Landing a job starts with getting noticed by recruiters. Sending your resume through email needs care and thought. The right email can open doors to job talks and offers. The wrong one might end up lost or ignored.
This guide gives you 15 ready-to-use email samples for different job search needs. Each sample shows how to grab attention, share your value, and ask clearly for what you want. Use these as starting points and change them to fit your own job search.
Email Samples to Recruiter with Resume
Here are 15 email samples you can use when sending your resume to recruiters. Each has a different style to match various job search situations.
1. Basic Application Email
Subject: Application for [Job Title] – [Your Name]
Dear [Recruiter’s Name],
I hope this email finds you well. I am writing to apply for the [Job Title] position at [Company Name] that I saw posted on [Where You Found the Job]. With [X] years of experience in [Relevant Field] and a proven track record of [Key Achievement], I believe I would be a great fit for your team.
My attached resume details my background, skills, and achievements. Key highlights include: – [Achievement 1] – [Achievement 2] – [Achievement 3]
I am excited about the opportunity to bring my skills to [Company Name] and help [Specific Goal Related to the Position]. I would welcome the chance to discuss how my background aligns with your needs.
Thank you for your time and consideration. I look forward to hearing from you.
Best regards,
[Your Name] [Your Phone Number] [Your Email] [LinkedIn Profile URL]
2. Referral-Based Introduction
Subject: Referred by [Referrer’s Name] – [Your Name] for [Position]
Hello [Recruiter’s Name],
My colleague [Referrer’s Name] suggested I contact you about the [Position] opening at [Company Name]. [Referrer] and I worked together at [Company] where I led [Specific Project/Team], and they thought my skills in [Key Skill Area] might be valuable to your team.
As a [Your Current/Most Recent Title] with [X] years in [Industry], I have built expertise in: – [Skill/Experience Area 1] – [Skill/Experience Area 2] – [Skill/Experience Area 3]
What draws me to [Company Name] is [Specific Aspect of the Company You Admire]. I believe my background in [Relevant Experience] could help your team [Achieve Specific Goal].
I’ve attached my resume for your review. If my background matches your needs, I would enjoy talking about how I might add value to your team.
Thanks for your consideration,
[Your Name] [Your Phone Number] [Your Email] [LinkedIn Profile URL]
3. Follow-Up After Networking Event
Subject: Great Meeting You at [Event Name] – [Your Name]
Dear [Recruiter’s Name],
It was a pleasure speaking with you at the [Event Name] last [Day]. Our chat about [Topic You Discussed] was very helpful, and I appreciated your insights on [Something They Shared].
As we discussed, I am currently seeking new opportunities in [Field/Industry]. With [X] years of experience as a [Your Role], I have helped [Previous Companies] achieve [Specific Results]. My skills in [Key Skills] align well with what you mentioned your team needs right now.
I’ve attached my resume as promised. The section on [Specific Section] shows my experience with [Relevant Skill/Project They Might Be Interested In].
Would you have 15 minutes in the coming week for a quick call to discuss potential openings at [Company Name]? I’m free [Suggest 2-3 Time Slots].
Thank you again for the great conversation at the event.
Warm regards,
[Your Name] [Your Phone Number] [Your Email] [LinkedIn Profile URL]
4. Cold Outreach to Company of Interest
Subject: [Mutual Connection/Interest] & My Interest in [Company Name]
Dear [Recruiter’s Name],
Your company’s recent [Achievement/News/Product Launch] caught my attention, and I was particularly impressed by [Specific Aspect]. As someone passionate about [Industry/Field], I’ve followed [Company Name]’s growth for some time.
I currently work as a [Your Position] at [Current Company], where I’ve [Brief Accomplishment]. My background includes:
– [Experience Point 1] – [Experience Point 2] – [Relevant Skill That Matches Company Needs]
After reading about your [Recent Company Initiative or Challenge], I believe my experience with [Relevant Skill/Experience] could be valuable to your team. I’d love to learn about current or upcoming openings that might match my background.
