Getting a job offer is a big moment for both the employer and the job seeker. The way this news gets shared makes a real difference. A good job offer email should feel personal and clear. It should make the new hire feel wanted and give them all the details they need.
Many hiring managers struggle with writing these important messages. They want to sound professional but also friendly. The right email can help start the working relationship on a positive note and make sure the candidate accepts the role.
Job Offer Invitation Email Samples
Here are 15 email samples you can use right away for different jobs and situations.
1. Standard Job Offer Email
Subject: Job Offer – [Position] at [Company Name]
Dear [Candidate Name],
We are happy to offer you the position of [Job Title] at [Company Name]. After looking at all the applications and interviews, we believe your skills and background make you the best fit for this role.
This position will be [full-time/part-time] starting on [Start Date]. Your yearly salary will be [Amount], paid [payment schedule]. You will report to [Manager Name], our [Manager Title].
The job comes with benefits including [list main benefits like health insurance, retirement plan, paid time off]. You can find more details in the attached offer letter.
Please read through all the documents and let us know if you have any questions. To accept this offer, please sign the attached letter and return it by [Deadline Date].
We are excited about having you join our team and look forward to working with you!
Best regards,
[Your Name]
[Your Title]
[Company Name]
[Contact Information]
2. Enthusiastic Job Offer for Tech Position
Subject: Exciting News! Your Job Offer from [Tech Company]
Hi [Candidate Name],
Great news! We want YOU on our tech team at [Company Name]!
After our talks and seeing your amazing coding skills during the technical challenge, the whole team agrees you’re exactly who we need as our new [Specific Tech Role].
This job comes with: – Annual salary: [Amount] – Bonus possible: Up to [Percentage] based on your work and company success – Remote work: [Number] days per week – Equipment: Latest [specific equipment] for your home office – Learning budget: [Amount] yearly for courses and conferences
The complete offer letter and benefits package is attached to this email. Our team is ready to answer any questions you might have about the role or our company.
Please let us know your decision by [Date]. We’re so excited about what you’ll bring to our team!
Looking forward to your reply,
[Your Name]
[Your Title]
[Company Name]
[Phone Number]
[Email Address]
3. Formal Executive Position Offer
Subject: Executive Position Offer: [Title] at [Company Name]
Dear [Candidate Name],
On behalf of the Board of Directors at [Company Name], I am pleased to extend to you a formal offer for the position of [Executive Title].
Your leadership experience at [Previous Company] and your strategic vision during our interview process have convinced us that you are the right person to guide our [department/company] forward during this important growth phase.
The position details are as follows:
Title: [Executive Title]
Start Date: [Date]
Compensation: Annual base salary of [Amount]
Performance Bonus: Up to [Percentage/Amount] based on meeting agreed goals
Stock Options: [Number] shares vesting over [Time Period]
Additional Benefits: Executive health plan, retirement package, car allowance, and relocation assistance if needed
The attached documents contain the complete terms of our offer, including the full benefits package and responsibilities of the role.
We request your response by [Date]. Should you accept, our HR team will contact you to begin the onboarding process and schedule meetings with key team members before your start date.
We believe your addition to our executive team will bring valuable new perspectives and leadership to [Company Name].
Respectfully,
[Your Name]
[Your Title – CEO/Board Chair/etc.]
[Company Name]
[Contact Details]
4. Small Business Job Offer
Subject: Join Our Team at [Small Business Name] – Job Offer
Dear [Candidate Name],
Thank you for meeting with us last week. We loved your energy and ideas! We’d like to offer you the position of [Job Title] at [Small Business Name].
As a small team, every person makes a big difference. We think you’ll fit right in with our group and add the skills we need right now.
Here’s what we can offer: – Pay: [Amount] per [hour/year] – Hours: [Schedule details] – Benefits: [List simple benefits – could be flexible hours, casual dress code, etc.] – Start date: [Date]
Working at a small business means you’ll wear many hats and have the chance to learn all parts of our operation. Your main tasks will include [brief description of main duties].
Please let us know if you’re interested by [Date]. We can then go over the paperwork and answer any questions you have.
We’re excited about you joining our [Small Business Name] family!
