20 Friendly Reminder Email Samples

That’s where this guide comes in. We’ve put together 20 friendly reminder email samples for a variety of situations.

Whether you’re following up on a job application, requesting a meeting, or just checking in on a project, we’ve got you covered.

These templates will help you strike the right tone and get the response you need.

Friendly Reminder Email Samples

Here are 20 friendly reminder email samples to help you get the response you need:

1. Gentle Follow-Up on Outstanding Invoice

Subject: Friendly Reminder: Invoice #1234 Due Date Approaching

Hi [Name],

I hope this email finds you well. I wanted to send a quick reminder that Invoice #1234, which we sent on [date], is due on [date]. The outstanding balance is [amount].

If you have any questions about the invoice or need any additional information, please don’t hesitate to reach out. We’re happy to help in any way we can.

If you’ve already sent payment, please disregard this message and accept our thanks. If not, we would greatly appreciate if you could process the payment at your earliest convenience.

Thank you for your attention to this matter and your continued business. We look forward to receiving your payment soon.

Best regards,

[Your Name]

2. Requesting RSVP Confirmation for Event

Subject: Reminder: Please Confirm Your Attendance at [Event Name]

Dear [Name],

We are excited to host [Event Name] on [date] at [location]. We sent out an invitation a few weeks ago and wanted to follow up to confirm your attendance.

If you plan to attend, RSVP by [deadline] so we can finalize our arrangements. You can RSVP by replying to this email or by clicking the link below:

[RSVP Link]

If you are unable to attend, please let us know so we can adjust our plans accordingly.

We look forward to seeing you at [Event Name]. If you have any questions or need any additional information, please don’t hesitate to reach out.

Best,

[Your Name]

3. Following Up on a Job Application Status

Subject: Checking In: [Job Title] Application Status

Dear [Hiring Manager’s Name],

I hope this email finds you well. I am writing to follow up on the status of my application for the [Job Title] position at [Company Name]. I submitted my application on [date] and am very excited about the opportunity to contribute to your team.

I understand that the hiring process can take some time, but I wanted to express my continued interest in the role and check if there are any updates you can share. Please let me know if there is any additional information I can provide to support my application.

Thank you for your time and consideration. I look forward to hearing from you about the next steps in the process.

Best regards,

[Your Name]

4. Requesting Overdue Project Deliverables

Subject: Friendly Reminder: [Project Name] Deliverables Overdue

Hi [Name],

I hope you’re doing well. I wanted to touch base about the deliverables for [Project Name]. According to our project timeline, the following items were due on [date]:

– Deliverable 1

– Deliverable 2

– Deliverable 3

I haven’t received these items yet, so I wanted to check in and see if you need any assistance or clarification to complete them. Please let me know the status of these deliverables and when I can expect to receive them.

If you’re experiencing any challenges or roadblocks, I’m here to help. We can schedule a quick call to discuss any issues and make a plan to get things back on track.

Looking forward to your update and working together to keep [Project Name] moving forward.

Thanks,

[Your Name]

5. Prompting Client for Information to Start Project

Subject: Information Needed to Kick Off [Project Name]

Dear [Client Name],

I hope this email finds you well. We are excited to get started on [Project Name], but before we can dive in, we need some additional information from you.

Could you please provide the following details by [deadline]?

1. [Info Item 1]

2. [Info Item 2]

3. [Info Item 3]

Having this information will allow us to [benefit of having info, e.g., create a tailored strategy, develop a comprehensive project plan, etc.]. We want to ensure that we are aligned with your goals and expectations from the start.

If you have any questions or need clarification on what we’re requesting, please don’t hesitate to ask. We’re here to support you throughout this process.

Thank you in advance for providing these details. We’re looking forward to collaborating with you and bringing [Project Name] to life.

Best regards,

[Your Name]

6. Following Up to Confirm Scheduled Meeting

Subject: Quick Check-In: [Meeting Name] on [date] at [time]

Hi [Name],

I wanted to touch base and confirm our upcoming meeting for [Meeting Name] on [date] at [time]. We’ll be discussing [key agenda items].

