15 Gala Invitation Email Samples

Gala Invitation Email Samples

These email samples cover different types of galas, from charity fundraisers to corporate celebrations. Feel free to adjust them to match your specific event needs.

1. Annual Charity Gala

Subject: Join Us for a Night of Giving – Annual Hope Foundation Gala

Dear [Recipient Name],

The Hope Foundation invites you to our Annual Charity Gala on Saturday, September 15, 2025, at The Grand Hotel Ballroom from 6:30 PM to 11:00 PM.

This year marks our 10th anniversary of supporting children’s education programs across the country. Thanks to generous supporters like you, we have helped over 5,000 children access quality education last year alone.

Your ticket purchase of $150 includes:

• Five-course dinner prepared by award-winning Chef Maria Santos
• Open bar and signature cocktails
• Live music by The String Quartet
• Silent auction featuring luxury items and experiences

Early bird tickets are available until August 1st at a special price of $125. Tables of 10 can be reserved for $1,350.

To RSVP, please click the button below or call 555-123-4567 by September 1st.

[RSVP NOW]

We look forward to your presence at this meaningful event as we continue to make education accessible to all children.

Warmly,

[Signature Block – Including name, title, organization logo, contact information, and social media links]

2. Corporate Anniversary Celebration

Subject: Celebrate 25 Years of Excellence – ABC Company Anniversary Gala

Dear [Recipient Name],

ABC Company proudly announces our 25th Anniversary Gala Celebration!

Date: Friday, October 20, 2025 Time: 7:00 PM – 12:00 AM Location: Skyline Rooftop, Downtown Plaza Dress Code: Black Tie Optional

For 25 years, ABC Company has led the industry with groundbreaking solutions and exceptional service. This milestone deserves a special celebration with the people who made our success possible – including valued partners like you.

The evening will feature:

• Welcome reception with champagne toast
• Gourmet dinner and premium drinks
• Awards ceremony honoring long-term team members
• Special guest speaker: Business leader Jane Smith
• Dancing with live entertainment

Please RSVP by September 30th using the link below. You may bring one guest with you to share in this special night.

[RSVP HERE]

This event is complimentary for our valued partners and clients.

We hope you can join us to look back on 25 amazing years and toast to many more!

Best regards,

[Signature Block – Including name of CEO/President, company logo, contact details, and website]

3. Museum Fundraising Gala

Subject: You’re Invited: “A Night at the Gallery” Annual Museum Fundraiser

Dear [Recipient Name],

The City Art Museum requests your presence at our annual fundraising gala, “A Night at the Gallery,” on Saturday, November 12, 2025, from 7:30 PM to 11:30 PM at our Main Exhibition Hall.

As a passionate supporter of the arts, your attendance will help us raise needed funds for our community education programs that reach over 10,000 students each year.

Your evening will include:

• Private viewing of our new exhibition, “Modern Masters”
• Cocktail reception featuring local wines and spirits
• Seated dinner by renowned local restaurant, Cuisine
• Live auction of exclusive art pieces
• Meeting with featured artists and curators

Tickets are $200 per person, with tables of eight available for $1,500. All proceeds support our educational outreach programs.

Please reserve your spot by October 15th by responding to this email or calling our Development Office at 555-987-6543.

The City Art Museum has been bringing art to our community for over 50 years. Your support ensures we can continue this important mission for generations to come.

Thank you for your consideration. We hope to see you there!

With appreciation,

[Signature Block – Including Development Director’s name, museum logo, tax ID number for donations, and contact information]

4. School Foundation Benefit

Subject: Support Our Students: Spring Gala for Lincoln Elementary

Dear Lincoln Elementary Parents and Friends,

The Lincoln Elementary School Foundation invites you to our Spring Benefit Gala!

When: Friday, May 8, 2025, 6:00 PM – 10:00 PM Where: Lincoln Elementary Gymnasium (transformed for the occasion!) Attire: Cocktail

Our goal this year is to raise $50,000 to update the school library and technology lab. These updates will directly benefit each of the 425 students at Lincoln Elementary.

Your $75 ticket includes:

• Buffet dinner catered by parent-owned Local Flavors Restaurant
• Complimentary wine and beer
• Student performances
• Teacher-led auction experiences
• Raffle prizes from local businesses

Can’t attend? You can still help! Consider sponsoring a teacher’s ticket ($75) or making a direct donation of any amount.

RSVP by April 20th using our online form: [LINK] or return the enclosed card with your payment.

Let’s work together to give our children the learning resources they need to thrive!

