Getting a job starts with making a good first contact. The right email can open doors to your dream job. Most job seekers struggle with writing emails to hiring managers. They want to sound smart but also friendly. They need to show their skills without sounding like they are bragging.
This guide gives you 15 ready-to-use email samples for different job search steps. Each sample shows you what works best for that step. These emails will help you stand out from other job seekers and get the attention of hiring managers.
Email Samples to Hiring Manager
Here are 15 email samples you can use when contacting hiring managers. Each is written for a different job search step.
1. First Contact After Finding Job Post
Subject: Application for Senior Marketing Manager Position (Job ID: 45678)
Dear Ms. Johnson,
I am writing to apply for the Senior Marketing Manager position posted on your company website. With 8 years of experience in digital marketing and team leadership, I believe my skills match what you are looking for.
My background includes growing social media engagement by 150% at ABC Company and leading campaigns that brought $2 million in new business. I have attached my resume with more details about my work history and skills.
I would love to talk about how my experience could help your marketing team reach its goals. Thank you for looking at my application. I look forward to hearing from you.
Best regards,
[Signature block: Full name, phone number, email address, LinkedIn profile link]
2. Following Up After Submitting Application
Subject: Following Up – Marketing Manager Application (John Smith)
Hello Mr. Garcia,
I applied for the Marketing Manager position at XYZ Company last week through your online portal. I wanted to check if you received my application and see if you need any other information from me.
I remain very excited about the chance to join your team. The recent launch of your new product line was very impressive, and I would be thrilled to contribute to such creative work.
Thank you for your time. I look forward to speaking with you soon about this role.
Sincerely,
[Signature block: Full name, phone number, email address, application reference number]
3. Thank You After First Interview
Subject: Thank You – Marketing Manager Interview
Dear Ms. Taylor,
Thank you for taking the time to speak with me yesterday about the Marketing Manager position. I enjoyed our talk and learning more about your team’s goals.
Our talk about your plans to grow the business in Asian markets was very interesting. My past work with global campaigns would fit well with this new direction.
The position sounds like a perfect match for my skills and career goals. Please let me know if you need any other details from me to help with your decision.
Thanks again for the opportunity. I look forward to hearing from you soon.
Warm regards,
[Signature block: Full name, phone number, email, link to portfolio]
4. After Second Interview
Subject: Thank You for the Second Interview – Marketing Manager Role
Dear Mr. Johnson and Team,
Thank you for the second interview yesterday for the Marketing Manager position. Meeting more team members gave me an even better feel for your company culture.
I was excited to hear about the upcoming project to redo the company website. My experience with website launches at my current job has taught me how to manage such projects while keeping daily marketing tasks on track.
After our talks, I am even more excited about joining your team. The values and work style at your company match what I look for in a workplace.
Please reach out if you have any more questions. I am happy to provide any details that would help with your choice.
Thank you again for your time and thought during this process.
Best wishes,
[Signature block: Full name, cell phone, email address, professional website link]
5. Asking About Application Status
Subject: Status Update Request – Marketing Manager Application
Dear Hiring Team,
I hope this email finds you well. I applied for the Marketing Manager position at ABC Company on March 15th and had an interview with Ms. Smith on March 25th.
I wanted to check on the status of my application. I remain very interested in this role and joining your team.
Thank you for your time. I look forward to any updates you can share.
Kind regards,
[Signature block: Full name, phone, email, date of interview]
6. Cold Email to Hiring Manager
Subject: Marketing Expert With 8+ Years Experience – Open to New Chances
Dear Mr. Williams,
My name is Jane Doe, and I was looking at XYZ Company’s recent growth in the health products market. Your focus on natural products speaks to my personal values and professional background.
I have spent the last 8 years working in marketing for health brands, helping my current company grow sales by 45% through targeted digital campaigns. I led a team that won a regional marketing award for our latest product launch.
Would you have 15 minutes to chat about any current or future marketing needs at your company? I would love to learn more about your goals and share how my skills might help.
Thank you for your time.
Regards,
[Signature block: Full name, current job title, phone number, email, LinkedIn profile]
7. Reaching Out to Recruiter
Subject: Marketing Professional Seeking New Chances – Referred by John Smith
Dear Ms. Davis,
John Smith suggested I contact you about marketing jobs you might be filling. John and I worked together at ABC Company for three years, and he spoke highly of your recruiting skills.
I have 7 years of marketing experience with a focus on digital campaigns and brand building. My latest project grew online sales by 35% in just six months. My resume is attached with more details.
I am looking for a mid to senior marketing role where I can use my skills in a growing company. Would you have time for a quick call this week to talk about any roles that might match my background?
Thank you for your help.
Best,
[Signature block: Full name, phone number, email, LinkedIn profile, referral name]
8. Networking Follow-Up
Subject: Great Meeting You at Marketing Conference – Jane Doe
Dear Mr. Roberts,
It was nice meeting you at the Digital Marketing Conference yesterday. I enjoyed our talk about the changes in social media marketing and your views on where the field is heading.