Warm regards,
[Your Name]
[Owner/Manager]
[Small Business Name]
[Phone and Email]
5. Retail Position Job Offer
Subject: Job Offer – Retail Associate at [Store Name]
Hello [Candidate Name],
After your interview, we’d love to have you join our team at [Store Name] as a Retail Associate! Your friendly attitude and past work at [Previous Experience] show us you’d be great with our customers.
This position starts at [Hourly Rate] per hour for [Full-time/Part-time] work. Your schedule would typically be [Days/Hours], with some weekend shifts as part of the retail schedule.
Benefits include: – Employee discount ([Percentage] off store items) – Paid training – [Any other benefits like paid time off, health insurance for full-time, etc.]
If you accept, we’d like you to start on [Date]. Your first few days will be training with [Trainer Name], our [Title].
Please let us know your decision by [Response Date]. If you choose to join us, we’ll need you to bring [List required documents] on your first day.
We think you’ll be a perfect addition to our store team!
Best wishes,
[Your Name]
[Store Manager/Title]
[Store Name and Location]
[Contact Information]
6. Remote Work Position Offer
Subject: Job Offer: Remote [Position] at [Company]
Dear [Candidate Name],
We are pleased to offer you the remote position of [Job Title] with [Company Name]. Your background in [Relevant Experience/Skills] stood out to us, and we believe you’ll be a great fit for our virtual team.
This is a full-time remote role with a salary of [Amount] per year. While working remotely, you’ll be expected to be available during [Time Zone] business hours ([Specific Hours]) and attend team video meetings [Frequency].
We provide our remote employees with: – [Equipment allowance/provided equipment] – Monthly [Amount] stipend for internet and home office costs – Virtual training and onboarding beginning [Date] – Full company benefits package including [Brief overview of benefits]
Remote work at [Company] means you’ll stay connected through [Communication tools] and regular check-ins with your team leader, [Manager Name].
The complete offer details are in the attached documents. Please review them and send your signed acceptance by [Date]. Once we receive it, our IT team will contact you about setting up your home workspace.
We look forward to having you join our global team!
Regards,
[Your Name]
[Your Title]
[Company Name]
[Contact Information]
7. Internship Offer Email
Subject: Internship Offer – [Department] at [Company Name]
Hi [Candidate Name],
Good news! We’d like to offer you the [Department] internship position at [Company Name] for the [Season/Year] program.
Your [specific skills or qualities] and eagerness to learn caught our attention during your interview. We think you’ll gain valuable experience while helping our team with important projects.
The details: – Duration: [Length of internship] starting [Start Date] – Hours: [Hours per week] – Pay: [Amount or “Unpaid” if applicable] – Location: [Office location or “Remote”]
During your internship, you’ll work directly with [Supervisor Name] on projects including [brief description of work]. You’ll also get to join our intern program activities, including [training sessions/networking events/etc.].
To accept this offer, please reply to this email by [Response Deadline]. We’ll then send you the paperwork and first-day details.
We’re looking forward to having you join us and seeing what you’ll bring to the team!
Best,
[Your Name]
[Internship Coordinator/HR Title]
[Company Name]
[Contact Information]
8. Healthcare Position Job Offer
Subject: Job Offer: [Healthcare Position] at [Healthcare Facility]
Dear [Candidate Name],
Following your interview for the [Healthcare Position] role, we are happy to offer you this position at [Healthcare Facility/Hospital/Clinic]. Your clinical skills and caring approach to patients align with our values of providing top-quality care.
This [full-time/part-time] position includes: – Base salary of [Amount] per [year/hour] – [Shift differential/call pay] where applicable – Healthcare benefits package for you and eligible family members – [Number] days of paid time off per year – Continuing education allowance of [Amount] annually
Your expected schedule will be [Days/Hours/Shifts], reporting to [Supervisor Name]. The start date would be [Date], beginning with our [Length] orientation program.
As part of the hiring process in healthcare, this offer depends on: – Background check clearance – Drug screening – Verification of [Licenses/Certifications] – [Any other healthcare-specific requirements]
Please review the attached detailed offer letter and provide your response by [Date]. If you accept, our HR team will help guide you through the pre-employment steps.
We believe you will make a wonderful addition to our care team and look forward to your contribution to patient care at [Facility Name].
