Sending a 30-day notice email can feel tricky. You want to be clear but also stay on good terms with the person getting your message. Whether you need to tell your landlord you’re moving out, cancel a subscription, or give notice at your job, the right words make all the difference.
Good news—you don’t need to start from zero. We’ve put together 15 email samples to help you write a proper 30-day notice for many common situations. Each sample shows you how to be direct, polite, and thorough so your message gets the right response.
30-Day Notice Email Samples
These samples cover many different situations. Change the details to fit your needs.
1. Apartment Lease Termination Email
Subject: 30-Day Notice of Intent to Vacate – [Your Address]
Dear [Landlord/Property Manager Name],
As stated in my lease agreement, I am writing to give my 30-day notice to vacate the property at [Your Full Address]. My last day in the apartment will be [Date – 30 days from now].
I have enjoyed living here for [time period], but due to [brief reason if you wish to share: new job location/buying a home/etc.], I will be moving to a new residence.
Please let me know the best way to handle the final inspection and key return. I would like to schedule this on [preferred date and time] if possible. Also, please provide details about how my security deposit will be returned.
Thank you for your help during my time here. I can be reached at [your phone number] or this email address if you need any additional information.
Sincerely,
[Your Name]
[Signature block to include: Full name, Current address, Phone number, Email address]
2. Job Resignation Email
Subject: 30-Day Notice of Resignation – [Your Name]
Dear [Manager’s Name],
I am writing to let you know about my decision to resign from my position as [Your Job Title] at [Company Name]. My last working day will be [Date – 30 days from now], giving the company the standard 30-day notice period.
Working with this team has been a wonderful learning experience. I value the guidance and support you have provided during my time here. This decision was not easy to make.
I am happy to help with the transition process in any way possible. This includes helping to train my replacement and making sure all my current projects are properly handed over before my departure.
Please let me know what steps I should take to make this transition smooth for everyone.
Thank you for the opportunities for growth that [Company Name] has provided.
Best regards,
[Your Name]
[Signature block to include: Job title, Department, Employee ID, Company email, Phone extension]
3. Service Cancellation Email
Subject: 30-Day Notice to Cancel [Service Name] Subscription
Hello [Company/Service Provider Name] Team,
I would like to cancel my subscription to [Service Name], account number [Your Account Number]. According to your terms of service, I need to provide a 30-day notice for cancellation. Please consider this email as my official notice.
I request that all services stop and all billing end after [Date – 30 days from now]. Please do not auto-renew my subscription after this date.
Could you please send me a confirmation email once you have processed this cancellation request? Also, please let me know if there are any final steps I need to take on my end.
Thank you for your services until now.
Regards,
[Your Name]
[Signature block to include: Full name, Account number, Address on file, Phone number]
4. Gym Membership Cancellation Email
Subject: 30-Day Notice – Membership Cancellation Request
Dear [Gym Name] Membership Services,
I would like to cancel my gym membership with membership ID [Your Membership Number]. Based on the membership agreement, I am providing this 30-day notice of cancellation.
Please stop all membership charges after [Date – 30 days from now]. I have been a member since [Start Date] on the [type of plan] plan.
If there are any forms I need to fill out or steps I need to follow to complete this cancellation, please let me know right away. Also, please send a written confirmation of this cancellation for my records.
Thank you for the fitness services you have provided.
Best,
[Your Name]
[Signature block to include: Full name, Membership ID number, Email address, Phone number]
5. Daycare Notice Email
Subject: 30-Day Withdrawal Notice – [Child’s Name]
Dear [Daycare Director/Manager Name],
This email serves as our 30-day notice to withdraw [Child’s Name] from [Daycare Center Name]. The last day [Child] will attend will be [Date – 30 days from now].
We want to thank all the staff for the care and attention they have given to [Child] during our time with your center. Your team has created a warm, safe space for [Child] to learn and grow.
Please let us know if there are any final forms we need to complete or procedures we need to follow before [Child’s] last day. Also, please inform us about any remaining balance on our account that needs to be paid.
We would appreciate receiving [Child’s] progress reports and any other materials to take with us on the last day.
Thank you again for everything.
Warm regards,
[Parent/Guardian Name]
[Signature block to include: Child’s full name, Parent/Guardian names, Phone number, Email address]
6. Insurance Policy Cancellation Email
Subject: 30-Day Notice to Cancel Policy #[Your Policy Number]
Dear [Insurance Company Name] Customer Service,
I am writing to cancel my [type of insurance] policy, number [Policy Number], effective [Date – 30 days from now]. This email serves as my 30-day notice as required by the policy terms.
