Saying “thank you” to team members, clients, or business partners goes beyond simple words. A thoughtful appreciation lunch can show genuine gratitude and build stronger relationships. Sending the right invitation email sets the tone for this special event.
These 15 email samples will help you create the perfect appreciation lunch invitation. Each sample can be customized to fit your needs while keeping the message clear and heartfelt. Read through these templates to find the style that works best for your next appreciation gathering.
Appreciation Lunch Invitation Email Samples
These email templates will guide you through creating the perfect invitation for your next appreciation lunch event.
1. Simple Team Appreciation Lunch
Subject: Join Us for a Thank You Lunch – [Date]
Dear [Team Member Name],
Your hard work during the past quarter has helped our team achieve amazing results. To show our thanks, we would like to invite you to a special lunch.
Date: [Day, Month Date, Year]
Time: [Start Time – End Time]
Location: [Restaurant Name and Address]
This lunch is all about taking a break and enjoying good food with the team. No presentations or long speeches, just a casual meal to say thank you.
Please let us know if you can join us by replying to this email by [RSVP Date].
Also, please share any food allergies or dietary needs you might have.
Looking forward to seeing you there!
Thanks,
[Your Name]
[Your Title]
[Company Name]
[Phone Number]
[Email Address]
2. Client Appreciation Lunch Invitation
Subject: A Lunch to Thank You for Your Partnership
Dear [Client Name],
Your trust in our company has been key to our success this year. We would like to show our thanks by inviting you to a special appreciation lunch.
We have reserved a table at [Restaurant Name], known for its great [type of cuisine] food and quiet setting perfect for good talks.
Date: [Day, Month Date, Year]
Time: [Start Time]
Location: [Restaurant Name]
Address: [Full Address with any parking details]
This lunch will give us time to thank you personally and talk about ways we can keep working well together.
Please let us know if you can make it by [RSVP Date] so we can confirm our booking.
We look forward to spending time with you soon!
Best wishes,
[Your Name]
[Your Title]
[Company Name]
[Phone Number]
[Email Address]
3. Project Team Celebration Lunch
Subject: Let’s Celebrate Our Project Success Over Lunch!
Hi [Team Member Name],
We did it! The [Project Name] is complete and the client loves our work.
To celebrate this big win, I’m inviting the whole project team to lunch next week.
When: [Day, Date] at [Time]
Where: [Restaurant Name, Address]
Why: To celebrate YOU and our amazing teamwork!
This project was tough with tight deadlines and changing needs, but everyone stepped up. Now it’s time to sit back, enjoy some good food, and talk about something other than work deadlines!
Please RSVP by [date] so I can make sure we have enough seats for everyone.
Can’t wait to see you all there!
Cheers,
[Your Name]
[Your Position]
[Department]
[Phone Number]
[Email Address]
4. Annual Vendor Appreciation Lunch
Subject: You’re Invited: Annual Vendor Appreciation Lunch
Dear [Vendor Contact Name],
As another year comes to a close, we want to thank you for your excellent service and support. Your company has been a trusted partner, helping us meet our goals and serve our customers better.
Please join us for our Annual Vendor Appreciation Lunch:
Date: [Day, Month Date, Year]
Time: [Start Time – End Time]
Place: [Venue Name and Address]
This event brings together all the partners who help make our success possible. It’s a chance to enjoy good food, make new connections, and strengthen our business relationship.
Our CEO, [Name], will give a short talk about our plans for the coming year and how valued partners like you fit into our vision.
Please RSVP by [date] by clicking this link [RSVP Link] or replying to this email.
We hope you can join us for this special event!
Sincerely,
[Your Name]
[Your Title]
[Department]
[Company Name]
[Contact Information]
5. Employee of the Month Lunch
Subject: Lunch to Honor Your Outstanding Work
Dear [Employee Name],
Great news! You have been chosen as our Employee of the Month for [Month].
Your hard work on [specific project or achievement] really stood out. Your team members also noted how you [specific positive behavior, like “helped others meet their deadlines” or “came up with creative solutions”].
To celebrate this honor, I would like to take you to lunch:
Date: [Day, Month Date]
Time: [Time]
Restaurant: [Name and Address]
Please let me know if this date and time work for you. If not, we can find another time that fits your schedule better.
Thank you for all you do to make our team successful. Your work makes a real difference!
