Training sessions help teams build skills, but getting people to attend starts with a great invitation email. The right message can turn a half-empty room into a packed training event. When people understand why a training matters to them personally, they make time for it.
The words you choose can make all the difference. A clear, exciting email makes people want to learn new skills. This guide shows you 15 different emails that work for all kinds of training sessions. You can use them as templates for your own invitations.
Training Session Invitation Email Samples
Use these sample emails as guides for your next training invitation. Change the words to fit your exact needs.
1. New Employee Orientation Training
Subject: Welcome to the Team! Your Orientation Training Details
Hello Jane,
We are happy to have you join our team at ABC Company! As part of your first week, we have planned an orientation training session to help you settle in quickly.
Date: Monday, May 5, 2025
Time: 9:00 AM – 12:00 PM
Location: Main Conference Room, 3rd Floor
What to Bring: Just yourself and any questions you may have
This session will cover: – Company history and values
– Office procedures and policies
– Your benefits package
– Team introductions
– Your first-week schedule
Please let me know if you have any questions before the training. We look forward to seeing you!
Best regards,
[Signature block: Name, Title, Department, Company name, Phone number, Email address]
2. Software Update Training for Existing Staff
Subject: Important: New Software Training – Action Required
Dear Team Members,
We are updating our customer service software next month. Everyone needs to learn the new system before June 1.
You are invited to attend one of our training sessions:
Session 1: May 12, 10:00 AM – 11:30 AM
Session 2: May 15, 2:00 PM – 3:30 PM
Session 3: May 18, 9:00 AM – 10:30 AM
All sessions will be held in the Small Conference Room. Each session covers the same content, so you only need to attend one.
This training will teach you: – How to log in to the new system
– How to find customer records
– How to create new support tickets
– How to track your daily tasks
Please click the link below to sign up for your preferred session:
[REGISTRATION LINK]
Thank you for helping make this change smooth for everyone.
Thanks,
[Signature block: Name, IT Department, Job title, Contact information, Company logo]
3. Mandatory Safety Training Invitation
Subject: Required Safety Training – All Staff – May 20
Hello everyone,
Your safety at work matters to us. The annual fire safety and emergency procedures training is coming up soon.
This training is required for all staff members:
Date: May 20, 2025
Time: 1:00 PM – 3:00 PM
Place: Main Hall
Trainer: Sarah Johnson, Safety Officer
We will cover: – Updates to our emergency exit plan
– Fire extinguisher use
– First aid basics
– What to do if someone gets hurt
If you cannot attend, please email me right away so we can find another time for you to complete this needed training.
Safety is a team effort. Thank you for doing your part.
Regards,
[Signature block: Full name, Safety Coordinator title, Department, Phone extension, Email address]
4. Leadership Skills Workshop for Managers
Subject: Exclusive Leadership Workshop Invitation – Spots Limited
Dear Alex,
Based on your great work and growth at ABC Company, you have been picked to join our special Leadership Skills Workshop next month.
This small-group training will help good managers become great leaders. Only 12 spots are open for this special event.
Workshop Details:
Date: June 3-4, 2025
Time: 9:00 AM – 4:00 PM both days
Place: Riverside Hotel, Downtown
Cost: Fully paid by the company, including lunch
What you will learn:
– How to give better feedback
– Ways to help your team grow
– How to plan projects better
– Skills for tough talks with team members
This workshop is led by Dr. Michael Chen, who has taught leadership skills to top companies for 15 years.
Please let me know by May 10 if you can join us for this special chance to grow your skills.
Warm regards,
[Signature block: Name, Head of Talent Development, Company name, Contact information, Professional photo]
5. Customer Service Skills Refresher
Subject: Boost Your Customer Service Skills – Quick Training Session
Hi Customer Service Team,
Happy customers come back again and again. Let’s make sure we keep them happy!
You are invited to a quick but powerful refresher on customer service skills:
Date: May 25, 2025
Time: 2:00 PM – 3:30 PM
Room: Break Room
In just 90 minutes, we will:
– Go over the CARE method for upset customers
– Share tips that work
– Practice with real cases
– Learn what our best-rated team members do
This short session will help you feel more sure when helping tricky customers. Even our star team members learn new tricks!
Coffee and snacks will be ready for you.
See you there!
[Signature block: Name, Customer Experience Manager, Department, Phone number, Company motto]
6. Online Product Knowledge Training
Subject: Learn Our New Products – Online Training Next Tuesday
Hello Sales Team,
We have three new products coming out next month. You need to know them well to sell them well!