The reason for cancellation is [brief explanation if you wish to share: found better rates/no longer need this type of coverage/etc.].
Please send written confirmation that you have received this cancellation request and that no further payments will be drawn after the cancellation date. If there are any refunds due for payments made beyond the cancellation date, please process those according to company policy.
If you require any additional information from me to process this cancellation, please let me know right away.
Thank you for the coverage you have provided until now.
Regards,
[Your Name]
[Signature block to include: Full name, Policy number, Address on file, Date of birth, Phone number]
7. Rental Property Owner to Tenant Email
Subject: 30-Day Notice – Changes to Lease Agreement
Dear [Tenant Name],
This email serves as a 30-day notice regarding changes to your current lease agreement for the property at [Property Address].
Starting on [Date – 30 days from now], the following changes will take effect:
[Clear bullet points listing changes, such as: – Monthly rent will increase from $X to $Y – Pet policy will change to allow one pet with a $X deposit – Parking policy will change to assigned spots only]
These changes are being made [brief explanation: to align with current market rates/to cover increased property taxes/etc.].
If you wish to continue your tenancy under these new terms, no action is needed. The new terms will automatically go into effect on the date listed above. If you do not wish to accept these changes, please let me know your intent to vacate by [response deadline].
Please contact me with any questions about these changes.
Thank you for your understanding.
Sincerely,
[Your Name]
[Signature block to include: Property management company (if applicable), Owner/Manager title, Phone number, Email address]
8. Contract Work Completion Email
Subject: 30-Day Notice of Project Completion – [Project Name]
Dear [Client Name],
This email serves as my 30-day notice that our work on [Project Name] will be completed as scheduled by [Date – 30 days from now]. According to our contract dated [Original Contract Date], this notice is required before the conclusion of services.
Over the next 30 days, we will focus on:
1. Finishing all remaining deliverables listed in the contract 2. Conducting final quality checks 3. Preparing all project files for handover 4. Training your team on maintenance (if applicable)
Please let me know who will be the main contact person for the final handover. I suggest scheduling a final review meeting during the last week to ensure everything meets your expectations.
It has been a pleasure working on this project with you. If you have any questions or need additional services after completion, please let me know.
Best regards,
[Your Name]
[Signature block to include: Your title, Company name, Project ID number, Phone number, Professional email]
9. Storage Unit Vacancy Email
Subject: 30-Day Notice to Vacate Storage Unit #[Unit Number]
Hello [Storage Facility Name] Management,
I am writing to give my 30-day notice to vacate my storage unit #[Unit Number]. I plan to remove all my belongings and clean the unit by [Date – 30 days from now].
Please let me know: – What condition the unit should be left in – The process for returning my access key/card – How and when my security deposit will be returned – Any final paperwork I need to complete
I have been a customer since [Start Date] and have appreciated the clean, secure facility you provide.
Please confirm receipt of this notice and send any instructions for my final day.
Thank you,
[Your Name]
[Signature block to include: Full name, Unit number, Account number, Phone number, Email address]
10. Childcare Provider Notice Email
Subject: 30-Day Notice – End of Childcare Services
Dear [Parent/Family Name],
I am writing to give you 30 days’ notice that I will no longer be able to provide childcare services for [Child’s Name] after [Date – 30 days from now].
This decision is due to [brief honest reason: family circumstances/career change/moving/etc.]. Please know that caring for [Child’s Name] has been a joy, and this decision was not made lightly.
During these final 30 days, I will: – Help [Child’s Name] adjust to this transition – Gather all their belongings to send home – Prepare a report of their recent milestones and progress – Be available to answer questions about their routines and preferences that might help their next caregiver
If you need help finding a new childcare provider, I would be happy to suggest some options or provide a reference for you.
Thank you for trusting me with [Child’s Name]’s care.
Warmly,
[Your Name]
[Signature block to include: Professional title, Certifications, Home address, Phone number, Email address]
11. Office Space Lease Termination Email
Subject: 30-Day Notice to Terminate Office Lease at [Address]
Dear [Property Manager/Landlord Name],
This email serves as our company’s official 30-day notice to terminate our lease for the office space at [Full Office Address], Suite/Unit [Number]. According to our lease agreement dated [Lease Start Date], we are required to provide this 30-day notice prior to vacating.
