The clock ticks loudly as days pass with no response to your previous emails. You start to wonder if your message got lost or if the person is just too busy to reply. This feeling of uncertainty can make you hesitate to send that third follow-up email. But statistics show that 80% of sales need at least five follow-ups to close a deal. So giving up after two attempts means missing many opportunities.
Third follow-up emails require a perfect mix of being helpful and direct without seeming pushy. These emails often make the difference between getting a response or having your communication fade away. The samples below will show you how to craft third follow-up emails that grab attention and get results.
3rd Follow-Up Email Samples
These email templates will help you craft the perfect third follow-up for various situations, from job applications to sales prospects.
1. Job Application Follow-Up
Subject: Still interested in discussing my application for [Position Name]
Hello [Recipient Name],
I hope this email finds you well. I wanted to check in one more time about my application for the [Position Name] role at [Company Name]. I understand this is a busy time for your team, but I remain very excited about the opportunity to bring my [specific skills] to your organization.
Since my last message, I completed [new certification/project/achievement] that further highlights my qualifications for this role. I believe this adds value to what I can offer [Company Name].
Would it be possible to schedule a brief 15-minute call this week to discuss my application? I’m available [list 2-3 specific times].
Thank you for your consideration,
[Your Name]
[Signature block: Full name, phone number, email, LinkedIn profile, professional title]
2. Sales Prospect Follow-Up
Subject: Quick question about your [specific pain point]
Hi [Recipient Name],
I hope your week is going well. I reached out previously about how [Your Company] helps businesses like [Recipient’s Company] to [solve specific problem].
Many of our clients faced similar challenges with [specific pain point] before working with us. For example, [Company Example] saw a [specific metric improvement] after implementing our solution.
I’d like to share some ideas specifically for [Recipient’s Company] that might help with [pain point]. Could we chat for 10 minutes this Thursday or Friday?
Looking forward to your thoughts,
[Your Name]
[Signature block: Name, title, company, phone number, email, company website, small company logo]
3. Networking Follow-Up
Subject: Following up from [Event Name]
Hi [Recipient Name],
I hope you’ve had a good few weeks since [Event Name]. Our conversation about [specific topic discussed] stayed with me, and I wanted to follow up once more.
As mentioned in my previous emails, I really value your insights on [industry topic], and I believe we could both benefit from staying connected. I recently came across this article on [relevant topic] that made me think of our discussion: [link to article]. I thought you might find it useful.
Would you be open to a short virtual coffee chat sometime next week? I’d love to learn more about your work with [specific project they mentioned].
All the best,
[Your Name]
[Signature block: Name, professional title, phone number, LinkedIn profile URL, brief professional tagline]
4. Client Re-Engagement Follow-Up
Subject: One last idea for [specific benefit]
Hello [Recipient Name],
I hope business has been going well for you at [Client Company]. Since we worked together last [timeframe], our team has developed some new approaches to [relevant business area] that have helped clients like [similar company] achieve [specific result].
Based on our past work together, I think our new [product/service/strategy] could help you [specific benefit]. I’ve attached a quick one-pager with details on how this might fit with your current goals.
Are you available for a 15-minute catch-up call next Tuesday or Wednesday afternoon? I’d like to share how this could work specifically for [Client Company].
Warm regards,
[Your Name]
[Signature block: Full name, company position, phone number, email address, company website URL, professional certification initials if applicable]
5. Conference Speaker Follow-Up
Subject: Final thoughts on speaking at [Conference Name]
Dear [Recipient Name],
As [Conference Name] approaches, I wanted to reach out one more time about adding you to our speaker lineup. Your expertise in [specific area] would greatly benefit our audience of [describe audience].
The feedback from last year’s attendees showed they highly value practical insights on [topic related to recipient’s expertise]. Your talk could fill this need perfectly.
We can offer [specific incentives – free pass, honorarium, exposure opportunities]. The session would only require [time commitment] of your time, and our team will handle all logistics.
Could you let me know by [specific date] if this might work with your schedule?