Gratefully,

[Signature Block – Including names of PTA President and Principal, school logo, tax-deductible information, and contact details]

5. Hospital Foundation Black-Tie Gala

Subject: Save the Date – Memorial Hospital Foundation Black-Tie Gala

Dear [Recipient Name],

Please save the date for the 15th Annual Memorial Hospital Foundation Black-Tie Gala.

Saturday, December 5, 2025 The Ritz Hotel Grand Ballroom 7:00 PM – Midnight

This year’s theme, “Healing Hands, Caring Hearts,” celebrates the medical staff who tirelessly serve our community. Funds raised will support the construction of our new Pediatric Care Wing, a $12 million project to better serve the youngest members of our community.

Last year’s gala raised a record $850,000, enabling us to purchase three new emergency response vehicles and update critical care equipment. With your support, we aim to exceed that amount this year.

Tickets are $300 per person or $2,800 for a table of ten. Sponsorship opportunities range from $5,000 to $50,000, with special recognition benefits at each level.

Formal invitations will follow in October. For early reservations or sponsorship information, please contact our Development Office at development@memorialhospital.org or 555-789-0123.

Thank you for your continued support of quality healthcare in our community.

Sincerely,

[Signature Block – Including Foundation Director’s name, hospital foundation logo, 501(c)(3) information, and contact details]

6. Alumni Association Gala

Subject: Reunite and Celebrate – University Alumni Gala 2025

Dear [Recipient Name],

As a proud graduate of State University, you are cordially invited to the 2025 Alumni Gala!

Date: Saturday, June 14, 2025 Time: 6:00 PM – 11:00 PM Location: State University Great Hall Attire: Semi-formal

This special evening brings together alumni from all graduating classes to celebrate our shared connection to State University. The Class of 1975 will receive special recognition as they mark their 50th reunion year.

Your $125 ticket includes:

• Welcome reception in the historic University Courtyard
• Three-course dinner with wine pairings
• Alumni Achievement Awards presentation
• Dancing with music spanning the decades
• Campus nostalgia photo stations

A portion of each ticket ($75) is tax-deductible and supports the Alumni Scholarship Fund, which provided 15 deserving students with financial assistance last year.

Please RSVP by May 15th through our alumni portal: [LINK] or by calling the Alumni Office at 555-888-7777.

Come reconnect with old friends, make new connections, and see how your university has grown!

Go State!

[Signature Block – Including Alumni Association President’s name, university seal, tax information, and alumni office contact details]

7. Community Foundation Gala

Subject: Building a Better Tomorrow – Community Foundation Annual Gala

Dear [Recipient Name],

The Westside Community Foundation invites you to join us for our Annual Benefit Gala, “Building a Better Tomorrow.”

Thursday, August 7, 2025 Community Center Grand Hall 6:30 PM – 10:30 PM Smart Casual Attire

For 35 years, the Westside Community Foundation has supported local projects that improve life for everyone in our neighborhood. This past year, we funded 23 community projects totaling $275,000 in grants.

Your ticket contribution of $100 includes:

• Dinner featuring locally-sourced ingredients
• Cash bar with specialty drinks
• Showcase of funded community projects
• Live entertainment by local musicians
• Community Impact Award ceremony

Tables for 8 are available for $750. Sponsorship packages start at $1,000 with promotional benefits for local businesses.

Please RSVP by July 15th using the enclosed card or online at www.westsidecf.org/gala.

Your participation will help us continue to support vital community services, from the food bank to after-school programs and senior services.

Looking forward to celebrating with you,

[Signature Block – Including Executive Director’s name, foundation logo, website, social media links, and tax ID information]

8. Environmental Nonprofit Green Gala

Subject: Join Us for “The Green Gala” – Protecting Our Local Waterways

Dear [Recipient Name],

Clean Rivers Alliance invites you to “The Green Gala” – an evening dedicated to protecting our precious local waterways.

Friday, April 18, 2025 Riverside Botanical Gardens 7:00 PM – 10:00 PM Eco-Chic Attire (sustainable fashion encouraged)

Thanks to supporters like you, we removed 50 tons of trash from our rivers last year and planted 2,000 native trees along riverbanks to prevent erosion. But there’s much more work to be done.

Your $125 ticket includes:

• Plant-based dinner menu featuring organic, local produce
• Sustainable wine and cocktail selection
• Virtual reality experience of river restoration projects
• Eco-friendly silent auction items
• Live music by The River Band

Early bird tickets are $100 until March 1st. Can’t attend? Consider making a “Clean Water Champion” donation of any amount.

To secure your spot, please respond by April 1st at www.cleanrivers.org/greengala or call 555-432-1098.