I’ve attached my resume for your reference. Please let me know if you need any additional information.
Thank you for your time,
[Your Name] [Your Phone Number] [Your Email] [LinkedIn Profile URL]
5. Response to Posted Job Opening
Subject: Experienced [Your Profession] Applying for [Exact Job Title] (Job ID: [If Available])
Dear [Recruiter’s Name],
I am excited to apply for the [Exact Job Title] position posted on [Job Board/Company Website]. With [X] years of experience in [Relevant Field] and a proven ability to [Key Skill From Job Description], I am confident in my ability to make valuable contributions to your team.
The job description mentions you need someone who can [Main Requirement]. In my current role as [Current Title] at [Current Company], I have:
– [Specific Achievement Related to Job Requirements] – [Another Relevant Achievement with Numbers if Possible] – [Third Achievement That Matches Their Needs]
What attracts me most to this role is the opportunity to [Something Specific About the Role]. My background in [Relevant Experience] has prepared me well for the challenges described in your posting.
My resume is attached for your review. I would welcome the chance to discuss how my skills and experience align with your needs.
Thank you for considering my application,
[Your Name] [Your Phone Number] [Your Email] [LinkedIn Profile URL]
6. Re-establishing Contact With Previous Recruiter
Subject: Reconnecting – [Your Name], [Brief Context of Previous Contact]
Hi [Recruiter’s Name],
We spoke [Timeframe] ago about opportunities at [Company Name] when I was exploring options as a [Previous Role You Discussed]. While the timing wasn’t right then, I wanted to reach out as my situation has changed.
Since we last spoke, I’ve gained additional experience in [New Skill/Experience Area], including:
– [New Accomplishment] – [New Certification or Training] – [New Responsibility That Enhances Your Profile]
I’m now actively looking for a new role as a [Target Position], and I remembered your mention of [Something They Told You About Future Openings/Company Growth]. Has anything opened up that might match my background?
I’ve attached my updated resume reflecting my recent experience. I’d appreciate the chance to catch up and discuss current or upcoming opportunities at [Company Name].
Thanks for staying connected,
[Your Name] [Your Phone Number] [Your Email] [LinkedIn Profile URL]
7. Internship Application for Students
Subject: [University Name] Student Seeking [Type] Internship – [Your Name]
Dear [Recruiter’s Name],
As a [Year] student in [Your Program] at [University Name], I am writing to express my interest in the [Specific Internship] position at [Company Name].
Through my coursework in [Relevant Courses] and projects such as [Project Example], I have built skills in [Relevant Skills]. My [Club/Organization] involvement as [Your Role] has also helped me develop strong [Soft Skills] abilities.
What draws me to [Company Name] is [Specific Reason You’re Interested]. I believe an internship with your team would allow me to both contribute meaningfully and grow professionally in [Specific Area].
My resume is attached, highlighting my relevant coursework, skills, and activities. I am available to start [Available Start Date] and can commit to [Full-time/Part-time] hours through [End Date].
Thank you for considering my application. I would be happy to provide any additional information you need.
Sincerely,
[Your Name] [Your Phone Number] [Your Email] [LinkedIn Profile URL (if you have one)]
8. Career Changer Highlighting Transferable Skills
Subject: [Your Name] – Career Transition to [Target Field]
Dear [Recruiter’s Name],
My name is [Your Name], and I am reaching out about opportunities in [Target Field] at [Company Name]. After [X] successful years as a [Previous Career], I am making a strategic career change to apply my skills in a new context.
While my title has been [Previous Title], my work has always involved [Transferable Skill Area]. For example:
– At [Previous Company], I [Example of Transferable Skill in Action] – I led a team that [Another Example That Relates to New Field] – My [Specific Technical or Soft Skill] has been consistently praised by managers
I’ve prepared for this transition by [Relevant Training/Education/Certification]. Combined with my background in [Relevant Previous Experience], I bring a unique perspective that can benefit your team.
The attached resume details both my previous work and my relevant skills for [Target Field]. I would value the opportunity to discuss how my background could be an asset to [Company Name].
