Getting people to come to your charity event can be hard. The right email can make all the difference. A good invitation tells people what your cause is about and why they should care. It makes them want to help.
We know that writing these emails takes time. That’s why we put together these 15 samples for you to use. Each one shows a different way to ask people to join your event and support your cause. Use them as they are or change them to fit your needs.
Charity Event Invitation Email Samples
These email samples will help you create the perfect invitation for your next charity event. Each one has a different style and approach to inspire you.
1. Annual Gala Dinner Invitation
Subject: Join Us for a Night of Hope: [Organization Name]’s Annual Gala Dinner
Dear [Recipient Name],
We are happy to invite you to our Annual Gala Dinner on [Date] at [Time] at the [Venue Name].
Our theme this year is “Building Hope Together,” as we mark 10 years of serving our community. The evening will include a three-course dinner, silent auction, and stories from people whose lives have changed because of your support.
Your ticket helps us continue our work with [brief description of cause]. Last year, we raised $50,000, which helped 500 families in our area.
Tickets: $100 per person or $900 for a table of 10 Dress code: Formal RSVP by: [Date]
To buy tickets, please click the button below or call us at [Phone Number].
[Button: Purchase Tickets]
We hope to see you there!
Warm regards,
[Signature block: Name, Title, Organization, Contact information, Organization logo]
2. Fun Run Fundraiser Email
Subject: Ready, Set, Run for a Cause! Join Our Charity Fun Run
Hello [Recipient Name],
Lace up your running shoes! [Organization Name] is hosting our 5th Annual Charity Fun Run on [Date] at [Location], starting at [Time].
This family-friendly event has options for everyone: – 5K Race: $25 entry fee – 1K Kids’ Dash: $10 entry fee – Virtual Runner: $15 (run anywhere, anytime during [Date range])
All money raised goes directly to [specific project or cause]. With your help last year, we built a new playground for kids at [Location]. This year, we aim to [specific goal].
Each runner gets: – Race t-shirt – Finisher medal – Post-race snacks and drinks – The good feeling of helping others
Sign up now using the link below. Early bird prices end on [Date]!
[Button: Register Now]
Can’t run? You can still help! Volunteer or donate using the same link.
See you at the starting line!
Cheers,
[Signature block: Name, Title, Organization, Contact details, Social media links, Charity registration number]
3. Holiday Toy Drive Invitation
Subject: Help Make a Child’s Holiday Bright: Join Our Toy Drive
Dear [Recipient Name],
The holidays are coming, and many kids in our area may not get presents this year. You can change that by joining our Holiday Toy Drive!
From [Start Date] to [End Date], we are collecting new, unwrapped toys for children ages 0-16. Your gifts will go to families who are having a hard time right now.
How you can help:
1. Drop off new toys at these places:
-
- [Location 1] (Hours: [Time])*
-
- [Location 2] (Hours: [Time])*
-
- [Location 3] (Hours: [Time])*
2. Host a toy collection box at your workplace
3. Make a cash gift so we can buy toys (link below)
4. Volunteer to sort and wrap gifts on [Date]
Last year, we gave toys to 2,300 kids! This year, we hope to reach 3,000 children.
Can we count on your help to spread joy this holiday season?
[Button: Donate Now] [Button: Sign Up to Volunteer]
Thank you for your kindness,
[Signature block: Name, Title, Contact information, Website link, Pictures from last year’s toy drive]
4. Benefit Concert Email
Subject: One Night, One Cause: [Artist Name] Benefit Concert for [Cause]
Hello [Recipient Name],
Music has the power to change lives. On [Date], join us for a special night where amazing music meets a great cause.
We are thrilled to host [Artist/Band Name] for a benefit concert at [Venue] at [Time]. All money from this show will help [organization’s cause or specific project].
Why this matters: Right now, [brief statement about the need or problem]. Your ticket will help us [specific impact, such as “provide clean water to 100 families”].
Ticket Options: – General Admission: $[Price] – VIP Package (includes meet-and-greet with artists and special seating): $[Price] – Group Discount: Buy 5 tickets, get 1 free
Food and drinks will be for sale at the event. The doors open at [Time].
Tickets are limited and selling fast! Get yours today by clicking below:
[Button: Buy Tickets Now]
We can’t wait to see you there for a night of great music and doing good!