Best regards,
[Your Name]
[Your Title]
[Department]
[Contact Details]
6. Cross-Department Appreciation Lunch
Subject: Thank You Lunch – Building Bridges Between Teams
Hello [Recipient Name],
Our recent work with your department on the [project name] showed how great things happen when teams work together.
Your group’s quick help and smart ideas were key to finishing the project ahead of schedule. To show our thanks, our department would like to invite your team to lunch.
When: [Day, Date] at [Time]
Where: [Restaurant or Meeting Room]
What: A casual lunch to say thanks and build stronger team bonds
We’ve chosen [Restaurant] because of its group-friendly space and menu options for different tastes and needs.
Please share this invite with all team members who worked on the project. Ask them to RSVP by [date] with any dietary needs.
We look forward to thanking everyone in person!
Warm regards,
[Your Name]
[Your Title]
[Department Name]
[Contact Information]
7. Milestone Achievement Lunch Invitation
Subject: 100,000 Customers! Let’s Celebrate This Milestone
Dear [Team Member Name],
We just reached 100,000 customers! This huge milestone happened because of the hard work and dedication from people like you.
To mark this special moment, please join us for a celebration lunch:
Date: [Day, Month Date]
Time: [Start Time]
Location: [Restaurant or Venue Name and Address]
This lunch will be a time to enjoy our success, share stories from our journey, and look ahead to our next big goal.
Our leadership team will be there, and [CEO/President Name] wants to thank everyone personally for their part in this achievement.
Please RSVP by [date] through the link below:
[RSVP Link]
We’ve come a long way together, and there’s much to celebrate. Hope to see you there!
With thanks,
[Your Name]
[Your Position]
[Department]
[Company Name]
[Contact Information]
8. Thank You Lunch for Support During Busy Season
Subject: A Lunch to Thank You for Your Extra Efforts
Dear [Name],
Our busy season is finally slowing down, and I wanted to take a moment to thank you for your amazing work during these past [number] months.
Your long hours, positive attitude, and focus on quality helped us meet all our client needs during our busiest time ever.
Please join me for a thank-you lunch:
Date: [Day, Month Date]
Time: [Time]
Place: [Restaurant Name and Address]
This will be just the two of us, giving us a chance to talk away from the office rush. I want to hear your thoughts about the season and any ideas you have for making next year even better.
Let me know if this time works for you, or suggest another day that fits your schedule better.
Thank you again for all your hard work!
Best,
[Your Name]
[Your Title]
[Department]
[Contact Details]
9. New Client Welcome Lunch
Subject: Welcome to [Company Name] – Let’s Have Lunch!
Dear [Client Name],
Thank you for choosing [Company Name] for your [type of service] needs. We are excited to welcome you to our client family!
I would like to invite you to lunch so we can get to know each other better and talk about how we can best support your goals.
Date: [Day, Date]
Time: [Time]
Location: [Restaurant Name and Address]
During our lunch, I can answer any questions you might have about working with us. I’d also like to learn more about your business and what success looks like for you.
Please let me know if you can make this date, or if another time would work better for you.
We value your trust in our company and look forward to a long and successful partnership.
Warm regards,
[Your Name]
[Your Title]
[Company Name]
[Phone Number]
[Email Address]
10. Team Appreciation Lunch After Product Launch
Subject: Lunch Celebration – [Product Name] Launch Success!
Hello [Team Member],
We did it! After months of hard work, late nights, and problem-solving, our [Product Name] is now live and getting great feedback from users.
To celebrate this win and thank you for your part in it, we’re having a team lunch:
Date: [Date]
Time: [Time]
Location: [Restaurant/Venue]
This launch succeeded because each person on this team brought their best skills and energy to the project. Now it’s time to take a break, enjoy some good food, and feel proud of what we built together.
Please RSVP by [date] and let us know about any food needs you have.
Looking forward to celebrating with you!
Thanks,
[Your Name]
[Your Title]
[Department]
[Contact Information]
11. Quarterly Sales Team Recognition Lunch
Subject: Top Sales Team Lunch – You Crushed This Quarter!
Hi [Sales Team Member],
Wow! What an amazing quarter we just finished. Our team hit [X]% above target, making this our best quarter in [time period].
As a small token of thanks for your hard work, I’m treating the team to lunch:
When: [Day, Date] at [Time]
Where: [Restaurant Name and Address]
What: A team celebration of our record-breaking quarter
This lunch is just about having fun and spending time together outside the sales floor. No presentations or work talk unless you want to share a success story!