Thank you for considering a non-traditional candidate,
[Your Name] [Your Phone Number] [Your Email] [LinkedIn Profile URL]
9. Reaching Out to Former Colleague Now in Recruiting
Subject: Catching Up and Exploring Opportunities at [Their Company]
Hello [Former Colleague’s Name],
How have you been? I saw on LinkedIn that you’ve taken on a recruiting role at [Their Company]. Congratulations on the new position! It seems like a great fit for your skills in [Something You Know About Them].
Since we worked together at [Previous Shared Company], I’ve moved on to [Brief Description of What You’ve Done Since]. Most recently, as a [Current/Recent Title], I’ve been [Key Responsibility/Achievement].
I’ve always respected [Their Company]’s approach to [Something Positive About the Company], and I’ve been thinking about seeking new challenges. Would you be open to telling me a bit about the culture and any openings that might match someone with my background in [Your Area of Expertise]?
I’ve attached my current resume for reference. Perhaps we could catch up over coffee or a quick call in the coming weeks?
It would be great to reconnect regardless,
[Your Name] [Your Phone Number] [Your Email] [LinkedIn Profile URL]
10. Senior Professional Seeking Executive Role
Subject: Senior [Your Field] Leader – [Specific Executive Position] Opportunity
Dear [Recruiter’s Name],
With over [X] years of leadership experience in the [Industry] sector, I am writing to explore the [Specific Executive Position] opportunity at [Company Name].
As [Current/Recent Title] at [Current/Recent Company], I have:
– Led teams of [Team Size] professionals across [Number] locations/departments – Driven [Specific Business Outcome] resulting in [Measurable Result] – Successfully navigated [Industry Challenge] while maintaining [Positive Outcome]
My leadership style focuses on [Your Leadership Philosophy], which has proven effective in [Specific Business Context]. I am particularly drawn to [Company Name]’s mission to [Company Goal/Value] and see alignment with my own professional values.
The attached resume provides details of my career progression and key achievements. I would welcome a conversation about how my leadership experience could support [Company Name]’s strategic goals in today’s challenging market.
Thank you for your consideration,
[Your Name] [Your Phone Number] [Your Email] [LinkedIn Profile URL]
11. Recent Graduate Seeking First Professional Position
Subject: [University] Graduate with [Relevant Degree] – Entry-Level [Position] Application
Dear [Recruiter’s Name],
As a recent graduate from [University] with a degree in [Field of Study], I am eager to begin my career in [Industry/Field] and am writing to apply for the [Exact Position Title] at [Company Name].
During my studies, I focused on [Relevant Coursework/Concentration] and completed projects including:
– [Class Project/Thesis Title] where I [What You Did and Result] – [Internship or Volunteer Experience] that built skills in [Relevant Skills] – [Student Leadership Role] where I learned [Relevant Lessons]
What attracts me to [Company Name] is [Specific Aspect of Company]. I am particularly excited about your work in [Company Project/Product/Service] and believe my fresh perspective and training in [Relevant Skill] would allow me to contribute to your team while growing professionally.
My resume is attached, highlighting my education, projects, and the skills I’ve developed. I would be thrilled to discuss how I can bring value to your team as a new professional.
Thank you for considering my application,
[Your Name] [Your Phone Number] [Your Email] [LinkedIn Profile URL]
12. Response to a Recruiter’s Initial Outreach
Subject: Re: [Their Original Subject Line]
Hello [Recruiter’s Name],
Thank you for reaching out about the [Position Title] role at [Company Name]. I appreciate you thinking of me, and I am indeed interested in learning more about this opportunity.
Your description of the position aligns well with my experience as a [Current/Recent Title]. Some relevant highlights from my background include:
– [Key Experience Point Related to What They Mentioned] – [Accomplishment That Shows You Can Handle The Role] – [Skill or Project Directly Relevant to Their Needs]
I’m particularly interested in what you mentioned about [Something Specific From Their Email]. Could you share more about [Specific Question About the Role or Company]?