Rock on for a cause,
[Signature block: Name, Title, Organization, Phone number, Email, Website, Social media handles]
5. School Supply Drive Email
Subject: Help Kids Start School Ready to Learn: School Supply Drive
Dear [Recipient Name],
A new school year is almost here! For many families in our area, buying school supplies is too costly. That’s where you can make a big difference.
[Organization Name] is holding our Back-to-School Supply Drive from [Start Date] to [End Date]. Our goal is to fill 500 backpacks with the tools kids need to do well in school.
We need these items: – Backpacks – Notebooks and paper – Pencils, pens, markers, crayons – Rulers, scissors, glue sticks – Calculators – USB drives
You can help in several ways: 1. Drop off supplies at [Location(s)] 2. Order from our Amazon Wish List [Link] 3. Donate money for us to buy supplies [Link] 4. Volunteer to sort and pack backpacks on [Date]
$25 fills one backpack with all the basics a student needs. Can you sponsor one child… or maybe even two?
Thanks for helping local students start the year right!
With gratitude,
[Signature block: Name, Title, Organization logo, Contact details, Tax-deductible donation information]
6. Charity Auction Email
Subject: Bid, Win, and Change Lives at Our Charity Auction
Dear [Recipient Name],
You are invited to our Annual Charity Auction on [Date] at [Venue] from [Start Time] to [End Time]. This year, we aim to raise $[Amount] to support [cause or project].
We have amazing items up for bid: – A week stay at a beach house in [Location] – Signed sports gear from [Team/Player] – Fine dining gift cards – Unique art from local artists – Wine tasting tour for six people – And many more surprises!
Your ticket includes: – Entry to both silent and live auctions – Complimentary drinks and appetizers – Free valet parking – A $20 bidding credit to get you started
Tickets are $[Price] per person, and tables of 8 are $[Price]. All ticket costs and auction profits go directly to [specific cause and impact].
[Button: Reserve Your Spot]
Can’t attend? You can still bid on our online silent auction from [Date] to [Date] at [Website].
Thank you for helping us make a difference!
Best wishes,
[Signature block: Name, Position, Organization, Contact information, Photos of auction items]
7. Volunteer Day Invitation
Subject: Roll Up Your Sleeves: Community Volunteer Day Needs YOU!
Hello [Recipient Name],
Actions speak louder than words! We invite you to join our Community Volunteer Day on [Date] from [Start Time] to [End Time].
We’ll be working together on these projects: – Cleaning up [Park/Beach Name] – Planting trees along [Location] – Painting classrooms at [School Name] – Serving meals at [Shelter Name] – Building a playground at [Location]
No skills needed—just bring your energy and helping hands! We provide all tools, supplies, lunch, and a free t-shirt.
This is perfect for: – Families (kid-friendly tasks available) – Work teams – School groups – Anyone who wants to make our community better!
Last year, 200 volunteers completed 15 projects in just one day. The impact was huge! This year, we hope for 300 volunteers.
Please sign up by [Date] so we can plan teams and supplies:
[Button: Sign Up to Volunteer]
Want to do more? Sponsor our event or donate supplies using the same link.
Looking forward to working with you!
Together we make a difference,
[Signature block: Name, Volunteer Coordinator, Organization, Contact details, Pictures from last year’s volunteer day]
8. Disaster Relief Fundraiser
Subject: Urgent: Help Needed for [Disaster] Victims – Fundraiser This Weekend
Dear [Recipient Name],
The recent [disaster type] in [location] has left thousands of people without homes, food, or clean water. They need our help right away.
This weekend, we’re hosting an emergency fundraiser:
What: [Disaster] Relief Fundraiser When: [Date and Time] Where: [Location] Goal: Raise $[Amount] for direct aid
100% of all money raised will go to [Relief Organization] to provide: – Emergency shelter – Clean water – Food supplies – Medical care – Basic toiletries
Join us for: – Community potluck (bring a dish to share) – Music from local bands – Kids’ activities – Donation stations
Can’t attend? You can still help! Donate online now:
[Button: Donate to Relief Fund]
Even $10 can feed a family for a day. Please give what you can.