Please let me know if this date and time still work for you, or if we need to reschedule. Also, if there are any additional topics you’d like to cover during our meeting, feel free to add them to the agenda.

Here are the meeting details for your reference:

– Date: [date]

– Time: [time]

– Location: [location or video conference link]

– Agenda:

• 1. [Agenda Item 1]
• 2. [Agenda Item 2]
• 3. [Agenda Item 3]

I’m looking forward to a productive discussion. See you [the day of the meeting]!

Best,

[Your Name]

7. Requesting Attendance Confirmation for Training Session

Subject: Reminder: Please Confirm Your Attendance for [Training Name]

Dear [Name],

I’m reaching out to confirm your attendance for the upcoming [Training Name] session on [date] at [time]. This training is an important part of our [relevant initiative, e.g., professional development program, new software rollout, etc.] and we want to ensure that everyone has the opportunity to participate.

Please reply to this email by [deadline] to let us know if you will be attending. If you have any conflicts or questions, please let me know and we’ll work to accommodate your needs.

Here are the training details for your reference:

– Date: [date]

– Time: [time]

– Location: [location or video conference link]

– Agenda:

• 1. [Agenda Item 1]
• 2. [Agenda Item 2]
• 3. [Agenda Item 3]

We value your participation and look forward to seeing you at the training session.

Best regards,

[Your Name]

8. Gentle Nudge for Feedback on Submitted Work

Subject: Friendly Reminder: Feedback Requested on [Work Item]

Hi [Name],

I hope this email finds you well. I wanted to follow up on the [Work Item] I submitted on [date]. I know you’re busy, but I was hoping to get your feedback so I can move forward with the next steps.

If you have any questions or need any additional context to provide feedback, please let me know. I’m happy to hop on a quick call or provide more details via email.

I understand that providing feedback takes time, so if you need more time to review, just let me know when you expect to have your comments ready. Your insights are valuable to me and I want to ensure I’m aligned with your expectations.

Thank you in advance for your time and perspective. I’m looking forward to hearing your thoughts on [Work Item].

Best,

[Your Name]

9. Requesting Update on Project Status from Team Member

Subject: Checking In: [Project Name] Status Update

Hi [Name],

I hope you’re having a great week. I wanted to touch base and get an update on your progress with [Project Name]. Last we spoke, you were working on [specific tasks or milestones]. How’s that going?

Please let me know where things stand and if there’s anything you need from me or the team to keep moving forward. If you’re facing any challenges or roadblocks, I’m here to help navigate them.

Could you please provide a brief status update by [deadline]? This will help me keep the project dashboard current and ensure we’re on track to meet our goals.

Thank you for all your hard work on [Project Name]. Your efforts are greatly appreciated!

Best,

[Your Name]

10. Gently Reminding a Colleague about a Favor

Subject: Friendly Reminder: [Favor Description]

Hey [Name],

I hope you’re doing well and enjoying your week. I wanted to follow up on a favor I asked of you last [day/week]. I was hoping you could [brief description of favor, e.g., introduce me to your contact at XYZ Company, review my presentation deck, provide feedback on my proposal, etc.].

I completely understand if you haven’t had a chance to get to it yet. I know how busy things can get. If you need more time, no worries at all – just let me know when you think you might be able to [complete favor].

If there’s any additional information I can provide to make this easier for you, please don’t hesitate to ask. I’m happy to help in any way I can.

Thanks again for your help with this. I appreciate you taking the time out of your busy schedule.

Best,

[Your Name]

11. Following Up on Missing Information in a Submitted Form

Subject: Missing Information: [Form Name]

Dear [Name],

Thank you for submitting your [Form Name]. We appreciate you taking the time to provide us with this important information.

However, upon reviewing your submission, we noticed that some required fields were left blank. To process your [form type, e.g., application, request, etc.], we need the following additional details:

1. [Missing Info 1]

2. [Missing Info 2]

3. [Missing Info 3]

Please reply to this email with the missing information by [deadline]. This will allow us to [benefit of having complete info, e.g., evaluate your eligibility, fulfill your request promptly, etc.].