Sincerely,
[Your Name]
[Title – HR Director/Department Head/etc.]
[Healthcare Facility Name]
[Contact Information]
9. Entry-Level Position Offer
Subject: Your Job Offer from [Company Name] – [Entry-Level Position]
Dear [Candidate Name],
We are pleased to offer you the [Entry-Level Position] role at [Company Name]! Even though you’re just starting your career, we were very impressed with your [education/skills/enthusiasm/specific quality] during the interview process.
This entry-level position comes with: – Starting salary: [Amount] per year – Regular work hours: [Hours] Monday through Friday – Paid training program for your first [Time Period] – Mentorship with [Senior Employee Name/Position] – Benefits including [basic benefits package] – Growth opportunities through our career development program
We designed this role to help new professionals grow. You’ll start with [basic responsibilities] and take on more tasks as you learn. Your first review will be after [Time Period], with potential for advancement based on your progress.
Please let us know if you accept this offer by [Date]. If yes, we’ll need you to complete the new hire paperwork attached and attend orientation on [Date].
We’re all looking forward to helping you begin your career with us!
Warm regards,
[Your Name]
[Your Title]
[Company Name]
[Contact Information]
10. Seasonal Employment Offer
Subject: Seasonal [Position] Offer – [Holiday/Summer/Season] [Year]
Hello [Candidate Name],
Thank you for applying to our seasonal team! We’d like to offer you the position of [Seasonal Job Title] for the upcoming [Holiday/Summer/Season] season at [Company/Store Name].
This seasonal role runs from [Start Date] through [End Date], with the possibility of extended employment for top performers. The pay rate is [Amount] per hour, and you’ll work about [Hours Range] hours weekly, including some [evenings/weekends/holidays] during our busy times.
As a seasonal team member, you’ll: – Help with [main seasonal duties] – Receive [Employee discount/Perks] – Gain valuable experience in [industry/field] – Be given priority consideration for future openings if you perform well
Training will begin on [Date] at [Location]. Please bring [required documents] with you on the first day.
To secure your spot on our seasonal team, please confirm your acceptance by [Response Date] by replying to this email or calling [Phone Number].
We look forward to having you join us for what promises to be a busy and fun [holiday/summer/season] season!
Cheers,
[Your Name]
[Hiring Manager/Title]
[Company Name]
[Contact Information]
11. Contract Position Offer
Subject: Contract Offer: [Position] at [Company Name]
Dear [Candidate Name],
Based on our recent discussions, we’re pleased to offer you a contract position as [Contract Role] with [Company Name].
Contract details: – Length: [Duration] from [Start Date] to [End Date] – Pay rate: [Amount] per [hour/project/milestone] – Payment schedule: [Weekly/Bi-weekly/Monthly/Upon completion] – Hours expected: [Hours per week or total project hours]
This contract involves [brief description of the work and main deliverables]. You’ll work with [Team/Department/Contact Person] and report progress [frequency].
As an independent contractor, you’ll be responsible for your own [taxes/insurance/etc.] as outlined in the attached contract agreement. This is not an employee position and does not include company benefits.
If these terms work for you, please review and sign the attached contract by [Date]. Once we receive the signed agreement, we’ll set up a kickoff meeting to get you started on [Project/Work].
We’re excited to work with you on this project and believe your expertise will help us achieve our goals.
Regards,
[Your Name]
[Your Title]
[Company Name]
[Contact Information]
12. Part-Time Job Offer
Subject: Part-Time [Position] Offer at [Company Name]
Hi [Candidate Name],
We’re happy to offer you the part-time position of [Job Title] at [Company/Store/Organization Name]. Your flexible schedule and experience make you a great match for what we need.
This part-time role includes: – [Number] hours per week, typically [Days/Times] – Hourly rate of [Amount] – [Any benefits offered to part-time staff] – Start date of [Date]
Your main duties will include [brief list of key responsibilities]. You’ll be working with our [department/team] under the guidance of [Supervisor Name].
We can be somewhat flexible with your schedule and understand you have other commitments. We ask that you provide your availability for the next [time period] by [date] so we can create the work schedule.
If you’d like to accept this position, please let us know by [Response Date]. We’ll then send you the new hire forms to complete before your first day.