Join our online product training from your desk or home:
Date: Tuesday, May 30, 2025
Time: 10:00 AM – 11:30 AM
Where: Zoom Meeting (link below)
Zoom Link: [MEETING LINK]
Meeting ID: 123 456 7890
Password: NewProducts2025
This online class will show you:
– What makes our new products special
– Who wants to buy them
– Prices and profit margins
– Answers to common questions
– How to beat what other companies sell
The session will be recorded for those who cannot join live, but we hope to see you there to ask questions.
Ready to boost your sales?
[Signature block: Name, Sales Training Manager, Email, Phone, LinkedIn profile]
7. Compliance Training Reminder
Subject: Last Chance: Compliance Training Due This Friday
Dear John,
This is a friendly reminder that you still need to finish the yearly data security compliance training. The due date is this Friday, May 15.
Training Details:
– Online course that takes about 45 minutes
– Can be done in parts if you need to stop and come back
– Must be done by all staff as required by company rules
To start the training:
1. Go to the learning portal at [LINK]
2. Log in with your work email
3. Click on “2025 Data Security Training” in your task list
4. Complete all modules and the final quiz
This training helps us keep customer data safe and follow the law. Thank you for making time to finish this soon.
Let me know if you have any trouble with the system.
Best,
[Signature block: Name, Compliance Officer, Company name, Contact information, Company compliance badge]
8. New Hire Skills Training Series
Subject: Your First Month Training Plan – Building Your Skills
Welcome to the team, Sam!
Your first month with us will include several training sessions to build your skills. We want to help you feel ready for your new job as quickly as possible.
Here is your training schedule:
Week 1:
Monday, 10:00 AM – Basic Systems Training
Wednesday, 2:00 PM – Product Knowledge Basics
Week 2:
Tuesday, 9:00 AM – Customer Service Standards
Thursday, 11:00 AM – Sales Process Training
Week 3:
Monday, 3:00 PM – Advanced Product Features
Friday, 10:00 AM – Time Management Skills
Week 4:
Wednesday, 1:00 PM – Team Collaboration Tools
Friday, 9:00 AM – Your First Month Review
All sessions will be in Training Room B unless you get an update from your team leader. Each session lasts about 90 minutes.
Your success matters to us. These training sessions will give you the tools you need to do great work here.
Looking forward to seeing you grow with us!
[Signature block: Name, Onboarding Specialist, HR Department, Phone extension, Email address, Company logo]
9. Lunch and Learn Session
Subject: Lunch & Learn Next Week: Social Media Tips for Business
Hello team,
Do you want to learn more about using social media for our business? And get a free lunch while you learn?
Join us for our next Lunch & Learn session:
Topic: Social Media Tips for Business Growth
Date: Wednesday, May 28, 2025
Time: 12:00 PM – 1:00 PM
Room: Small Conference Room
Food: Sandwiches, salads, and drinks will be provided
In this quick one-hour session, our marketing team will share:
– Which social media sites work best for our type of business
– Simple ways to make better posts
– How to use photos and videos that get attention
– Tips for talking with customers online
You don’t need any special knowledge to join. This is for beginners and those who want to learn more.
Please let me know by Monday if you plan to come so we can order enough food.
Cheers,
[Signature block: Name, Employee Development Coordinator, Extension number, Email address]
10. Technical Certification Training
Subject: Network+ Certification Training – Advance Your Career
Dear Technical Team Members,
Want to add an important certification to your resume? The company will pay for Network+ certification training for staff who want to grow their skills.
Training Program Details:
Dates: June 10-14, 2025 (5 days)
Times: 9:00 AM – 4:00 PM daily
Location: Tech Training Center, Room 203
Exam: Scheduled for June 21 (after one week of study time)
The company will cover:
– All training costs
– Study books and practice tests
– The exam fee
– Time off for the training days
This certification helps your career and makes our team stronger. We need at least 5 people to sign up for the class to happen.
If you want one of the 10 spots, please fill out the form at [LINK] by May 20.
Your growth is important to us!
[Signature block: Name, IT Director, Contact information, Professional credentials, Company name]
11. Soft Skills Workshop Series
Subject: Build Your Professional Skills – Workshop Series Starting Soon
Hi Team,
Good technical skills get you hired. Great people skills help you move up. We want to help you build both!
We are starting a new soft skills workshop series:
Workshop 1: Clear Communication
Date: June 5, 2025
Time: 2:00 PM – 4:00 PM
Workshop 2: Problem Solving
Date: June 12, 2025
Time: 2:00 PM – 4:00 PM
Workshop 3: Working in Teams
Date: June 19, 2025
Time: 2:00 PM – 4:00 PM
Workshop 4: Time Management
Date: June 26, 2025
Time: 2:00 PM – 4:00 PM
All workshops will be in the Main Training Room. You can join any or all of the sessions based on which skills you want to build.