Our sales VP, [Name], will join us briefly to share a few words of thanks.
Please confirm you can make it by [RSVP date]. If you have dietary needs, let me know.
Great job this quarter, and see you at lunch!
Best,
[Your Name]
[Your Title]
[Sales Department]
[Contact Details]
12. Volunteer Appreciation Lunch
Subject: Thank You Lunch for Our Amazing Volunteers
Dear [Volunteer Name],
Your time and energy have made a huge difference to [Organization Name] and the people we serve. During the past [time period], you gave [number] hours to help with [specific activities or projects].
To show our thanks, we would like to invite you to our Volunteer Appreciation Lunch:
Date: [Day, Month Date]
Time: [Start Time – End Time]
Location: [Venue Name and Address]
This special event will include:
– A tasty lunch with options for all dietary needs
– A short talk from people who have been helped by your work
– A small gift to express our thanks
– Time to meet other volunteers and share stories
Please RSVP by [date] using this link [RSVP Link] or by calling [phone number].
We hope you can join us so we can thank you in person for all you do!
With gratitude,
[Your Name]
[Your Title]
[Organization Name]
[Contact Information]
13. Remote Team Virtual Appreciation Lunch
Subject: You’re Invited: Virtual Team Appreciation Lunch
Hello [Team Member Name],
Working with a remote team brings many benefits, but we miss the chance to share meals together. Let’s fix that with a Virtual Appreciation Lunch!
Date: [Day, Month Date]
Time: [Time with Time Zones]
Where: Your home office (or wherever you work)
How: [Video Platform] link will be sent the morning of the event
Here’s how it will work:
1. We’ll send you a [Food Delivery Service] gift card for $30 before the event 2. Order your favorite lunch to be delivered during our virtual gathering 3. Join the video call to eat together and enjoy some team time
During our lunch, we’ll play a few quick games, and each team leader will share special thanks for recent achievements. No need to prepare anything – just bring your appetite and your smile!
Please RSVP by [date] so we can send your gift card on time.
Looking forward to “sharing” lunch with you!
Best wishes,
[Your Name]
[Your Title]
[Department]
[Contact Information]
14. Board Member Appreciation Lunch
Subject: Board Member Appreciation Lunch Invitation
Dear [Board Member Name],
Your guidance and support as a member of our Board of Directors have been key to our growth and success this year. Your insights during the [specific challenge or project] were especially helpful.
To express our thanks, we would like to invite you to our annual Board Member Appreciation Lunch:
Date: [Day, Month Date, Year]
Time: [Time]
Location: [Restaurant or Venue Name]
Address: [Full Address with parking information]
Our CEO and leadership team will be present to share updates on how your guidance has shaped our recent decisions and successes.
Please confirm your attendance by [RSVP Date] by replying to this email or calling [phone number].
We look forward to thanking you in person for your valuable service to our organization.
With sincere appreciation,
[Your Name]
[Your Title]
[Organization Name]
[Contact Details]
15. End-of-Year Staff Appreciation Lunch
Subject: You Made This Year Great – Join Our Appreciation Lunch!
Dear [Employee Name],
As the year comes to a close, we want to thank you for your part in making it so successful. Despite challenges, our team pulled together and achieved [brief mention of major accomplishment].
Please join us for our End-of-Year Staff Appreciation Lunch:
Date: [Day, Month Date]
Time: [Start Time – End Time]
Location: [Venue Name and Address]
This special event will include:
– A full catered lunch with many options
– A year-in-review slide show of our best moments
– Special recognition for team and individual achievements
– A preview of exciting plans for next year
This is our chance to gather as a full team, celebrate our wins, and look ahead to new goals.
Please RSVP by [date] through the staff portal or by emailing [email address]. Let us know about any dietary needs you have.
We hope to see you there as we celebrate our amazing team!
Warmly,
[Your Name]
[Your Title]
[Department]
[Contact Information]
Wrap-up: Appreciation Lunch Emails
Creating the perfect appreciation lunch invitation email doesn’t need to be hard. The key is being clear about the details while showing true thanks for the person’s contributions. Use these samples as starting points, then add your own personal touch to make your message stand out.
Remember that the real value comes from the event itself and the time spent showing your thanks in person. A well-crafted invitation is just the first step in making people feel truly valued for all they do.