Together, we can ensure our waterways remain clean and healthy for generations to come.

For cleaner rivers,

[Signature Block – Including Executive Director’s name, organization logo, certification of sustainable event planning, contact information, and social media handles]

9. Arts Festival Opening Night Gala

Subject: Your Exclusive Invitation – City Arts Festival Opening Night Gala

Dear [Recipient Name],

You’re exclusively invited to the Opening Night Gala of the 2025 City Arts Festival!

Wednesday, July 9, 2025 City Arts Center – Main Gallery 8:00 PM – 11:00 PM Creative Cocktail Attire

Be among the first to experience this year’s festival theme, “Expressions of Freedom,” featuring works from 75 artists across multiple disciplines. As a gala attendee, you’ll have early access to purchase artwork before the public opening.

Your VIP experience includes:

• Champagne reception with the featured artists
• Tasting stations from top local chefs
• Live art creation demonstrations
• Exclusive performance by Grammy-nominated musician Taylor Lee
• Limited-edition festival poster signed by the artist

Tickets are $175 per person, with all proceeds supporting the festival’s free community programs that reach 5,000 local students annually.

Please RSVP by June 20th through our ticketing portal: [LINK] or call the Festival Office at 555-123-9876.

The City Arts Festival has become the premier cultural event in our region. We hope you’ll join us for this special preview night!

Artistically yours,

[Signature Block – Including Festival Director’s name, festival logo, website, social media information, and contact details]

10. Historical Society Preservation Gala

Subject: Preserve Our Past, Ensure Our Future – Historical Society Gala

Dear [Recipient Name],

The County Historical Society requests the honor of your presence at our annual Preservation Gala.

Saturday, March 15, 2025 The Historic Thompson Mansion 6:00 PM – 10:00 PM Vintage-Inspired Attire Encouraged

This year marks the 150th anniversary of our county’s founding. Join us as we celebrate this milestone while raising essential funds to restore the Thompson Mansion’s east wing, which houses our most valuable historical documents and artifacts.

Your $200 contribution includes:

• Guided tours of mansion areas usually closed to the public
• Period-inspired dinner using historical recipes
• Heritage cocktails and local wines
• Display of recently discovered county artifacts
• Live auction of history experiences and collectibles

Couples’ tickets are available for $375. Preservation Sponsor tables (8 seats) are $1,500 and include special recognition.

Please respond by February 20th using the enclosed card or email gala@countyhistory.org.

Your support helps us protect and share the rich history that shapes our community identity.

With appreciation for the past and hope for the future,

[Signature Block – Including President’s name, historical society seal, charitable status information, and contact details]

11. Youth Mentorship Program Benefit

Subject: Help Change Young Lives – Mentors & Mentees Annual Gala

Dear [Recipient Name],

Mentors & Mentees invites you to an evening that will change young lives – our Annual Benefit Gala!

Friday, February 21, 2025 Metro Convention Center – Garden Room 6:30 PM – 10:00 PM Business Casual Attire

Last year, our program matched 120 at-risk youth with caring adult mentors, resulting in a 75% improvement in school attendance and a 60% increase in academic performance among participants.

Your $95 ticket includes:

• Buffet dinner with dessert station
• Two complimentary drink tickets
• Inspiring stories from current mentors and mentees
• Recognition of “Mentor of the Year”
• Fund-a-Need opportunity to sponsor specific program activities

Tables of 8 are available for $700. Unable to attend? You can sponsor a current mentor/mentee pair to attend for $190.

Please RSVP by February 7th online at www.mentorsandmentees.org/gala or call 555-321-6789.

Just one evening of your time can help provide a full year of guidance for a young person who needs it most.

For the youth,

[Signature Block – Including Program Director’s name, organization logo, testimonial quote from a mentee, and contact information]

12. Women’s Leadership Conference Gala Dinner

Subject: Celebrate Women Leaders – Annual Conference Closing Gala

Dear [Recipient Name],

As a registered attendee of the Women in Leadership Conference, you are invited to our Closing Night Gala Dinner.

Friday, September 26, 2025 Harbor View Hotel – Diamond Ballroom 7:30 PM – 11:00 PM Business Formal Attire

After two days of powerful workshops and networking, join us to celebrate the achievements of women leaders across industries. This year’s conference has brought together 500 professionals from 35 states to share knowledge and build connections.

Your gala experience includes:

• Pre-dinner networking reception
• Three-course dinner with wine pairings
• Keynote address by CEO Sarah Johnson
• “Women Leading Change” Awards presentation
• Professional headshot station

Your conference registration includes access to this event. You may purchase a guest ticket for $125 if you wish to bring someone.