Each fun, hands-on workshop includes:
– Practical tips you can use right away
– Group activities to practice new skills
– Workbook to keep and use later
– Certificate for each workshop you finish
Sign up here: [REGISTRATION LINK]
These skills help in any job or role. We hope to see you there!
[Signature block: Name, Professional Development Manager, Contact details, Quote about learning]
12. Remote Team Virtual Training Day
Subject: Team Virtual Training Day – Please Join Us Online!
Dear Remote Team Members,
Even though we work in different places, learning together makes us stronger. Let’s meet online for our first Virtual Training Day!
Date: Friday, June 7, 2025
Time: 10:00 AM – 3:00 PM (Eastern Time)
Platform: Microsoft Teams
Link: [MEETING LINK]
Our day will include:
10:00 – 10:30: Welcome and Team Updates
10:30 – 11:30: New Project Management Tools Training
11:30 – 12:30: Break
12:30 – 1:30: Customer Feedback Systems Update
1:30 – 2:30: Team Problem-Solving Workshop
2:30 – 3:00: Questions and Wrap-up
Please plan to have your camera on so we can see each other. Test your sound and video before we start. We will take plenty of breaks so you won’t be on screen the whole time.
Need to step away during the day? No problem. We will record the sessions for you to watch later.
Let’s use this time to learn and connect as a team!
[Signature block: Name, Remote Team Manager, Email, Phone, Time zone, Teams contact information]
13. Sales Techniques Training
Subject: Double Your Sales: Exclusive Training for Our Sales Stars
Hey Sales Champions,
Ready to make more sales and bigger commissions? We have a special training just for our sales team!
Join us for “Closing More Deals” training:
Date: May 22, 2025
Time: 8:30 AM – 12:30 PM
Place: Executive Conference Room
This power-packed session will show you:
– How to spot which customers are ready to buy
– Magic words that help close deals faster
– Ways to handle price concerns
– How to get customers to say yes today, not “maybe later”
– Tricks our top sellers use every day
Our trainer will be Jack Wilson, who has 20+ years of sales success. He has helped sales teams like ours boost their numbers by 30% or more.
Breakfast will be served at 8:00 AM for early birds. Bring your best questions and get ready to boost your sales skills!
Let’s crush our sales goals this quarter!
[Signature block: Name, Sales Director, Contact information, Company sales motto, Personal sales achievement badge]
14. Cross-Department Project Training
Subject: Project X Training – Bringing Teams Together
Hello Project X Team Members,
The new cross-department project starts next month. Before we begin, let’s make sure everyone knows how to work together.
You are invited to Project X Training:
Date: May 29, 2025
Time: 1:00 PM – 4:00 PM
Location: Large Conference Room
This training will help our mixed team work well together:
– Learn what each department does on the project
– See how the parts fit together
– Meet your contacts from other teams
– Get trained on the shared project tools
– Learn the timeline and key dates
This project needs all our departments to work together smoothly. The training will help us start strong and stay on track.
Please bring your laptop and any questions you have about the project.
Thanks for being part of this important work!
[Signature block: Name, Project X Lead, Department, Contact information, Project logo]
15. Professional Growth Seminar
Subject: Your Professional Growth Plan – Special Training Event
Dear Carlos,
We have watched your good work this year. Based on your annual review and growth goals, we think you would benefit from our Professional Growth Seminar.
This special training is for staff members we see moving up in the company:
Seminar Details:
Date: June 17-18, 2025
Time: 9:00 AM – 3:00 PM both days
Location: Downtown Office, Executive Training Center
This two-day event will help you:
– Make a 5-year career plan
– Build skills that match your goals
– Learn from senior staff members
– Find a mentor in the company
– Set clear steps for your next promotion
Only 20 staff members from the whole company were picked for this chance. Your manager has already approved the time off for you to attend.
Please let me know by May 25 if you can join us for this career-building event.
Looking forward to seeing you there,
[Signature block: Name, Talent Development Director, Human Resources Department, Contact information, Professional headshot]
Wrap-up: Training Email Samples
Writing good training invitation emails takes practice. The 15 samples above show different ways to get people excited about your training. Use them as starting points for your own emails.
The best training invitation emails are clear about dates, times, and what people will learn. They give just enough details to show the value without being too long. When people see how the training will help them, they are more likely to sign up and show up.
Try different styles to see what works best for your team. Soon you will find the right words to fill your training sessions every time.