Thank you for your kindness in this time of great need,
[Signature block: Name, Title, Organization, Contact information, Relief partner logos, Emergency response certification]
9. Charity Walk Invitation
Subject: Take Steps for [Cause]: Join Our Charity Walk!
Dear [Recipient Name],
Each step can make a difference! We invite you to join our annual Charity Walk for [Cause] on [Date] at [Location], starting at [Time].
This family-friendly walk has something for everyone: – 1-mile easy route (wheelchair and stroller friendly) – 5-mile scenic route – Rest stops with water and snacks – Finish line celebration with music and food
Registration is $15 for adults, $5 for kids under 12, and free for seniors over 65. Your fee includes a t-shirt, water bottle, and finish line meal.
The real power comes from pledges! Ask friends and family to sponsor your walk. The average walker raises $200—enough to [specific impact, such as “provide therapy for one child for a month”].
Our goal this year is $[Amount], which will help us [specific organizational goal or impact].
Sign up today! Early birds who register before [Date] get a free hat.
[Button: Register Now] [Button: Start Your Fundraising Page]
Thank you for walking with us toward a better future!
Step by step,
[Signature block: Name, Event Coordinator, Organization, Contact details, Route map, Photos from last year’s walk]
10. Charity Golf Tournament
Subject: Tee Off for a Good Cause: [Organization] Charity Golf Tournament
Hello [Recipient Name],
Grab your clubs and join us on the green! We’re hosting our 8th Annual Charity Golf Tournament on [Date] at the beautiful [Golf Course Name].
The day includes: – 18 holes of golf (shotgun start at [Time]) – Cart rental – Welcome bag with goodies – Lunch at the turn – Awards dinner – Silent auction – Prizes for longest drive, closest to pin, and more!
Registration Options: – Individual Player: $[Price] – Foursome: $[Price] (save $[Amount]) – Dinner Only Guest: $[Price]
All profits support our [specific program or cause]. Last year’s tournament funded [specific achievement or impact].
Sponsorship options are also available, from tee signs to title sponsorship. It’s a great way to showcase your business while supporting a good cause.
Space is limited to [Number] golfers, so sign up soon:
[Button: Register to Golf] [Button: Become a Sponsor]
Thanks for helping us drive toward a better future!
Fairways and fundraising,
[Signature block: Name, Tournament Director, Organization, Contact information, Golf course logo, Sponsor logos]
11. Holiday Fundraising Dinner
Subject: Share the Season’s Joy: Holiday Fundraising Dinner for [Cause]
Dear [Recipient Name],
The holiday season is a time for giving. We hope you’ll join us for our Holiday Fundraising Dinner on [Date] at [Time] at the [Venue].
This special evening includes: – Festive welcome drink – Gourmet three-course dinner – Live holiday music – Inspiring stories from those we’ve helped – Tree of Wishes gift-giving opportunity – Holiday gift shop with handmade items
Tickets are $[Price] per person or $[Price] per table of eight. Formal dress is welcome but not required—holiday cheer is the only must-have!
This year, funds raised will help us [specific goal, such as “provide warm meals to 1,000 seniors throughout winter”].
Please RSVP by [Date] to save your seat:
[Button: Reserve Your Place]
If you can’t join us, you can still help by donating to our Holiday Fund or buying gifts from our online wish list [link].
Wishing you a joyful season of giving,
[Signature block: Name, Title, Organization, Contact information, Holiday-themed organization logo, Festive decorative elements]
12. Virtual Fundraising Event
Subject: Make a Difference from Your Living Room: Virtual Fundraiser for [Cause]
Hello [Recipient Name],
You don’t need to leave home to change the world! Join our Virtual Fundraiser for [Cause/Organization] on [Date] from [Start Time] to [End Time].
Simply log in from your computer or phone to enjoy: – Live-streamed music from [Artist/Band] – Cooking demo by [Chef Name] – Online auction with unique items – Stories from the people your donation will help – Live donation tracker—watch us reach our goal in real time!
There’s no cost to attend, but we hope you’ll consider donating. Our goal is to raise $[Amount] to [specific impact or project].
How to join: 1. Register using the link below 2. We’ll send you the event link and password 3. Log in 10 minutes early to test your connection 4. Invite friends to join—the more the merrier!