Please confirm your attendance by September 15th through the conference app or by emailing events@womenleaders.org.

Let’s come together to celebrate accomplishments and set intentions for continued growth and success.

Leading together,

[Signature Block – Including Conference Chair’s name, organization logo, conference hashtag, and contact information]

13. Animal Rescue Shelter Gala

Subject: Paws for a Cause – Furry Friends Rescue Annual Gala

Dear [Recipient Name],

Furry Friends Animal Rescue invites you to “Paws for a Cause” – our heartwarming annual gala to help homeless pets.

Saturday, May 17, 2025 Lakeside Event Center 6:00 PM – 9:30 PM Smart Casual (comfortable shoes recommended for shelter tours!)

Last year, Furry Friends found loving homes for 437 dogs and cats. With your help, we can increase that number while also expanding our senior pet medical care program.

Your $85 ticket includes:

• Optional pre-dinner shelter tours to meet adoptable animals
• Vegetarian-friendly dinner buffet
• Cash bar with “Yappy Hour” specials
• Success stories from recent adopters
• Silent auction of pet supplies and services
• Professional pet photos with your own pets (yes, well-behaved pets welcome!)

“Forever Home” tables of 6 are available for $480. Can’t make it? Consider sponsoring a shelter staff member’s attendance ($85) or making a direct donation.

Please RSVP by May 1st at www.furryfriends.org/gala or call 555-777-PETS.

Your participation will help give second chances to animals waiting for their forever homes.

Wagging tails and purrs,

[Signature Block – Including Shelter Director’s name, paw print logo, shelter address, donation information, and photos of adoptable pets]

14. Private School Scholarship Gala

Subject: Opening Doors Through Education – Westfield Academy Scholarship Gala

Dear [Recipient Name],

Westfield Academy Foundation cordially invites you to our annual Scholarship Gala.

Saturday, October 11, 2025 Westfield Academy Great Hall 6:30 PM – 10:30 PM Cocktail Attire

Education opens doors to endless possibilities. Currently, 20% of our students receive financial assistance to attend Westfield Academy. Our goal this year is to raise $300,000 to increase that number to 25%.

Your $150 ticket includes:

• Welcome reception in the Academy gardens
• Dinner prepared by our culinary students
• Student musical and theatrical performances
• Scholarship recipient testimonials
• Paddle raise for specific scholarship funds

Tables of 10 are available for $1,400. Patron level tickets at $250 include VIP seating and recognition in the program.

Please RSVP by September 25th using the enclosed card or online at www.westfieldacademy.edu/scholarshipgala.

Your generosity creates opportunities for deserving students to receive an excellent education regardless of their financial circumstances.

With gratitude,

[Signature Block – Including Head of School’s name, school crest, tax-deductible information, and contact details for the development office]

15. Senior Center Anniversary Gala

Subject: Celebrating Golden Lives – Silver Horizons Senior Center 25th Anniversary Gala

Dear [Recipient Name],

Silver Horizons Senior Center invites you to join us in celebrating 25 years of serving our senior community!

Sunday, June 29, 2025 Silver Horizons Community Room 4:00 PM – 7:00 PM (Note earlier time) Smart Casual Attire

Since opening our doors in 2000, Silver Horizons has provided meals, activities, companionship, and resources to thousands of seniors in our community. We currently serve 175 seniors each week through our various programs.

Your $65 ticket includes:

• Early evening dinner with special dishes from our history
• Sparkling cider toast and cake cutting
• Photo retrospective of 25 years of memories
• Recognition of founding members and long-time volunteers
• Senior choir performance
• Dancing to classics from the 1940s-1960s

Friend of Seniors tickets at $100 include your admission plus sponsorship of a center member who couldn’t otherwise attend.

Please RSVP by June 15th by calling 555-765-4321 or returning the enclosed card.

Let’s celebrate the past 25 years while looking forward to many more years of friendship and service.

Joyfully,

[Signature Block – Including Center Director’s name, center logo, address, phone number, and website]

Wrap-up: Gala Invitation Emails

Creating the perfect gala invitation email takes careful planning. The 15 samples above show different approaches based on your event type and audience. Each sample can be adjusted to fit your specific needs.

When writing your own gala invitation emails, focus on making the purpose clear, including all necessary details, and creating excitement about the event. A well-crafted invitation sets the tone for your gala and helps ensure good attendance.

Remember that your invitation might be the first impression people get of your event. Take time to make it special, clear, and compelling. With the right approach, your gala invitation will help make your event a success.