If you have any questions about the information we’re requesting or need assistance completing the form, please don’t hesitate to reach out. We’re here to help.

Thank you in advance for providing the missing details. We look forward to [next steps after receiving info].

Best regards,

[Your Name]

12. Politely Asking for Feedback on a New Initiative

Subject: Your Feedback Requested: [Initiative Name]

Dear [Name],

We recently launched [Initiative Name], a new [program/product/service] designed to [the goal of the initiative]. As a valued [customer/partner/stakeholder], your feedback is critical to helping us understand how well we’re meeting your needs and where we can improve.

If you have a few minutes, we would greatly appreciate it if you could share your thoughts on [Initiative Name]. Specifically, we’re interested in hearing about:

– Your overall experience with [Initiative Name]

– What you liked best about [Initiative Name]

– Areas where we could improve [Initiative Name]

– Any additional features or benefits you’d like to see

Please reply to this email with your feedback by [deadline], or feel free to reach out if you’d prefer to share your thoughts over a quick call.

We value your input and look forward to hearing your perspective. Your feedback will help shape the future of [Initiative Name] and ensure we’re delivering the best possible [product/service/experience].

Thank you in advance for your time and insights.

Best regards,

[Your Name]

13. Checking In on a Personal Matter

Subject: Checking In

Hey [Name],

I wanted to check in and see how you’re doing. I know you’ve been going through a tough time with [personal matter] lately. I’ve been thinking about you and wanted to let you know that I’m here if you need anything, whether it’s a listening ear, some help with errands, or just a distraction.

Please don’t hesitate to reach out, even if it’s just to chat. I’m happy to lend my support in any way I can.

I also wanted to gently remind you about [pending item, e.g., a form that needs completing, a decision that needs to be made, etc.], but I completely understand if that’s not your top priority right now. If you need more time or assistance with this, just let me know.

Most importantly, I hope you’re taking care of yourself during this challenging time. Remember, your well-being comes first.

Sending you positive thoughts,

[Your Name]

14. Requesting a Status Update on a Proposal

Subject: [Proposal Name] Status Update

Dear [Client Name],

I hope this email finds you well. I wanted to touch base regarding the proposal for [Proposal Name] that we submitted on [date]. I know you and your team have been carefully reviewing the details, and I wanted to check in on the status of your decision.

Please let me know if there are any additional questions I can answer or information I can provide to help in your evaluation process. I’m happy to clarify any points or discuss the proposal further.

If you have an estimated timeline for when we can expect a decision, that would be greatly appreciated. This will help us plan our resources and ensure we’re prepared to move forward if our proposal is accepted.

Thank you again for considering [Company Name] for this opportunity. We’re excited about the potential of working with you and your team on [Proposal Name].

Looking forward to hearing from you,

[Your Name]

15. Politely Reminding a Team Member of an Overdue Task

Subject: Gentle Reminder: [Task Name] Status

Hi [Name],

I hope you’re having a good week. I wanted to touch base about the status of [Task Name]. According to our project timeline, this task was due on [original due date].

I know unexpected issues can come up and priorities can shift, so if you need more time to complete [Task Name], please let me know. We can work together to adjust the timeline and ensure you have the support you need.

If the task is already complete, could you please update the status in our project management tool? This will help keep everyone on the same page and ensure our progress is accurately reflected.

Please let me know if you have any questions or if there’s anything I can assist with to help move [Task Name] forward.

Thanks for all your hard work on this project!

Best,

[Your Name]

16. Following Up with a Colleague on the Status of a Joint Project

Subject: [Project Name] Collaboration Update

Hi [Name],

I hope this email finds you well. I wanted to check in on our joint work on [Project Name]. Last we spoke, we had divided up the following tasks:

– [Your Task 1]

– [Your Task 2]

– [Colleague’s Task 1]

– [Colleague’s Task 2]

I’ve been making good progress on my end and wanted to share a quick update:

– [Your Task 1]: [status update]

– [Your Task 2]: [status update]

I’m looking forward to seeing how our pieces come together. Could you please provide a brief update on your tasks when you have a moment? I’m particularly interested in [specific question or area of collaboration].

