Getting that perfect job starts with making a good first impression. Sending clear, well-written emails to set up interviews shows hiring managers you pay attention to details. This skill becomes even more important as you move forward in your career. The right email can open doors and help you stand out from other people who want the same job.
Ready to improve your email skills? These 15 samples give you exactly what you need to catch the attention of hiring teams. Each one follows best practices but adds its own style to match different jobs and situations.
Second Interview Invitation Email Samples
Here are email templates you can use when inviting candidates for a second interview.
1. Standard Second Interview Invitation
Subject: Next Steps: Second Interview Invitation – [Position Name] at [Company Name]
Dear [Candidate Name],
Thank you for meeting with our team last week for the [Position Name] role. We were very happy with our first talk and would like to invite you for a second interview.
This next step will include meeting with [Name/Title], who leads our [Department] team. The interview will focus on [specific topics/skills].
Please let me know which of these times works for you: – [Date, Time] – [Date, Time] – [Date, Time]
The interview will take place at [Location/Video platform details].
If you have any questions before then, feel free to reach out.
Looking forward to your reply,
[Your Name] [Your Title] [Company Name] [Contact Information]
2. Casual Tech Startup Second Interview
Subject: We’d love to talk more! Second interview for [Position] role
Hi [Candidate Name],
Great job on your first interview! The team really liked your ideas about [specific point from first interview].
We’d like to have you back for round two. This time, you’ll be meeting with [Name], our [Title], to talk more about how you might fit with our team.
The interview will be about 45 minutes and will happen through Zoom. How do these options look:
Tuesday (May 12) at 2:00 PM Wednesday (May 13) at 10:30 AM Thursday (May 14) at 3:15 PM
Just reply with what works best for you, and we’ll send a calendar invite with all the details.
Also, no need to dress up – we’re pretty casual here!
Talk soon,
[Your Name] [Your Title] [Phone Number]
3. Formal Corporate Second Interview
Subject: Second Interview Invitation: [Position Title] – [Company Name]
Dear [Candidate Name],
On behalf of [Company Name], I am pleased to invite you to a second interview for the [Position Title] position. Your background and the skills you shared during our first meeting align well with what we need for this role.
Details for your second interview:
Date options: [List 2-3 date and time options] Duration: [Length of interview] Location: [Address or virtual meeting details] Interview format: [Panel, one-on-one, etc.] You will meet with: [Names and titles of interviewers]
Please come prepared to discuss [specific topics relevant to the role]. Also, please bring [any required documents or materials].
Kindly confirm your preferred date and time by [deadline].
We look forward to learning more about your qualifications.
Sincerely,
[Your Name] [Your Title] [Company Name] [Contact Information]
4. Small Business Personal Touch
Subject: Next steps for [Position] at [Company] – We’d like to meet again!
Hi [Candidate Name],
It was so nice meeting you last [day of first interview]. As the owner of a small business, finding people who share our values is so important, and your passion for [relevant skill/interest] really stood out.
We would love to have you come back for a second chat. This time, you’ll meet [Name], our [Title], who you’d be working with daily if you join us.
Does next week work for you? We’re pretty flexible, so let me know what days and times are good for you, and we can find a time that works for both of us.
The meeting will be at our shop at [address], and we expect it will take about an hour.
Please let me know if that works for you!
Thanks again,
[Your Name] Owner, [Company Name] [Phone Number]
5. Technical Role Second Interview
Subject: Technical Interview Invitation – [Position] Role at [Company]
Hello [Candidate Name],
Thanks for your first interview for the [Position] role. We were very happy with your background and want to move forward with a technical assessment.
For this next step, you’ll meet with [Name], our [Title], who will ask you to work through some coding problems related to [specific technical area].
Please pick a time that works best: [Date, Time] [Date, Time] [Date, Time]
This will be a
interview lasting about [duration].
What you should know: – You’ll need [any specific software/tools] – We’ll focus on [specific technical skills] – It’s helpful to [any preparation tips]
Let me know which time works best for you, and if you have any questions about how to prepare.