[Button: Register for Free] [Button: Donate Now]
Can’t make the date? We’ll send a recording to all who register.
Thank you for making a difference without leaving your couch!
Virtually yours,
[Signature block: Name, Title, Organization, Contact details, Social media handles, Technical support contact information]
13. Community Garden Fundraiser
Subject: Help Our Community Grow: Garden Fundraiser & Plant Sale
Dear [Recipient Name],
Spring is here, and our Community Garden Project is ready to bloom! We invite you to our Garden Fundraiser & Plant Sale on [Date] from [Start Time] to [End Time] at [Location].
Your support will help us: – Build 10 new garden beds for families to grow food – Start a garden education program for local schools – Plant a butterfly and bee garden – Install a rainwater collection system
What to expect at the event: – Huge plant sale (veggies, herbs, flowers) – Gardening demos and tips – Kids’ seed-planting station – Garden tool swap – Local honey and garden produce for sale – Garden planning help from master gardeners
Entry is free! All sales support the garden project.
Want to help more? We’re looking for: – Plant donations (drop off on [Date]) – Volunteers to help at the event – Garden tool donations – Sponsors for garden beds ($250 each)
Let us know if you can help:
[Button: Volunteer] [Button: Donate or Sponsor]
Thanks for helping our community grow!
Growing together,
[Signature block: Name, Garden Project Coordinator, Organization, Contact details, Map to the garden, Pictures of garden progress]
14. Animal Shelter Fundraiser
Subject: Paws for a Cause: Help Our Animal Shelter Fundraiser
Hello [Recipient Name],
The animals at [Shelter Name] need your help! We care for over 500 cats and dogs each year, and we’re running low on space and supplies.
Please join us for our “Paws for a Cause” event on [Date] from [Start Time] to [End Time] at [Location].
Your ticket includes: – Meet and greet with adoptable pets – Tasty food and drinks – Pet photo booth – Training demos – Silent auction with pet and non-pet items – Goodie bag with pet treats and toys
Tickets are $25 for adults and $10 for kids under 12. Pets are welcome if they are on a leash and good with crowds!
Our goal is to raise $[Amount] to: – Build 10 new dog runs – Update our cat room – Buy medical supplies – Cover surgery costs for 20 animals
Can’t attend? You can still help by: – Donating online – Sending supplies from our wish list – Fostering an animal – Sharing this email with friends
[Button: Buy Tickets] [Button: Donate] [Button: See Our Wish List]
The animals send their thanks with wet noses and wagging tails!
Gratefully,
[Signature block: Name, Shelter Director, Organization, Contact information, Photos of adoptable animals, Paw print graphics]
15. Youth Scholarship Fundraiser
Subject: Help Make College Dreams Come True: Scholarship Fundraiser
Dear [Recipient Name],
A college education can change a life. Each year, we help deserving students from our community attend college through our scholarship program.
We invite you to our Scholarship Fundraiser Breakfast on [Date] at [Time] at [Venue].
At this special event, you will: – Meet past scholarship winners – Hear their success stories – Enjoy a delicious breakfast – Network with other community members – Learn how your support makes a difference
Tickets are $30 per person, or you can sponsor a table of 8 for $200. Every dollar goes to scholarships for local students.
Last year, we helped 12 students attend college. This year, with your support, we hope to fund 15 scholarships of $2,500 each.
Here’s what past recipients say:
“This scholarship meant I could focus on my studies instead of working two jobs.”
“I’m the first in my family to go to college. This made my dream possible.”
Please join us in making more success stories possible:
[Button: Buy Tickets] [Button: Sponsor a Student]
Your support means the world to these young people!
With appreciation,
[Signature block: Name, Scholarship Committee Chair, Organization, Contact details, Photos of scholarship recipients, College logos]
Wrap-up: Charity Event Email Tips
Writing good charity event emails takes practice. The 15 samples above show different ways to invite people to your events. Keep these tips in mind:
- Use a clear subject line that tells what the event is.
- Start with why your cause matters.
- Give all the key details: date, time, place, and cost.
- Tell people exactly how their help makes a difference.
- Make it easy to respond with clear buttons or links.
The best charity emails touch both the heart and the head. They make people feel good about helping while giving them all the facts they need.
Try these samples for your next event, and watch your attendance and donations grow!