Our final day of occupancy will be [Date – 30 days from now]. We plan to have all company property removed and the space cleaned by this date.
Please advise on your move-out inspection process and what specific conditions you expect the office to be left in. We would like to schedule the final walkthrough for [Suggested Date/Time] if that works with your schedule.
Also, please provide instructions for returning all keys, access cards, and parking permits, as well as details on how and when our security deposit will be processed.
We have valued our tenancy in this location and thank you for your professional management.
Regards,
[Your Name]
[Signature block to include: Your title, Company name, Current office phone, Email address, Forwarding address for future correspondence]
12. Vendor Service Termination Email
Subject: 30-Day Notice of Vendor Service Termination
Dear [Vendor Contact Name],
This email serves as our 30-day notice to terminate the [specific service] services that [Vendor Company Name] has been providing to [Your Company Name].
As per our agreement dated [Contract Date], we are providing this notice in writing. The service termination will be effective on [Date – 30 days from now], after which we will no longer require your services.
Please stop all work on that date and submit your final invoice for any outstanding services rendered up to the termination date. We will process this payment according to our standard payment terms.
We request that you: – Return any company property, documents, or data in your possession – Provide all passwords or access credentials related to our account – Complete any knowledge transfer needed before the end date
Thank you for the services your company has provided. Should we need similar services in the future, we will keep you in mind.
Regards,
[Your Name]
[Signature block to include: Your title, Department, Company name, Business phone, Email address]
13. Subscription Box Cancellation Email
Subject: 30-Day Notice to Cancel My [Subscription Box Name] Membership
Hello [Subscription Box Company] Team,
I would like to cancel my subscription to the [Name of Subscription Box], effective 30 days from today. My last box should be the one scheduled for [Month of final shipment].
My account details are: Subscription ID: [Your ID Number] Email Address: [Email on Account] Subscription Type: [Monthly/Quarterly/Annual]
I have enjoyed receiving your boxes for [length of time subscribed], but [brief reason if you wish to share: taking a break/trying something new/etc.].
Please confirm that: 1. This cancellation has been processed 2. I will receive only one more box 3. No charges will be made to my payment method after the final box ships
Thank you for the great products and service you’ve provided.
Best,
[Your Name]
[Signature block to include: Full name, Shipping address, Phone number, Account email]
14. Home Service Provider Cancellation Email
Subject: 30-Day Notice – Cancellation of [Type of Service]
Dear [Service Provider Name],
I am writing to cancel the [type of service: lawn care/cleaning/pest control/etc.] services you currently provide at [Your Address]. According to our service agreement, I am giving the required 30-day notice.
Please make [Date – 30 days from now] the final service date. After this date, please stop all scheduled visits to my property and end any automatic billing.
I want to thank your team for the quality service provided over the past [length of service]. Everyone has been professional and helpful.
Please send confirmation that you have received this cancellation request. Also, please let me know if there are any final steps I need to take or any balance that needs to be paid on my account.
Thank you for your understanding.
Regards,
[Your Name]
[Signature block to include: Full name, Service address, Account number, Phone number, Email address]
15. Roommate Move-Out Notice Email
Subject: 30-Day Notice – Moving Out of [Address]
Hi [Roommate Name],
I wanted to let you know that I’ve decided to move out of our shared apartment. According to our roommate agreement, I’m giving you the 30-day notice required, making my move-out date [Date – 30 days from now].
The reason for my move is [brief explanation: new job location/found my own place/etc.]. This was not an easy decision, as I’ve enjoyed living with you.
Before I move out, I will: – Pay my portion of all bills up through my final day – Clean my bedroom and bathroom thoroughly – Remove all my belongings from common areas – Repair any damage I may have caused
I’d like to schedule a time to talk about how we’ll handle the security deposit, any shared purchases we’ve made, and the process for finding a new roommate if you plan to stay.
I value our [friendship/relationship] and hope this change won’t affect that. Let me know when would be a good time to discuss the details of my move.
Thanks for understanding,
[Your Name]
[Signature block to include: Full name, Phone number, Personal email (not shared household email)]
Conclusion: Effective 30-Day Notices
Writing a good 30-day notice email does not have to be hard. The key points to cover are your clear intent, the exact date of your notice, and any important details about the situation. Always stay polite and professional, even if you are leaving because of problems.
Save a copy of your notice email and any responses you get. This creates a paper trail that can help you if questions come up later about when you gave notice or what was said.
With these samples as your guide, you can write a proper 30-day notice email for almost any situation.