Best regards,
[Your Name] [Your Title] [Company Name] [Contact Information]
6. Healthcare Position Follow-up
Subject: Second Interview for [Position] at [Healthcare Facility]
Dear [Candidate Name],
Thank you for your recent interview for the [Position] role at [Healthcare Facility Name]. We value the patient care experience you shared with us and would like to invite you for a second interview.
During this meeting, you will: – Tour our facility – Meet potential team members – Discuss specific patient care scenarios – Review benefits and scheduling options
Please let us know which of these times would work for you: – [Date, Time] – [Date, Time] – [Date, Time]
The interview will take place at [location] and will last about [duration]. Please bring [any necessary documents/ID/certifications].
We look forward to seeing you again.
Warm regards,
[Your Name] [Your Title] [Healthcare Facility Name] [Contact Information]
7. Remote Position Second Interview
Subject: Next Steps: Virtual Second Interview – [Position] at [Company]
Hi [Candidate Name],
Thanks for talking with us last week about the remote [Position] role. We really liked hearing about your experience with [specific skill/achievement mentioned].
We would like to set up a second video interview to go deeper into how you would handle this remote position. This call will focus on your home office setup, how you manage your time, and your experience with [specific tools/software].
Could you join us for a 45-minute Zoom call on any of these dates? – [Date, Time with timezone clearly stated] – [Date, Time with timezone clearly stated] – [Date, Time with timezone clearly stated]
Before the call, please make sure you have: – A stable internet connection – A quiet space for the call – [Any specific technology needed for the interview]
Let me know which time works best for you, and I’ll send the meeting link.
Thanks,
[Your Name] [Your Title] [Company Name] [Contact Information]
8. Sales Position Second Interview
Subject: Sales Team Second Interview – [Company Name]
Hello [Candidate Name],
Your energy and sales background really shined during our first meeting. We would like to invite you to a second interview for the [Sales Position] role.
For this next step, we ask all candidates to prepare a 10-minute sales pitch for [company product/service]. This helps us see your research skills and sales style.
The interview will be with [Name], our [Title], and will include: – Your sales pitch – Questions about your sales methods – Discussion about targets and goals
Available times: – [Date, Time] – [Date, Time] – [Date, Time]
Please let us know which time works for you, and feel free to ask any questions that might help you prepare your pitch.
Looking forward to seeing you in action!
Best,
[Your Name] [Your Title] [Company Name] [Contact Information]
9. Academic Position Follow-up
Subject: Second Round Interview: [Position Title] at [Institution Name]
Dear Dr. [Candidate Name],
Thank you for your initial interview for the [Position Title] in the [Department] at [Institution Name]. The search committee was happy with your teaching philosophy and research background.
We would like to invite you for a second interview that will include: – A 30-minute teaching demonstration on [topic] – Meetings with department faculty – Lunch with current students – Tour of research facilities
The interview would take place on campus on one of the following dates: – [Date] – [Date]
Please let us know your availability by [response deadline]. Once confirmed, we will send a detailed schedule and travel arrangement details.
If you have any questions or need special arrangements, please let us know.
Sincerely,
[Your Name] Chair, Search Committee [Department] [Institution Name] [Contact Information]
10. Retail Management Second Interview
Subject: Next Steps: Store Visit & Second Interview – [Position] at [Retail Company]
Hi [Candidate Name],
Thank you for meeting with us about the [Retail Management Position]. We were happy with your customer service philosophy and would like to invite you to a second interview.
This next step will take place at our [Location] store, where you’ll: – Meet with the store team – See daily operations firsthand – Discuss specific management scenarios – Talk about scheduling and availability
We have the following times available: – [Date, Time] – [Date, Time] – [Date, Time]
The visit will last about 2 hours. Please dress in business casual attire.
Let us know which date works best for you, and we’ll confirm all details.
Thanks again for your interest in joining our team!
Best regards,
[Your Name] [Your Title] [Retail Company Name] [Contact Information]
11. Internship Second Interview
Subject: Good news! Second interview for [Company] internship program
Hello [Candidate Name],
Thanks for your first interview for our [Season/Year] internship program. We really liked meeting you and learning about your interest in [field/industry].
We’d like to invite you to a second interview where you’ll meet your potential mentor, [Name], and learn more about the specific projects you would work on.