We think you’ll be a great addition to our team, even in a part-time role!
All the best,
[Your Name]
[Your Title]
[Company Name]
[Contact Information]
13. Academic Position Offer
Subject: Offer of [Academic Position] – Department of [Subject] at [Institution]
Dear Dr./Professor/Mr./Ms. [Candidate Name],
On behalf of the Department of [Subject] at [College/University], I am pleased to extend an offer for the position of [Academic Title/Role] beginning [Academic Term/Year].
The Search Committee and Department faculty were very impressed with your research in [Research Area], your teaching philosophy, and your presentation during your campus visit. We believe you will make valuable contributions to our department and students.
Your appointment details: – Position: [Assistant/Associate/Full Professor or other title] – Term: [Tenure-track/Non-tenure/Fixed term of years] – Academic year salary: [Amount] – Teaching load: [Number of courses] per [semester/quarter/year] – Research/professional development funds: [Amount] annually – Relocation assistance: Up to [Amount] – Office and equipment: [Brief description of provided resources]
The full terms of appointment, including benefits details, are outlined in the attached formal offer letter from the Dean’s office. Please note that this offer is subject to approval by the [Board of Trustees/Regents/etc.] and completion of a background check.
We request your decision by [Date], though an extension may be possible if needed. Should you accept, we will begin working with you on course assignments for the upcoming [semester/quarter].
The entire department looks forward to welcoming you as a colleague. Please contact me with any questions about the position or our institution.
Sincerely,
[Your Name]
[Department Chair/Search Committee Chair]
[College/University]
[Contact Information]
14. Creative Industry Job Offer
Subject: Join Our Creative Team! [Position] Offer at [Company]
Hello [Candidate Name],
Your portfolio blew us away! We’d love to have you join [Company Name] as our new [Creative Position].
Your work on [specific project/portfolio piece] showed exactly the kind of creative thinking we need. After meeting with you and seeing how you approach design challenges, our team is excited about what you’ll bring to our projects.
Here’s what we’re offering: – Role: [Creative Position] – Pay: [Salary/Rate] [per year/hour/project] – Start date: [Date] – Creative team perks: [List relevant perks like flexible hours, creative freedom, latest software, etc.] – Portfolio rights: You’ll be able to include work you do with us in your personal portfolio with proper credits
You’ll be working directly with [Creative Director/Team Lead] on projects for clients like [mention a few key clients if possible]. Your first assignment will likely be [brief description of first project].
The complete offer details are in the attached letter. If you’re as excited as we are, please sign and return it by [Date].
We can’t wait to see what you create with us!
Creatively yours,
[Your Name]
[Creative Director/Design Manager/etc.]
[Company Name]
[Contact Information]
15. Promotion or Internal Transfer Offer
Subject: Your New Role: Offer for [New Position] at [Company]
Dear [Employee Name],
Following our recent discussions, I’m delighted to formally offer you the position of [New Job Title] within [Department/Team]. Your hard work and contributions in your current role as [Current Position] have not gone unnoticed, and we believe you’re ready for this next step in your career with us.
This new position represents a [promotion/lateral move/transfer] and includes: – New salary: [Amount] per year (an increase of [percentage/amount]) – New responsibilities: [Brief overview of key new duties] – Reporting to: [New Manager Name], [Title] – Transition date: [Date]
Your years of experience with our [company/products/customers] make you uniquely qualified for this role. We believe this position aligns well with the career goals you’ve shared during your performance reviews.
To accept this new position, please sign the attached letter and return it to HR by [Date]. We’ll then work with you and [Current Manager] to create a smooth transition plan for your current responsibilities.
Thank you for your continued commitment to [Company Name]. We look forward to seeing you thrive in this new role.
Sincerely,
[Your Name]
[Your Title]
[Company Name]
[Contact Information]
Wrap-up: Job Offer Emails
Writing a good job offer email makes all the difference in how candidates feel about your company. These samples give you a starting point, but make sure to add your own personal touch. Change the wording to match your company’s style and the specific job.
The most important things to include are clear details about the job, a warm welcome, and what steps come next. When done right, your job offer email will get the new team member excited to start their journey with your company.