Also, let me know if you need any support or resources from my end to keep things moving forward.

Thanks for your partnership on [Project Name]. I’m excited to see what we accomplish together!

Best,

[Your Name]

17. Requesting Confirmation of Shipping Address

Subject: Please Confirm Shipping Address for Order #[Number]

Dear [Customer Name],

Thank you for your recent order (Order #[Number]). We’re excited to get your products packaged up and shipped out to you.

Before we send your order, we want to ensure we have the correct shipping address on file. Could you please take a moment to confirm that the following address is correct?

[Current Address on File]

If this address is correct, please reply to this email with “Confirmed”. If you need to make any changes, please reply with the updated address.

We’ll process your order as soon as we receive confirmation of your shipping address. If we don’t hear back from

you by [deadline], we’ll assume the address on file is correct and ship your order to that location.

If you have any questions about your order or need assistance, please don’t hesitate to reach out. Our customer service team is here to help.

We appreciate your business and look forward to getting your order to you soon!

Best regards,

 [Your Name]

18. Asking for an Update on a Submitted Reimbursement Request

Subject: Checking In: Reimbursement Request for [Expense Description]

Hi [Name],

I hope you’re doing well. I submitted a reimbursement request on [date] for [expense amount] related to [expense description, e.g., travel to X conference, purchase of X software, etc.]. I was just following up to see if you had any updates on the status of this request.

If there’s any additional information or documentation needed to process the reimbursement, please let me know. I’m happy to provide whatever is required.

I understand that processing these requests can take some time, so if you could provide an estimated timeline for when I can expect reimbursement, that would be greatly appreciated. This will help me plan my finances accordingly.

Thank you for your help with this matter. Please let me know if you have any questions or need anything further from me.

Best,

[Your Name]

19. Reminding a Friend about Returning a Borrowed Item

Subject: Friendly Reminder: [Borrowed Item]

Hey [Name],

I hope you’re doing great and enjoying your week. I wanted to send a quick reminder about [borrowed item] that I lent you [timeframe, e.g., a few weeks ago, last month]. I understand that it may have slipped your mind – life gets busy!

No rush, but when you have a chance, could you let me know when you think you might be able to return it? I [reason for needing the item back, e.g., need it for an upcoming trip, promised to lend it to another friend, etc.]. Again, no pressure at all, just wanted to check-in.

If you need more time with it, no worries, just let me know. And if you’ve already returned it and I missed it somehow, apologies for the unnecessary reminder!

Thanks [Name], appreciate you!

Cheers,

[Your Name]

20. Following Up on a Job Offer Acceptance

Subject: [Your Name] – Job Offer Acceptance Follow-Up

Dear [Hiring Manager’s Name],

I hope this email finds you well. I wanted to follow up regarding my acceptance of the [Job Title] position at [Company Name]. As discussed, I’m thrilled to join the team and contribute to the company’s success.

I’ve [update on your end, e.g., submitted my signed offer letter and employment forms, completed the background check process, etc.] as requested. Please let me know if there are any other steps I need to take before my start date on [start date].

Also, could you please confirm the following details:

– Orientation time and location on [start date]

– Dress code for the first day

– Any materials or documents I should bring

I’m excited to hit the ground running and make a positive impact at [Company Name]. If there’s anything else I can do to prepare for my first day, please let me know.

Thank you again for this opportunity. I look forward to working with you and the team soon!

Best regards,

[Your Name]

Wrapping Up

Sending friendly reminders can be a delicate art, but with these 20 samples as inspiration, you’ll be well-equipped to craft effective, cordial emails for any situation.

Whether you’re following up with a colleague, client, or friend, remember to be clear, concise, and considerate in your communication.

Key takeaways:

• Be specific about what you’re following up on and what you need from the recipient
• Offer assistance and understanding where appropriate
• Provide clear deadlines or timeline expectations
• Keep a friendly, professional tone throughout

With these tips in mind, you’re ready to tackle any follow-up situation with grace and get the responses you need to keep your projects, relationships, and life running smoothly.

Happy emailing!