Please let us know which of these times you can meet: – [Date, Time] – [Date, Time] – [Date, Time]
This will be a
interview lasting about 45 minutes.
No special preparation is needed, but come ready with questions about the day-to-day tasks and what you hope to learn during the internship.
Please confirm which time works best for you by replying to this email.
We look forward to talking more!
Best wishes,
[Your Name] [Your Title] [Company Name] [Contact Information]
12. Executive Position Second Interview
Subject: Chief [Position] Officer – Second Interview Request
Dear [Candidate Name],
Thank you for meeting with our board last week regarding the Chief [Position] Officer role. Your leadership vision and strategic insights left a strong impression.
We would like to invite you to continue our talks with a more detailed discussion about how you would address our current business challenges.
This second meeting will include: – A 30-minute presentation from you on your first 100-day plan – Meeting with the executive team – Discussion of compensation expectations
Given your schedule, we can offer the following options: – [Date, Time] – [Date, Time]
The meeting will take place at our headquarters at [Address] and will last approximately 3 hours.
Please let us know your preferred date, and we will make all needed arrangements.
Sincerely,
[Your Name] [Your Title] [Company Name] [Contact Information]
13. Creative Position Follow-up
Subject: Portfolio Review & Second Interview – [Creative Position]
Hi [Candidate Name],
Your first interview for the [Designer/Writer/Creative] position went very well! We loved your creative thinking and would like to invite you back for a more detailed portfolio review.
For this next meeting, please prepare to: – Walk us through 3-5 of your best projects in detail – Explain your creative process – Show us how you handle feedback – Discuss a sample project brief we will send after you confirm a date
We’re available on: – [Date, Time] – [Date, Time] – [Date, Time]
The interview will be at our studio at [Address] and will last about 90 minutes.
Please reply with your preferred time, and I’ll send over the sample project brief for you to review before we meet.
Looking forward to seeing more of your work!
Cheers,
[Your Name] [Your Title] [Company Name] [Contact Information]
14. Customer Service Role Second Interview
Subject: Second Interview – Customer Service Position at [Company]
Hello [Candidate Name],
Thank you for your first interview for our Customer Service team. We were happy with your friendly attitude and problem-solving skills.
We would like to invite you for a second interview that will include: – Role-playing customer service situations – Meeting potential team members – Testing on our ticket management system – Discussing schedules and shifts
Please let us know which time works best for you: – [Date, Time] – [Date, Time] – [Date, Time]
The interview will take place at [Location] and will last about 1 hour.
No special preparation is needed, but coming with questions about the team and daily tasks is always helpful.
Please confirm your preferred time by [deadline].
Thank you again for your interest in joining our team!
Kind regards,
[Your Name] [Your Title] [Company Name] [Contact Information]
15. Non-Profit Organization Second Interview
Subject: Mission Alignment Interview – Next Steps for [Position] at [Organization]
Dear [Candidate Name],
Thank you for sharing your passion for our cause during your first interview. We believe your skills could be a great addition to our team and would like to invite you for a second interview.
This meeting will focus on how your values align with our mission and will include: – Meeting with program beneficiaries – Talking with current volunteers – Discussing the real challenges we face in our work – Exploring how your specific skills can help us
We have available times on: – [Date, Time] – [Date, Time] – [Date, Time]
The interview will take place at [Location] and will last approximately 2 hours.
Before you come, we encourage you to review our annual report [link if available] to gain a deeper understanding of our impact and challenges.
Please let us know which date works best for you, and we’ll confirm all details.
Thank you for your interest in making a difference with us,
[Your Name] [Your Title] [Organization Name] [Contact Information]
Wrap-up: Email Invitations That Get Results
Writing good second interview emails helps both your company and job seekers. Clear details show respect for people’s time and make the hiring process smoother for everyone. The right email sets the tone for a great interview and helps candidates feel welcome and prepared.
Use these samples as starting points, but always add your own company’s style. Change the wording to match your needs and the type of job. The best invitation emails are clear, friendly, and give candidates all the information they need to succeed.
With these templates, you have the tools to create professional, welcoming invitations that will help you find the right people for your team. Good luck with your hiring process!