Thank you for your consideration,
[Your Name]
[Signature block: Full name, conference organizer title, conference name, phone number, email, conference website URL]
6. Partnership Proposal Follow-Up
Subject: Quick update on [Company] partnership opportunity
Hi [Recipient Name],
I hope all is well with you and the team at [Recipient’s Company]. I wanted to share a quick update that might make our potential partnership even more valuable for both our organizations.
Since my last message, we’ve [new development – launched a feature, secured a client, improved metrics] that aligns perfectly with what we discussed. This could help your team [specific benefit] while also supporting our shared goal of [mutual objective].
I’ve put together a simple one-page summary of how this partnership could work, with projected outcomes for both sides. Would you like me to send this over?
Best regards,
[Your Name]
[Signature block: Full name, partnership/business development title, company name, phone, email, small company logo if appropriate]
7. Press Coverage Follow-Up
Subject: Final pitch – [Company/Product] story for [Publication Name]
Hello [Journalist Name],
I hope your week is going well. I wanted to follow up once more about the [Company/Product] story idea for [Publication Name].
Based on your recent article about [related topic], I think your readers would be interested in how [your story angle connects to their interests]. We can provide [specific assets – exclusive data, interviews with leadership, customer stories] to support this story.
To make this as easy as possible for you, I’ve outlined three specific angles that might work for your publication:
1. [First angle with brief description] 2. [Second angle with brief description] 3. [Third angle with brief description]
Would any of these approaches interest you for an upcoming piece?
Thanks for your consideration,
[Your Name]
[Signature block: Full name, PR/communications title, company name, phone number, email address]
8. Vendor Follow-Up
Subject: Next steps for [Service/Product] implementation
Hi [Recipient Name],
I hope this message finds you well. I wanted to check in one final time about moving forward with [Product/Service] for [Recipient’s Company].
Based on our previous discussions, I understand that [key pain point] has been challenging for your team. Many of our clients found that after implementing our solution, they were able to [specific benefit with metrics if possible].
To help with your decision, I’ve attached our streamlined onboarding plan that shows how quickly we can get you set up with minimal disruption to your current operations.
What would be the best way to move this conversation forward?
Kind regards,
[Your Name]
[Signature block: Full name, account executive/sales title, company name, phone number, email, brief company tagline]
9. Invoice Payment Follow-Up
Subject: [Invoice #] – Payment reminder
Dear [Recipient Name],
I hope you’re doing well. This is a friendly final reminder about invoice #[Invoice Number] for $[Amount], which was due on [Due Date].
For your convenience, I’ve attached another copy of the invoice to this email. We offer several payment options:
– Online payment through [payment portal link] – Bank transfer to [account details] – Check mailed to [mailing address]
If you’ve already sent payment, please disregard this message. If you’re having any issues with payment or need to discuss payment options, please let me know and I’d be happy to help.
Thank you for your attention to this matter,
[Your Name]
[Signature block: Full name, accounting/finance title, company name, phone number, email address]
10. Event Registration Follow-Up
Subject: Last chance to register for [Event Name]
Hello [Recipient Name],
With just [timeframe] until [Event Name], I wanted to reach out one last time about your registration. We have only [number] spots remaining, and I’d hate for you to miss out on this opportunity.
As a quick reminder, this event will feature: – [Key highlight 1] – [Key highlight 2] – [Key highlight 3]
Based on your role at [Recipient’s Company], I think you would particularly benefit from the session on [relevant session], which will cover [specific benefits].
You can register here: [Registration Link]. The early bird rate ends on [Date].
Hope to see you there!
[Your Name]
[Signature block: Full name, event coordinator title, company/organization name, phone number, email address, event website URL]
11. Customer Support Follow-Up
Subject: Checking in on your [Product/Service] experience
Hello [Customer Name],
I noticed we haven’t heard back from you regarding the support ticket (#[Ticket Number]) you opened about [brief description of issue].