As I mentioned, I have been working in marketing for 6 years with a focus on social media campaigns. Your point about video content becoming more key really matched what I have seen in my recent projects.
I would love to continue our talk over coffee sometime. I am also open to learning about any marketing roles at your company that might match my skills.
Thank you again for the great chat. I hope our paths cross again soon.
Warm regards,
[Signature block: Full name, phone, email, LinkedIn profile, brief note about where you met]
9. After a Job Offer
Subject: Job Offer for Marketing Manager – Questions
Dear Ms. Thompson,
Thank you for offering me the Marketing Manager position. I am thrilled about the chance to join your team at XYZ Company.
I have a few questions about the job offer:
1. The start date is listed as May 15th. Would it be possible to start on May 22nd instead? This would allow me to finish a key project at my current job.
2. Could you share more details about the health benefits package?
3. Is the bonus plan based on personal goals, team goals, or both?
Thank you for your help with these questions. I look forward to joining your team soon.
Best regards,
[Signature block: Full name, phone number, email, job offer reference number]
10. Accepting a Job Offer
Subject: Accepting Marketing Manager Position – Jane Doe
Dear Mr. Anderson,
I am happy to accept the Marketing Manager position at XYZ Company. Thank you for this great chance.
As we talked about, I will start on Monday, May 15th. I will complete all paperwork before that date.
I am excited to join the team and help reach the marketing goals we talked about. Thank you for your trust in my skills.
I look forward to starting this new chapter of my career at XYZ Company.
Sincerely,
[Signature block: Full name, new title, start date, personal phone number, email]
11. Turning Down a Job Offer
Subject: Marketing Manager Position – Jane Doe
Dear Ms. Wilson,
Thank you for offering me the Marketing Manager position at XYZ Company. I truly value the time you spent with me during the hiring process.
After much thought, I have decided to turn down this job offer. I received another offer that better fits my career goals at this time.
I enjoyed meeting you and your team. XYZ Company has a great work setting, and I was impressed by your growth plans.
Thank you again for this chance. I wish you and your team great success.
Best wishes,
[Signature block: Full name, phone number, email, personal note of thanks]
12. Asking for Feedback After Rejection
Subject: Request for Feedback – Marketing Manager Application
Dear Mr. Thomas,
Thank you for letting me know about your hiring choice for the Marketing Manager position. While I am sad not to join your team, I respect your decision.
I would greatly value any feedback you could share about my application or interview. Your thoughts would help me grow as a marketing professional.
Thank you for the time you spent on my application. I wish you and your new hire great success.
Kind regards,
[Signature block: Full name, phone, email, date of interview]
13. Requesting an Information Meeting
Subject: Request for 15-Minute Chat About Marketing Careers at XYZ
Dear Ms. Lee,
My name is John Smith, and I am a marketing professional with 5 years of experience in digital advertising. I have been following XYZ Company and am impressed by your recent social media campaigns.
I am not job hunting right now but would love to learn more about your marketing team for future career planning. Would you have 15 minutes to chat by phone or over coffee about what it’s like to work at XYZ?
I promise to keep our talk brief and focused. Any insights you could share would be highly valued.
Thank you for your time and thought.
Best regards,
[Signature block: Full name, current job title, phone, email, LinkedIn profile]
14. Staying in Touch After Rejection
Subject: Keeping in Touch – Jane Doe
Dear Ms. Brown,
I hope you are doing well. I wanted to thank you again for the chance to interview for the Marketing Manager role last month. While I was not the right fit this time, I remain interested in joining your team if other chances come up.
I saw the press release about your new product line. The video campaign looks amazing and has already caught lots of attention in my professional network.
Please keep me in mind for future marketing roles that match my skills. I will also check your careers page often.
All the best to you and your team.
Warm regards,
[Signature block: Full name, phone, email, LinkedIn profile, link to portfolio]
15. Following Up After Long Silence
Subject: Checking In – Marketing Position
Dear Mr. Clark,
I hope this email finds you well. I applied for the Senior Marketing position at XYZ Company six weeks ago on February 10th and had a first interview with you on February 20th.
Since I have not heard back, I wanted to check if the position is still open. I remain very interested in this role and believe my marketing background would be valuable to your team.
I understand hiring processes take time. If you need any more details from me or would like to set up another talk, please let me know.
Thank you for your time.
Sincerely,
[Signature block: Full name, phone, email, date of last contact]
Wrap-up: Email Templates for Job Search
These 15 email samples give you tried and tested ways to talk to hiring managers. Each one is made for a different step in your job search journey. From first contact to thank you notes, these emails will help you make a good mark.
The key to a good email is keeping it short, clear, and focused on what you bring to the table. Always check your emails for any spelling or grammar mistakes before hitting send.
Adjust these samples to fit your own job search. With the right words, you can stand out from the crowd and get that dream job you want.