Additional Project Resources
Hello Thomas,
The Wilson project timeline has been moved up by two weeks due to the client’s new product launch date. Based on our team meeting yesterday, we need additional design support to meet this deadline.
Please let me know if we can bring in another graphic designer for about 20 hours next week. The estimated cost would be $1,200 based on our standard contractor rates.
Thank you for your quick response on this,
[Signature block with name, project manager title, department, extension number, and email address]
12. Networking Follow-Up Email
Subject: Great Meeting You at the Marketing Conference
Hi Jamie,
It was great talking with you yesterday at the Digital Marketing Conference during the lunch break. Your insights about social media analytics were very helpful for the challenges my team is facing.
Please let me know if you’d be open to grabbing coffee sometime next month to continue our conversation. I’d love to learn more about how your company handled the website redesign you mentioned.
All the best,
[Signature block with name, marketing position, company name, mobile number, and LinkedIn profile URL]
13. Request for Documents Email
Subject: Request for Project Documentation
Hello Taylor,
I’m now assigned to take over the ABC client account and need to get up to speed quickly on their history and current projects.
Please let me know where I can find the account files and project documentation. Are there any specific notes or background information that would be helpful for me to review first?
Thanks for your help with this transition,
[Signature block with name, account manager title, department, phone extension, and company email address]
14. Technical Support Request Email
Subject: Help with Presentation Software Issue
Hi Tech Support Team,
I’m working on an important client presentation for tomorrow morning and having trouble with the new presentation software. The program crashes when I try to add video clips to my slides.
Please let me know how to fix this issue. I need to finish this presentation by 5:00 PM today. I’ve attached a screenshot of the error message that appears.
Thank you for your help,
[Signature block with name, sales position, department, building and floor number, desk location, and phone extension]
15. Payment Status Inquiry Email
Subject: Status of Invoice #12345
Dear Accounting Department,
We submitted invoice #12345 for $3,450 on March 15 for the training services provided last month. According to our agreement, payment was due within 30 days.
Please let me know the status of this payment. Has it been processed? If not, what additional information do you need from us to complete the payment?
Thank you for your assistance,
[Signature block with name, finance title, company name and logo, direct phone line, and email address]
Wrap-up: Email Response Requests
When you need someone to respond to your message, being clear about what you need and when you need it makes a big difference. The phrase “please let me know” works best when you specify exactly what information you’re looking for and why it matters.
Keep your emails short and focused on one main question or request. This makes it easier for busy people to quickly read your message and send the response you need. Adding a specific deadline also helps your recipient prioritize when to reply.
Use these email samples as starting points, but always adjust your tone and details to match your relationship with the person and the specific situation. With practice, your “please let me know” emails will get better responses and help you move forward with your work and projects.