We want to make sure your experience with [Product/Service] meets your expectations. Has the issue been resolved, or do you still need assistance?
If you’re still experiencing problems, we can: – Schedule a quick call to troubleshoot together – Provide additional documentation specific to your setup – Connect you with a specialist who handles similar cases
Please let us know how we can best help you.
Thank you,
[Your Name]
[Signature block: Full name, customer support title, company name, phone number, email address, support hours, alternative contact methods]
12. Feedback Request Follow-Up
Subject: Your input would really help us improve
Hi [Recipient Name],
I hope you’re doing well. I reached out previously asking for your feedback on your recent experience with [Product/Service/Company], but I understand how busy life can get.
Your opinion would be incredibly valuable in helping us improve. The survey takes less than 5 minutes to complete, and your insights will directly impact how we develop our [offerings/services] going forward.
Here’s the link one more time: [Survey Link]
As a thank you for your time, we’re offering [incentive – discount, free resource, donation to charity, etc.].
Thank you for considering this request,
[Your Name]
[Signature block: Full name, customer experience title, company name, email address, phone number]
13. Content Collaboration Follow-Up
Subject: Final thoughts on [Content Project] collaboration
Hi [Recipient Name],
I hope all is well with you. I wanted to reach out one last time about the potential collaboration on [Content Project] that I mentioned in my previous emails.
After learning more about your work with [Recipient’s Recent Project/Content], I’m even more certain that a collaboration would resonate with both our audiences. Our recent [similar content] received [engagement metrics], and I believe a joint project could perform even better.
We could structure this as [proposed format – guest post, joint webinar, podcast interview, etc.] focusing on [specific topic]. Our team would handle [specific responsibilities] to make this as smooth as possible for you.
Would this type of collaboration interest you? I’m happy to discuss any questions or other ideas you might have.
Best wishes,
[Your Name]
[Signature block: Full name, content/marketing position, company name, email, phone number, relevant social media handles]
14. Appointment Rescheduling Follow-Up
Subject: Rescheduling your appointment with [Company/Person]
Hello [Recipient Name],
I hope you’re having a good week. I wanted to follow up one more time about rescheduling your appointment that was originally set for [original date/time].
We have the following slots available in the coming weeks: – [Date and time option 1] – [Date and time option 2] – [Date and time option 3]
If none of these times work for you, please let me know what days and times would be better for your schedule, and I’ll do my best to accommodate.
For a quick response, you can also book directly through our scheduling system: [Scheduling link]
Looking forward to confirming your new appointment,
[Your Name]
[Signature block: Full name, scheduling coordinator title, company name, phone number, email address, office hours]
15. Former Client Re-Engagement Follow-Up
Subject: How things have changed since we worked together
Hello [Recipient Name],
I hope this email finds you well. It’s been [timeframe] since we worked together on [previous project/service], and I wanted to share some updates that might be relevant to [Recipient’s Company].
Since we last worked together, we’ve made significant improvements to our [product/service], including: – [New feature/improvement 1 with specific benefit] – [New feature/improvement 2 with specific benefit] – [New feature/improvement 3 with specific benefit]
Many of our returning clients have seen [specific results] after coming back to work with us. Based on what I know about your business goals, I think our new [specific offering] could help with [specific goal or challenge].
Would you be open to a quick catch-up call to discuss how the new offerings might align with your current needs?
Warm regards,
[Your Name]
[Signature block: Full name, position title, company name, phone number, email address, company website URL]
Wrap-up: Follow-Up Email Tips
Third follow-up emails often represent your last attempt to get a response. The key to success lies in adding fresh value with each message while maintaining a respectful tone. Notice how each sample above offers something new to the recipient rather than simply asking “Did you get my email?”
When writing your own third follow-up, focus on being brief and specific. Add a clear call to action that makes it easy for the recipient to respond. Most importantly, time your follow-up appropriately based on your relationship with the recipient and the urgency of the matter. With practice and the right approach, your third follow-up emails will help you close more deals, build stronger relationships, and achieve your professional goals.