I’ve attached my current resume for your review. I would welcome the chance to discuss the opportunity in more detail. My availability for a call this week is [Provide Some Time Slots].
Thank you again for thinking of me,
[Your Name] [Your Phone Number] [Your Email] [LinkedIn Profile URL]
13. Freelancer Seeking Contract Work
Subject: Experienced [Your Specialty] Available for [Type of Project] Projects
Dear [Recruiter’s Name],
I hope this email finds you well. I’m reaching out because I see [Company Name] occasionally works with freelance [Your Specialty] professionals. As an established freelancer with [X] years of experience, I wanted to introduce myself for current or future project needs.
My work includes projects such as:
– [Project Example 1] for [Client], which resulted in [Positive Outcome] – [Project Example 2] for [Client], completed [On Time/Under Budget/With Specific Result] – [Project Example 3] showing my skills in [Specific Technical Skill They Might Need]
Clients appreciate my [Key Strength], reliability, and ability to [Specific Valuable Skill]. I specialize in [Your Niche] but also have experience with [Related Area].
My resume is attached, along with my standard rates and availability for the coming months. I would be happy to discuss how I might support your team on a contract basis for upcoming projects.
Thank you for your consideration,
[Your Name] [Your Phone Number] [Your Email] [Website/Portfolio Link] [LinkedIn Profile URL]
14. Re-application After Previous Rejection
Subject: Renewed Interest in Opportunities at [Company Name] – [Your Name]
Dear [Recruiter’s Name],
We spoke [Timeframe] ago when I applied for the [Previous Position] role at [Company Name]. While I wasn’t selected for that position, I have kept [Company Name] on my radar as a place I’d like to work because of [Genuine Reason].
Since our last contact, I have:
– Gained additional experience in [New Relevant Skill/Area] – Completed [New Certification/Training/Project] to strengthen my capabilities – Taken on new responsibilities that include [Something Relevant to Their Needs]
I noticed you recently posted a [New Position Title] role that appears to be a good match for my current skills and experience. I believe the concerns raised during my previous application have been addressed through my recent professional growth.
My updated resume is attached. I would appreciate the opportunity to discuss how my enhanced qualifications might now be a better fit for your team’s needs.
Thank you for reconsidering my application,
[Your Name] [Your Phone Number] [Your Email] [LinkedIn Profile URL]
15. Pursuing Relocation Opportunities
Subject: [Your Current Location] [Your Profession] Seeking Opportunities in [Target Location]
Dear [Recruiter’s Name],
I am an experienced [Your Profession] currently based in [Current Location], planning to relocate to [Target Location] by [Timeframe]. I am reaching out to explore potential opportunities with [Company Name] that would utilize my background in [Your Specialty].
In my current role as [Current Title] at [Current Company], I have:
– [Achievement Relevant to Your Target Role] – [Responsibility That Shows Transferable Value] – [Skill That Would Be Valuable in New Location]
My decision to relocate to [Target Location] is [Brief Personal/Professional Reason if Appropriate]. I am particularly interested in [Company Name] because [Specific Reason].
The attached resume outlines my professional experience and accomplishments. My relocation is [Firm/Flexible] and I [Do/Do Not] require relocation assistance. I am available for [Video/Phone] interviews and can visit [Target Location] for in-person meetings [Timeframe, if Applicable].
Thank you for considering my application. I look forward to the possibility of bringing my skills to [Company Name] in [Target Location].
Best regards,
[Your Name] [Your Phone Number] [Your Email] [LinkedIn Profile URL]
Wrap-up: Resume Email Samples
Sending a strong email with your resume can make a big difference in your job search. The 15 samples above cover many common situations job seekers face. Pick the one closest to your needs and make changes to fit your own story.
The best emails to recruiters are short, clear, and show why you’re right for the job. Always check your email for mistakes before sending. Add a professional signature block with your contact details. And follow up if you don’t hear back after about a week.
Remember that each email is your chance to make a good first impression. Take time to make it personal and tie your skills to what the company needs. Good luck with your job search!